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KEEP Train the Trainer Workshops. March 25 th , 2013 @ The Kansas State Department of Education, Topeka and March 28 th , 2013 @ Smoky Hill Educational Service Center, Salina. Welcome. Welcome Introductions (Name, Title, USD, Town) Logistics Agenda Review and Agreement.

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keep train the trainer workshops

KEEP Train the Trainer Workshops

March 25th, 2013

@ The Kansas State Department of Education, Topeka


March 28th, 2013 @ Smoky Hill Educational Service Center, Salina

  • Welcome
  • Introductions (Name, Title, USD, Town)
  • Logistics
  • Agenda Review and Agreement
keep 2013 manual review
KEEP 2013 Manual Review

1. Each Group reviews one area of the KEEP Manualfor the entire Group

2. Each Group talks about two things that could be better in their section

  • Table of Contents, page 3
  • Philosophy, Purpose and Descriptors, pages 4-7
  • Teacher Evaluation, pages 15-28
  • Building Leader Evaluation, pages 29-49
  • District Leader Evaluation, pages 51-68
keep manual table of contents
KEEP Manual Table of Contents
  • Review Table of Contents Section – page 3
  • Suggestions
keep manual philosophy purpose and descriptors
KEEP Manual Philosophy, Purpose and Descriptors
  • Review Philosophy, Purpose, and Descriptors Section – pages 4-7
  • Suggestions
keep manual teacher evaluation
KEEP Manual Teacher Evaluation
  • Review Teacher Evaluation Section – pages 15-28
  • Suggestions
keep manual building leader evaluation
KEEP Manual Building Leader Evaluation
  • Review Building Leader Evaluation Section – pages 29-49
  • Suggestions
keep manual district leader evaluation
KEEP Manual District Leader Evaluation
  • Review District Leader Evaluation Section – pages 51-68
  • Suggestions
explanation of process using process sheets
Explanation of Process Using Process Sheets
  • 3 Process Sheets/Handouts (also in the KEEP Manual)
  • Explanation of Each Process
  • Amounts of Time
  • Matched Process in the KEEP Repository

KEEP Repository

Two Processes Need to Be Completed to Use the KEEP Repository

  • Districts complete a sequence of steps to set up evaluation roles and gain access to the Repository
  • Authenticated Application through KSDE
how to get into the keep repository
How to Get Into the KEEP Repository
  • Authorized Applications - How to Receive Authorization
  • Video link for online training
  • Follow this link to the user login for KSDE Web Applications

KEEP Repository

District Completes

  • Within EDCS:
  • Step 1: Complete profile and assignment data
  • Step 2: Set evaluation roles
  • Step 3: Submit evaluation roles

KEEP Repository

Step 1: Profile and Assignment data

  • Authenticated Applications
    • EDCS
      • Staff Data
        • Find/Update Staff
  • Roll over, Import or Enter Individually
  • Enter Profile and Assignment data

KEEP Repository

Step 2: Set Evaluation Roles

    • EDCS
      • Evaluation Roles
        • Add/Delete Evaluation Roles
          • Select/Add Observer and Evaluator
  • This process will be streamlined next year 2013-2014.

KEEP Repository

Step 3: Submit Roles to KEEP

    • When Steps 1 and 2 are complete:
  • Choose the “Submit to KEEP” button
  • This is a very important step. If you do not submit to KEEP, the KEEP repository will not be populated when the participants access KEEP.

KSDE Authenticated Applications Website


Registration problems or or 785-291-0599Ask for Karen.

ksde user registration form
KSDE User Registration Form

Add Business Contact Info

Select your User Name and Password - Write Them Down Where You Will Remember Them

Select Your Organization and Building

Add Info in Case You Forget Your User Name or Password

email from ksde authentication application
Email from KSDE Authentication Application
  • Your registration will be submitted your the District Superintendent for approval.
  • You will receive an email that states you are now registered.
  • Then you can use your username and password to access KEEP.
accessing keep in authenticated applications at www ksde org
ACCESSING KEEP in Authenticated Applications at
  • After you have received your KSDE User Name and Password APPROVAL email, you will be able to access the KSDE applications through one entry point, the Authenticated Applications Website Login.

KEEP Repository Educator Sign-up

Accessing KEEP

  • KSDE Authenticated Applications
  • Register or Manage My Account
  • Choose KEEP – Educator Update
  • Both Educator ID and SSN# will be required for verification as final step
  • – no dashes in SSN
using your new log in to access keep
Using Your New Log-In to Access KEEP

Type in your new User Name and Password

Then click the Login Button

managing your account to add keep
Managing Your Account to Add KEEP

Once you are registered, you will see EDCS as a program that you have information in – Now click on Manage My Account to add KEEP.


Educator Requirements for KEEP Repository Registration

Look up your State Teacher ID # at the State License Look-up at


When KEEP Repository Registration is Complete You Will See KEEP listed in Your Web Applications Links


Accessing KEEP

  • You may use the same login and password
  • You do not need to request new access
  • KEEP is open – however, if you try to access KEEP before your district has completed their work in EDCS (assignments, evaluation roles, submitted to KEEP) you will not be able
  • see your data
  • Educators must log into KEEP at least one time
  • in order for all data to populate KEEP
keep repository archive
KEEP Repository / Archive
  • List of Items in the Repository – Also See KEEP Manual
    • Assessment Rubrics
    • Goals
    • Artifacts
    • Informal Observations
    • Conferences
    • Individual Growth Plan
    • Summary Rating

These titles are the menu items across the top of the KEEP Repository webpages.

keep repository archive help
KEEP Repository / Archive HELP

List of Help Areas/Process

  • KEEP Webpage
  • KEEP Manual
  • Ongoing Webinars – see KEEP webpage for schedule
  • Coming Soon – KEEP Technical Help Notes

Technical problems or questions contacts:

Bill Bagshaw, Assistant Director

Teacher Licensure & Accreditation


KayeriAkweks, Education Program Consultant

Teacher Education and Licensure



KEEP Repository Homepage

On the left side menu, Evaluation is where the teacher clicks to start the process and access the KEEP Rubrics.


KEEP Repository

Assessment Rubrics

The teacher begins to fill out the rubric here.


KEEP Repository

Assessment Rubrics – Adding Comments Box and Documents


KEEP Repository

Adding Goals


KEEP Repository - Adding Goals, Expected Outcomes,

Proposed Actions, Timeline, Resources Needed


KEEP – Evaluator Section

See that the Educator Rubric

Has Been Completed


Work with the Teacher on

Expected Outcomes, Proposed Actions/Activities Timelines, Resources.


Summary Rating Webpage

Constructs 1, 2, 3, 4

the keep rubrics training must include
The KEEP Rubrics – Training Must Include
  • Content of the KEEP Rubrics
  • Use of the KEEP Rubrics
  • Focusing on the Selected Goals in the KEEP Rubrics
  • Apparent Themes
  • Inter-Rater Reliability
content of the keep rubrics

Highly Effective




Content of the KEEP Rubrics

Look across each row of the rubric and see what words are used to describe Ineffective, Developing, Effective, and Highly Effective. Compare these words to the Categories that they describe.

1.1 Learner Development: The teacher planned instruction based on the learning and developmental levels of all students

Sources of Evidence for Planning Instruction Based on the Learning and Developmental Levels of All Students

  • Differentiated lesson plans
  • Student work sample
  • Assessment data
  • Teacher reflection
use of the keep rubrics
Use of the KEEP Rubrics
  • When an educator selects one of the KEEP Constructs as a GOAL, how is the Goal used throughout Observations, the KEEP Repository, and Evaluation Documents?
  • Goals of the District can match one or more of the educator’s goals.
  • Educator may select an individual goal.
focusing on the selected goals in the keep rubrics
Focusing on the Selected Goals in the KEEP Rubrics
  • How are the Selected Goals used throughout the KEEP Evaluation Process?
    • Artifacts
    • Observations
    • Conferences
    • Summary Rating
apparent themes
Apparent Themes
  • Are you looking for something in particular during the evaluation?


Student Engagement

Classroom Technology

Collaborative Learning

inter rater reliability
Inter-Rater Reliability
  • What does Inter-Rater Reliability mean to you?
  • Why is Inter-Rater Reliability necessary?
  • What can you do to ensure Inter-Rater Reliability?
waiver principle 3 supporting effective instruction and leadership
WAIVER - Principle 3: Supporting Effective Instruction and Leadership

Implement teacher & principal evaluation & support systems will:

  • Use for continual improvement of instruction
  • Use at least 3 performance levels
  • Use multiple measures including student growth as significant factor
  • Evaluate on a regular basis
  • Provide clear, timely, and useful feedback
  • Use to inform personnel decisions

Multiple Measures

Including Student Growth as a Significant Factor

multiple measures currently used
Multiple Measures Currently Used

What multiple measures do you currently use?

  • We are looking at data over time
  • We are looking at data that measures more than just academic preparedness, such as 21st Century Skills
  • We are creating a list that provides examples of student growth in achievement
multiple measures
Multiple Measures
  • Use Multiple Measures including student growth as significant factor.
    • Other than State Assessments, what measures can we use to show student growth in achievement?
    • Possible Examples:
      • Student Portfolio’s
      • Local Assessments
      • Pre-Post testing
      • MAPS
      • Instances of Reported Bullying
      • Lexile Reading Scores
co construct the evaluation
Co-Construct the Evaluation
  • Multiple Measures
    • Selection
    • Validation
    • Use
  • Significant Student Growth
    • Determining significant
    • Establishing timeline for growth
end drive safely
END – Drive Safely


Bill Bagshaw, Assistant Director

Teacher Licensure & Accreditation


Kayeri Akweks, Education Program Consultant

Teacher Education and Licensure