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National Agriculture Emergency Management System

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  1. National Agriculture Emergency Management System Osama El-Lissy An Action Learning Project April 2004 Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  2. National Agriculture Management System Briefing Sequence… ► Background ► Approach & Methodology ► Solutions & Deliverables ► Discussion (Learning Experience) ► Questions Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  3. National Agriculture Management System Background ► Homeland Security Presidential Directive - 5 National Incident Management System (NIMS) “All Federal Agencies” ► Homeland Security Presidential Directive - 9 Develop Comprehensive Incident Management Plans “United States Department of Agriculture” Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  4. National Agriculture Management System Background ► Secretary Veneman’s Memorandum 1800-1 Incident Command System (ICS) Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  5. National Agriculture Management System Background ► Plant Protection & Quarantine (PPQ) Protecting American agriculture and natural resources from the risks associated with the entry, establishment, or spread of harmful plant pests and diseases Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  6. 1. Unintentional 2. Intentional National Agriculture Management System Background ► Pest and Disease Pathways: a. Natural Movement a. Bioterrorism b. Accidental Introduction Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  7. National Agriculture Management System Background ► Plant Protection & Quarantine (PPQ) Regardless of the pathways, PPQ must maximize its posture in preparing for, responding to, and recovering from pest and disease outbreaks in the most effective and efficient manner. Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  8. National Agriculture Management System Approach & Methodology ► Action Learning Framework Marquardt Model: • Defining & Redefining Problem • Forming Action Learning Group • Questioning, Listening, and Reflecting • Learn how to Learn • Acting on the Problem • Action Learning Coach Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  9. 1. Defining & Redefining Problem National Agriculture Management System Approach & Methodology ► Action Learning Framework 2. Forming Action Learning Group 3. Questioning, Listening, and Reflecting 4. Learn How to Learn 5. Acting on the Problem 6. Action Learning Coach Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  10. 1. Defining & Redefining Problem National Agriculture Management System Approach & Methodology ► Action Learning Framework How might USDA-PPQ respond to plant pest outbreaks – naturally occurring or intentionally introduced (bio-terrorism) – in the most effective and efficient manner? 2. Forming Action Learning Group 3. Questioning, Listening, and Reflecting • Core Issues: • - Technical • - Legal • - Funding & Resources • - Communication • - Pathways 4. Learn How to Learn 5. Acting on the Problem 6. Action Learning Coach Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  11. 1. Defining & Redefining Problem National Agriculture Management System Approach & Methodology ► Action Learning Framework How might USDA-PPQ respond to plant pest outbreaks – naturally occurring or intentionally introduced (bio-terrorism) – in the most effective and efficient manner? 2. Forming Action Learning Group 3. Questioning, Listening, and Reflecting • Ramifications & Consequences: • - Devastating impact on U.S. Ag. economy • - Loss of nation’s supply of food & fiber • - Negative impact on trade & commerce • - Increased dependency on imports 4. Learn How to Learn 5. Acting on the Problem 6. Action Learning Coach Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  12. National Agriculture Management System Approach & Methodology ► Action Learning Framework Primary Team: Mike Stefan Emergency ProgramSusan Ellis National Staff OfficerJoel Floyd Emergency PreparednessLynn Goldner P. PathologistTimothy McNary Western RegionStephen Poe Entomologist John Stewart Eastern RegionOsama El-Lissy Primary Coach 1. Defining & Redefining Problem 2. Forming Action Learning Group 3. Questioning, Listening, and Reflecting 4. Learn How to Learn 5. Acting on the problem 6. Action Learning Coach Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  13. National Agriculture Management System Approach & Methodology ► Action Learning Framework Other Resources: 1. Defining & Redefining Problem ► Office of General Council (OGC) ► Quarantine Regulations Division (QRD) ► Policy Develop. & Business Services (PDBS) ► Agriculture Research Service (ARS) ► Center for Plant Health Science & Technology (CPHST) ► Cooperative State Research, Education, and Extension Service (SCREES) 2. Forming Action Learning Group 3. Questioning, Listening, and Reflecting 4. Learn How to Learn 5. Acting on the Problem 6. Action Learning Coach Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  14. National Agriculture Management System Approach & Methodology ► Action Learning Framework Major Stakeholders: 1. Defining & Redefining Problem ► State departments of agriculture ► National Plant Board ► Industry 2. Forming Action Learning Group 3. Questioning, Listening, and Reflecting 4. Learn How to Learn 5. Acting on the Problem 6. Action Learning Coach Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  15. National Agriculture Management System Approach & Methodology ► Action Learning Framework Team Norms: 1. Defining & Redefining Problem ► Biweekly Meetings ► Meeting occurred when five or more present ► Out of state members participated via video ► Dialogue was earnest, but with empathy & respect ► Active listening ► All team members are accountable ► Confidentiality 2. Forming Action Learning Group 3. Questioning, Listening, and Reflecting 4. Learn How to Learn 5. Acting on the Problem 6. Acting Learning Coach Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  16. National Agriculture Management System Approach & Methodology ► Action Learning Framework Initial Questions: 1. Defining & Redefining Problem What is PPQ seeking to accomplish? What is stopping PPQ from accomplishing it? What can PPQ do about it? What are we (AL team) trying to achieve? Why is it important? Who can get the solution implemented? What happens if solutions were not implemented? 2. Forming Action Learning Group 3. Questioning, Listening, and Reflecting 4. Learn How to Learn 5. Acting on the Problem 6. Action Learning Coach Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  17. National Agriculture Management System Approach & Methodology ► Action Learning Framework Additional Questions (Boleman & Deal): 1. Defining & Redefining Problem Is organization structure attuned to the task we are assigned? Do we have the appropriate technology? Do we have the right philosophy, vision, and values? Do we have the right work environment? What are the relevant external and internal issues that impact this mission? Do we have the needed coalitions, stakeholders, agenda, and power base? Are the needs of the organization and people aligned? 2. Forming Action Learning Group 3. Questioning, Listening, and Reflecting 4. Learn How to Learn 5. Acting on the Problem 6. Action Learning Coach Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  18. National Agriculture Management System Approach & Methodology ► Action Learning Framework Additional Questions (Boleman & Deal): 1. Defining & Redefining Problem Are the needs of the organization and people aligned? Do we have the right mix of people, talents, and experiences to achieve our goals – the agency’s goal? Do we have the right resources? Do we have the right organization – one that is conducive to results and outcome? 2. Forming Action Learning Group 3. Questioning, Listening, and Reflecting 4. Learn How to Learn 5. Acting on the Problem 6. Action Learning Coach Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  19. National Agriculture Management System Approach & Methodology ► Action Learning Framework Summary: Technical, logistical, organizational, legal, financial, political, cultural, human resources, and internal and external environmental issues. 1. Defining & Redefining Problem 2. Forming Action Learning Group 3. Questioning, Listening, and Reflecting 4. Learn How to Learn 5. Acting on the Problem 6. Acti0n Learning Coach Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  20. National Agriculture Management System Approach & Methodology ► Action Learning Framework • Critical reflection became one of the most important team norms. • Inquiry and questioning, openness, willingness to yield to others, empathy, active listening, courage and frankness, common courtesy, and common sense. • Safe environment 1. Defining & Redefining Problem 2. Forming Action Learning Group 3. Questioning, Listening, and Reflecting 4. Learn How to Learn 5. Acting on the Problem 6. Acting on the Problem Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  21. National Agriculture Management System Approach & Methodology ► Action Learning Framework • Team realizes the serious nature of the problem • Expectation of actionable plan • Team will be involved in implementation • Accountability and responsibility • Sense of authorship 1. Defining & Redefining Problem 2. Forming Action Learning Group 3. Questioning, Listening, and Reflecting 4. Learn How to Learn 5. Acting on the Problem 6. Action Learning Coach Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  22. National Agriculture Management System Approach & Methodology ► Action Learning Framework Lawlor (1991): the facilitator’s role “not to teach but to create an atmosphere wherein the members can learn for and from themselves, to develop confidence in themselves, to reflect and develop new ideas.” 1. Defining & Redefining Problem 2. Forming Action Learning Group 3. Questioning, Listening, and Reflecting 4. Learn How to Learn 5. Acting on the Problem 6. Action Learning Coach Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  23. National Agriculture Management System Approach & Methodology ► Action Learning Framework Marquardt’s facilitator model: active listening; understanding the group process; ability to provide feedback; willingness to sparingly confront; good judgment; tolerance to ambiguity; openness and frankness; patience; empathy; timely intervention; eager to learn; keep track of what is being learned; share one’s feelings; and reframe questions and perspectives. 1. Defining & Redefining Problem 2. Forming Action Learning Group 3. Questioning, Listening, and Reflecting 4. Learn How to Learn 5. Acting on the Problem 6. Action Learning Coach Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  24. National Agriculture Management System Solutions & Deliverables 1. Standards for Plant Health Emergency Management System 2. PPQ – ICS Guidelines 3. ICS Training Programs Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  25. National Agriculture Management System Solutions & Deliverables 1. Standards for Plant Health Emergency Management System 1. Emergency Management Plans 2. Written Agreements 3. Authorities and Policies 4. Surveillance 5. Communication 6. Training and Education 7. Funding Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  26. National Agriculture Management System Solutions & Deliverables 1. Standards for Plant Health Emergency Management System 2. PPQ – ICS Guidelines • Adopted based on the National Incident Management System (NIMS) requirements • Provide a general description of the overall organizational structure used in responding to emergencies • Define the functions, roles, and responsibilities of each position, entity, and facility Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  27. National Agriculture Management System Solutions & Deliverables 1. Standards for Plant Health Emergency Management System 2. PPQ – ICS Guidelines 3. ICS Training Programs Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  28. National Agriculture Management System Course Work Used • Legal Basis for Public Administration • Human Resources Management • Organization Diagnosis and Change • Program Analysis and Evaluation • Politics, Policy Making, and Public Administration Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  29. National Agriculture Management System Discussion (Learning Experience) • Struggle • Reflection • Collective Genius • Confidence & Fulfillment Protecting American Agriculture Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A

  30. National Agriculture Emergency Management System An Action Learning Project Thanks Questions Osama El-Lissy, USDA-APHIS-PPQ-ICS, 2004A