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Formatting Documents

Formatting Documents. Chapter 5 Part 1. **These are your notes don’t loose them. What is formatting? 5.1. Formatting - The way text appears on the screen 3 levels of formatting ~ character – affects a single character, word or sentences of text (slides 3-18)

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Formatting Documents

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  1. Formatting Documents Chapter 5 Part 1 **These are your notes don’t loose them Chapter 5 5.1 - 5.10

  2. What is formatting? 5.1 Formatting - The way text appears on the screen 3 levels of formatting ~character – affects a single character, word or sentences of text (slides 3-18) ~paragraph – affects an entire paragraph ~page – affects the entire document Chapter 5 5.1 - 5.10

  3. Font (character format) Zebrasby Gwen Ellington Bold (character format) Left align (paragraph format) Zebras are mammals that are usually found in Africa. It is a member of the house family but differs from the domestic animal by coloration and its tail (a tail with a tuft of hair on the end). Another species of zebra, the quaggas, became extinct during the 19th century. Indent (paragraph format Superscript (character format) The scientific classification of the zebras are as follows: mountain zebra is Equus zebra, Burchell’s zebra id Equus burchelli, and Grevy’s zebra is Equus grevyi. 1” margin (page format) Chapter 5 5.1 - 5.10

  4. Undo and Repeat commands • An action done by mistake can be undone easily • Ctrl + Z, Edit>undo • from the standard tool bar • You can undo more than 1 action • An action can be repeated OR redone • Ctrl + Y, Edit> repeat action • from the standard tool bar Chapter 5 5.1 - 5.10

  5. Selecting Text • Text needs to be selected to format it. • Text is selected by clicking the mouse and dragging the pointer over any amount of text, from a single character to the entire document. • Once text is selected, pressing a key (any key) replaces the text • Deselect – click outside of the selected text, use an arrow key, press Esc key Chapter 5 5.1 - 5.10

  6. text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text Selected text Selected text Selected text * Double-clicking a word selects it * Triple-clicking selects the paragraph * Ctrl + A selects the entire document * Point, click and drag selects specific text Chapter 5 5.1 - 5.10

  7. Complete practice 1page 5-3 Save correctly in YOUR folder Chapter 5 5.1 - 5.10

  8. Character Formats – Fonts 5.4Level 1 formatting • Font or typeface refers to the shape of characters. • Default font in Word is Times New Roman Other examples: Brush Script Century Schoolbook Stencil Arial Chapter 5 5.1 - 5.10

  9. Formatting text – fonts*To change the way text looks is formatting (slide 2)* -Select the text to beformatted -Format menu > font OR -Right-click > font Chapter 5 5.1 - 5.10

  10. Font tab Font Style Font list Font Size Underline color- *available only when there is an underline to color Font color Font effects Underline style PREVIEW See how it looks before you apply Chapter 5 5.1 - 5.10

  11. Formatting Toolbar Font styles Bold Italic Line spacing Underline Font Color Alignments Left, center, right, justified Font list Font Size *Above the rulers, below the standard toolbar** Chapter 5 5.1 - 5.10

  12. Character formats – size 5.5 20 point Arial 24 point Arial 28 Point Arial 32 point Arial Chapter 5 5.1 - 5.10

  13. Complete practice 2p. 5-5 Save again Chapter 5 5.1 - 5.10

  14. Character formats – Style 5.6 • The way a character is emphasized is its style. Found in the font dialog box and on the formatting toolbar. Can use keyboard shortcuts • Most common: • Bold – printed darker so that words and phrases stand out on a page. (Ctrl + B) • Italic – is slanted and is mostly used for emphasis (Ctrl + I) • Underline – has a line under it. (Ctrl + U) • Regular or normal is the default style Chapter 5 5.1 - 5.10

  15. Preview a document 5.7 • A document can be previewed to see how it will appear when printed. • File > Print Preview • Use print preview to ensure accuracy before printing Chapter 5 5.1 - 5.10

  16. Complete Practice 3 p 5-7 Save again DO NOT PRINT Chapter 5 5.1 - 5.10

  17. Character Formats Effects – Superscripts and Subscripts • Superscript is an effect that reduces the size of the text and raises it to the top of the current line • 1st 2nd 3rd 4th 5th 6th 7th periods • Subscript is an effect that reduces the size of the text and lowers it to the bottom of the current line. • H20, CO2 • Font effects in the Font dialog box • Format > Font • See slide 10 Chapter 5 5.1 - 5.10

  18. Complete Practice 4 p 5-9 Save again Chapter 5 5.1 - 5.10

  19. Paragraph Formats – AlignmentLevel 2 formatting Chapter 5 5.1 - 5.10

  20. Paragraph alignments 5.9 • The alignment of text in a paragraph refers to its position relative to the sides of the page. See slide 19 • Place insertion point in the paragraph to be formatted. • Format menu > Paragraph • Right-click > Paragraph Chapter 5 5.1 - 5.10

  21. Slide 11 for alignments on the formatting toolbar Chapter 5 5.1 - 5.10

  22. Format paragraphs – Line spacing Single spacing is default. Format > paragraph Right-click paragraph Ctrl + 1, Ctrl + 2 Refer to slide21 Keyboard shortcuts Chapter 5 5.1 - 5.10

  23. Complete practice 5 p 5-12 Save again Chapter 5 5.1 - 5.10

  24. Notes • Formatting is to change the way text looks on the screen. • Undo – last action is reversed (ctrl+z) • Text is selected by clicking and dragging • When text is selected any key pressed will replace the selected text • Format > font = font dialog box (slide 10) • Format > paragraph = paragraph dialog box (slide 21) • Formatting toolbar top of screen between the ruler and the standard toolbar. Chapter 5 5.1 - 5.10

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