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Word 2010 Level 2 Unit 1 Formatting and Customizing Documents

Word 2010 Level 2 Unit 1 Formatting and Customizing Documents Chapter 4 Customizing and Navigating in a Document. Customizing and Navigating in a Document. Quick Links to Presentation Contents. Customize Themes Format with Styles CHECKPOINT 1 Navigate in a Document

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Word 2010 Level 2 Unit 1 Formatting and Customizing Documents

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  1. Word 2010 Level 2 Unit 1 Formatting and Customizing Documents Chapter 4 Customizing and Navigating in a Document

  2. Customizing and Navigating in a Document Quick Links to Presentation Contents • Customize Themes • Format with Styles • CHECKPOINT 1 • Navigate in a Document • Insert Hyperlinks • Create a Cross-Reference • CHECKPOINT 2

  3. Customize Themes • A document you create in Word is based on the Normal.dotm template. • This template provides your document with default layout, formatting, styles, and theme formatting. • The default template also provides a number of built-in or predesigned themes. • You have used some of these built-in themes to apply colors, fonts, and effects to your documents.

  4. Customize Themes…continued • The default theme in Word is Office. • To change the theme of a document, you can select one of the built-in themes or create your own custom theme. • A theme is a combination of colors, fonts, and effects. • You can use the buttons in the Themes group to change any of the three elements within a theme.

  5. Customize Themes…continued • The buttons in the Themes group in the Page Layout tab display a visual representation of the current theme. • For example, the Themes button displays an uppercase and lowercase A with color squares below. • If you change the theme colors, the colors are reflected in the small color squares on the Themes button as well as in the four squares in the Theme Colors button. • If you change the theme fonts, the As on the Themes button as well as the uppercase A on the Theme Fonts button reflect the change.

  6. Customize Themes…continued To create custom theme colors: • Click the Page Layout tab. • Click the Theme Colors button in the Themes group. • Click the Create New Theme Colors option. • At the Create New Theme Colors dialog box, change to the desired background, accent, and hyperlink colors. • Type a name for the custom theme colors • Click the Save button. Create New Theme Colors dialog box

  7. Customize Themes…continued To create custom fonts: • Click the Page Layout tab. • Click the Theme Fonts button in the Themes group. • Click the Create New Theme Fontsoption. • At the Create New Theme Fonts dialog box, choose the desired fonts. • Type a name for the custom theme fonts. • Click the Save button. Create New Theme Fonts dialog box

  8. Customize Themes…continued To apply custom theme colors: • Click the Page Layout tab. • Click the Theme Colors button in the Themes group. • Click the desired theme colors option in the Custom group. Theme Colors button

  9. Customize Themes…continued To apply a theme effect: • Click the Page Layout tab. • Click the Theme Effects button in the Themes group. • Click the desired effect at the drop-down gallery. Theme Effects button

  10. Customize Themes…continued To save a document theme: • Click the Page Layout tab. • Click the Themes button in the Themes group. • Click the Save Current Theme option. • At the Save Current Theme dialog box, type a name for the theme. • Click the Save button. Save Current Theme dialog box

  11. Customize Themes…continued To edit custom theme colors: • Click the Page Layout tab. • Click the Themes Colors button in the Themes group. • Right-click the desired custom theme. • Click the Edit option. • Make the desired changes. • Click the Save button. Edit option

  12. Customize Themes…continued To delete custom theme colors: • Click the Page Layout tab. • Click the Themes Colors button in the Themes group. • Right-click the desired custom theme. • Click the Delete option. • Click Yes. Delete option

  13. Format with Styles • A styleis a set of formatting instructions that you can apply to text. • Word provides a number of predesigned styles. The program puts styles that apply similar formatting into groups called Quick Styles sets. • While a theme changes the overall colors, fonts, and effects used in a document, a Quick Styles set changes how the colors, fonts, and effects are combined and determines which ones are dominant.

  14. Format with Styles…continued • The default Quick Styles set is Word 2010. The styles in this set are available in the Quick Style list in the Styles group in the Home tab. • Several styles display as thumbnails, or miniature representations, in the Quick Style list in the Styles group. • Generally, these style thumbnails include the Normal, No Spacing, Heading 1, Heading 2, and Title styles.

  15. Format with Styles…continued • Word also provides many other Quick Styles sets. You have used some of these sets in previous chapters to apply formatting to your documents. • The styles in a Quick Styles set apply formatting including colors and fonts. You can change the colors or fonts applied by the styles in a set by usingthe Colors and Fonts options at the Change Styles drop-down list. • However, because the styles in a set are designed to complement one another, it is usually best not to change them.

  16. Format with Styles…continued To change the Quick Styles set default: • Change the desired Quick Styles set, colors, fonts, and/or paragraph spacing. • Click the Change Styles button in the Styles group. • Click the Set as Default option at the drop-down list. Set as Default option

  17. Format with Styles…continued To apply a style at the Styles task pane: • Click the Styles group dialog box launcher. • Click the desired style in the Styles task pane. Styles task pane

  18. Format with Styles…continued To apply styles at the Apply Styles window: • Click the More button in the Quick Style list in the Styles group. • Click the Apply Styles option at the drop-down gallery. • At the Apply Styles window, click the down-pointing arrow at the right of the Style Name option box. • Click the desired style at the drop-down list. Apply Styles window

  19. CHECKPOINT 1 • A document you create in Word is based on this template. • Standard.dotm • Normal.dotm • Default.dotm • Office.dotm • The Themes button is located in this tab. • Home • Insert • Review • Page Layout Answer Answer Next Question Next Question • This is a combination of theme colors, theme fonts, and theme effects. • reference • layout • theme • style • This is the default Quick Styles set name. • Word 2010 • Office • Default • Normal Answer Answer Next Question Next Slide

  20. Navigate in a Document To display the Navigation pane: • Click the View tab. • Click the Navigation Pane check box in the Show group. Navigation Pane check box

  21. Navigate in a Document…continued • Click the second tab in the Navigation pane to display thumbnails of each page in the document. thumbnail

  22. Navigate in a Document…continued To create a bookmark: • Position the insertion point at the desired location. • Click the Insert tab. • Click the Bookmark button in the Links group. • At the Bookmark dialog box, type a name for the bookmark. • Click the Add button. Bookmark dialog box

  23. Navigate in a Document…continued • By default, bookmarks are not visible in a document. • Turn on the display of bookmarks at the Word Options dialog box with Advanced selected. • A bookmark displays in the document as an I-beam marker.

  24. Navigate in a Document…continued To navigate with bookmarks: • Click the Insert tab. • Click the Bookmark button in the Links group. • At the Bookmark dialog box, click the desired bookmark name. • Click the Go To button. Go To button

  25. Insert Hyperlinks To insert a hyperlink: • Click the Insert tab. • Click the Hyperlink button in the Links group. • Make the desired changes at the Insert Hyperlink dialog box. • Click OK. Insert Hyperlink dialog box

  26. Insert Hyperlinks…continued To link to a place in the document: • Click the Insert tab. • Click the Hyperlink button in the Links group. • Click the Place in This Document button. • Click the desired heading style or bookmark name. • Click OK. Place in This Document button

  27. Insert Hyperlinks…continued To display information in the ScreenTip: • Display the Insert Hyperlink dialog box. • Click the ScreenTip button. • Type the desired text in the Set Hyperlink ScreenTip dialog box. • Click OK. Set Hyperlink ScreenTip dialog box

  28. Insert Hyperlinks…continued To insert a hyperlink to another program: • Position the insertion point. • Click the Insert tab. • Click the Hyperlink button in the Links group. • At the Insert Hyperlink dialog box, click the Existing File or Web Page button. • Click the down-pointing arrow at the right side of the Look in list box and then navigate to the desired file. • Click OK. Existing File or Web Page button

  29. Insert Hyperlinks…continued To insert a hyperlink to a new document: • Position the insertion point. • Click the Insert tab. • Click the Hyperlink button in the Links group. • At the Insert Hyperlink dialog box, click the Create New Document button. • Type the name in the Name of new document text box. • Click the Edit the new document now option. • Click OK. Create New Document button

  30. Insert Hyperlinks…continued • You can use a graphic such as a clip art image, picture, or text box to link to a file or website. • You can insert a hyperlink to an email address at the Insert Hyperlink dialog box. To use this feature, the email address you use must be set up in Outlook 2010.

  31. Create a Cross-Reference • A cross-reference in a Word document refers the reader to another location within the document. • This feature is useful in a long document or a document in which different sections contain related information. • You can insert a cross-reference to an item such as a heading, figure, or table.

  32. Create a Cross-Reference…continued To insert a cross-reference: • Type the introductory text. • Click the Insert tab. • Click the Cross-reference button in the Links group. • At the Cross-reference dialog box, identify the reference type, where to refer, and specific text. • Click Insert. • Click Close. Cross-reference dialog box

  33. CHECKPOINT 2 • The Navigation Pane check box is located in this tab. • View • Home • Insert • Page Layout • The Hyperlink button is located in this tab. • Insert • View • Home • Page Layout Answer Answer Next Question Next Question • A bookmark name must begin with this. • space • symbol • number • letter • In a Word document, this refers the reader to another location within the document. • cross-action • class-action • cross-reference • class-reference Answer Answer Next Question Next Slide

  34. Customizing and Navigating in a Document Summary of Presentation Concepts • Create custom theme colors, theme fonts, and theme effects • Save a custom theme • Apply, edit, and delete custom themes • Reset to the template theme • Change the Quick Styles set default • Apply styles • Navigate in a document using the navigation pane, thumbnails, bookmarks, hyperlinks, and cross-references • Insert hyperlinks to a location in the same document, a different document, and a file in another program

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