1 / 48

GETTING AHEAD OF THE CURVE: SUCCESSFUL ACTIONS FOR BUILDING DEPARTMENTS TO ADDRESS PRESSURES - ELECTED OFFICIALS &

GETTING AHEAD OF THE CURVE: SUCCESSFUL ACTIONS FOR BUILDING DEPARTMENTS TO ADDRESS PRESSURES - ELECTED OFFICIALS & BUSINESS. Robert Wible Alliance for Building Regulatory Reform in the Digital Age at FIATECH & Principal, R. Wible & Associates.

bernad
Download Presentation

GETTING AHEAD OF THE CURVE: SUCCESSFUL ACTIONS FOR BUILDING DEPARTMENTS TO ADDRESS PRESSURES - ELECTED OFFICIALS &

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. GETTING AHEAD OF THE CURVE: SUCCESSFUL ACTIONS FOR BUILDING DEPARTMENTS TO ADDRESS PRESSURES - ELECTED OFFICIALS & BUSINESS Robert Wible Alliance for Building Regulatory Reform in the Digital Age at FIATECH & Principal, R. Wible & Associates Oregon Building Officials Association Quarterly Business Meeting January 23, 2009 Eugene, OR

  2. Getting & Staying Ahead of the Curve: Successful Actions by Building Departments • Share observations about forces impacting state and local government • “The Streamlining Imperative” • Actions you can take & tools from the Alliance you can use to enhance public safety & economic development /recovery - “Down Time is the Best Time” • Examples of new tools – ePlan Review & “L.A. Basin Project” – Demonstrate interoperability in mobile field inspections – safety/damage assessments

  3. The Alliance for Building Regulatory Reform in the Digital Age at FIATECH • A Public/Private Partnership of Associations & Government Agencies – Summer of 2001 • NACo, Mayors, NGA, NASCIO, Federal Agencies HUD, DOE, NIST… • FIATECH, AIA, NAHB,AGC,BOMA, …. • Wisconsin; Los Angeles; Fairfax County, VA ; Salem, OR, etc.. • Share best practices to improve gov’t effectiveness & efficiency • Provide streamlining resources that, when adopted, have reduced regulatory costs by 40-60 %

  4. The Alliance Mission • Enhance our nation’s public safety, disaster resilience and economic competitiveness… • By streamlining and applying information technology to the nation’s regulatory process… • Making it more effective and efficient. • This is not about regulatory abandonment!!!

  5. Forces Impacting Construction And Regulation • Our world is in rapid transformation/turmoil • We live and work in unique and challenging times: • At no other time in past 30 years have economic & safety pressures been greater on our communities & construction industry (9-11 & Katrina) • At no other time has public impression of the competency of government been lower • At no other time has technological change been more rapid • Challenges of an economy in severe recession

  6. Forces Impacting Construction, Elected Officials and Regulation 6 CHALLENGING FORCES – 1990s to Present – Now coming together in a perfect storm…. • Economic • changing role of nation in global economy & now in severe recession • Reduced Resources • demands for downsizing and increased efficiency in govt. • Public Safety • greater demand from natural disasters and terrorism • Demographic • aging population & immigration • Environmental • energy costs, resource depletion & global warming • Technological • rapid changes & new technologies

  7. Sample Forces REDUCED RESOURCES TO GOVERNMENT - Know too well: • Tax payer & legislature limitations on revenues/expenditures • Downsize government & R.I.F.s • While at same time demands for greater governmental efficiency with less resources • “Do more with nothing” • Imperative to attract & keep businesses open • Yet be prepared for stimulus and next economic boom!

  8. Construction Industry Response to these Forces?

  9. Construction Industry Response • Initial Response to Overwhelming Economic Forces Caused by Recession: - Retrench - Postpone projects or build elsewhere - Home Builders - Dump land & look at higher densities for future building - Look for and promote “shovel ready” projects for economic stimulus packages - State/Fed

  10. Construction Industry Response –Growing Demands to • Build Safer, Faster, Better & Less Cost by: - Building Green & Sustainable - Applying Information & Other Technologies to Construction to reduce waste: • BIMs (Building Information Modeling) for whole building life cycle - construction thru O & M, renovation & demolition. • Supply chains are integrated into Virtual Building design and construction systems • Support IT for less time in regulatory system

  11. Government’s Response to Forces? • ELECTED OFFICIALS: - Retrench - Go Green - Find ways to be more efficient - Promote Fed funding for “Shovel Ready”

  12. Pressures from Construction Industry & Elected Officials on Your Departments • Make your programs support their “Green Initiatives” - Fast track to green projects • Demand greater energy conservation enforcement out of codes depts. • Reduce Staff funding / travel/ resources • Demand greater efficiency (speed) in admin & enforcement activities & be prepared for next boom • Be ready to facilitate “shovel ready” projects

  13. The Efficiency Imperative = A “Streamlining Imperative” • With reduced investments, credit, for construction & revenues for government • With increasing unemployment • With greater emphasis on energy conservation, sustainability & reduced waste • Can no longer afford an inefficient regulatory system that: - Takes 60% more time than efficient systems - Slows use of innovative technologies

  14. Building Department Response ? • How prepared are building departments to respond to these demands? - How Green? - How “regulatory ready?” - How staffed & funded ? - How efficient ? - What technologies in use ? Available? - What allies to support adequate response? A look at I.T. usage nationwide ……..

  15. The Regulatory System Response Thru the 2008 ? • Nationwide, only 10% of 40,000 jurisdictions, adopting and enforcing building codes, use IT • Only 2% allow electronic submission of plans • less than 1% do reviews • Less than 4% use mobile inspection technology • Near total lack of inter-operability of building data within same jurisdiction • Virtually none between jurisdictions • Yet………

  16. Promising Jurisdiction Responses • Statewide Responses: Oregon ePermitting project; Wisconsin looking into ePlan Review & BIM, Louisiana IT Roadmap • Regional Responses – Joint Venture in S. Bay Area of California looking at regional ePlan review • Multi-County approaches in several states • Growing number of local jurisdictions applying IT across all programs – reduce amount of time by 60 %

  17. Example of Savings – Applying IT to All Processes - 18 mos. down to 9 mos.

  18. So What Can Be Done to Respond & Get and Stay Ahead of the Curve? • What Can Be Done Now to Support Economy & be “Regulatory Ready” for “Shovel Ready” Stimulus Projects? • Internal Actions • Actions to be Taken Collectively • Two Sample Streamlining & IT Projects

  19. Moving from Behind the Curve to Ahead of It - Internal Actions • Addressing Perceptions vs. Realities • Turning Adversaries into Allies • Sharing Best Practices in Streamlining & Being both More Efficient & Green • Tools at your disposal now • An Agenda for Change – requiring interoperability in hardware / software

  20. Moving from Behind to Ahead of the Curve – Internal Actions • Addressing Perception vs. Reality – A Proactive approach - more outreach now to your external stakeholders & elected officials to: - Share examples of efficiencies you already have achieved - Ways in which you enhance economic development & speed to recovery from disasters - Identify areas in need of improvement & start to work on them ahead of being directed “Down Time” is the “Best Time” to assess & start action

  21. Moving from Behind to Ahead of the Curve • Turning Adversaries into Allies: - Most successful programs reach out to external stakeholders and involve them in recommending & making improvements to their programs. (Milpitas, CA’s – “Partnership to Achieve Goals”) - Work now on staff culture – from regulator to partner in construction of safe, efficient buildings (Salem, OR – Advisory Committee)

  22. Moving from Behind to Ahead of the Curve • Sharing Best Practices - Green & Streamlining - Identify & publicize existing green benefits from I.T. & streamlining already done – ePermitting, remote field inspection technology, IVR systems, etc. - Identify & publicize streamlining efficiencies – reduced time in regulatory system, more efficient uses of staff – 40% - 60% reductions.

  23. Alliance Streamlining Materials Help You Get & Stay Ahead of the Curve: • Work with Private Sector to act on the complex interacting forces impacting them & government • Identify & reduce barriers to streamlining • Work with stakeholders & elected officials to embrace & fund technologies & change • Successfully implement information technology to enhance effectiveness & efficiency

  24. Available Alliance Resources • Alliance for Building Regulatory Reform in The Digital Age - now at FIATECH identifies barriers, shares & promotes best practices to eliminate by producing: • Surveys, Guides & Information on Streamlining & I.T. for Elected Officials • Model Procurement Requirements • Demonstration of Interoperability • E-Plan, Remote Field Inspection, etc. • ROI Data for Jurisdictions • Streamlining Toolkit • Guides on IT Tools & How to Fund & Apply • Top 10 Reasons Why IT Not Used

  25. Tools You Can Use with Elected Officials & Stakeholders / Customers • Streamlining Toolkit

  26. Tools You Can Use – Two Examples: ePlan Review & Interoperability • White PapersePlan Submission/Review/Tracking & Storage • New White Paper:From Paper to Digits – Steps to Move Your Community into the Digital Age

  27. Specific Benefits of Electronic Plan Submittal, Review, Tracking & Storage • Speed building construction at reduced cost • Significantly reduce number of errors in design & construction • Significantly reduce energy used in repeated trips to building department / paper consumed, storage space • Speed reconstruction after a disaster • Prepare community for future – BIM, first responder database of “as-builts”

  28. Immediate Green Benefits • Using e-Plan Submission/Review, a jurisdiction issuing 3,000 permits/year saves : • 312,00 miles of driving & 20,800 gallons of gas & $57,200 in fuel costs • 457,600 lbs of carbon dioxide emitted • 192,000 lbs of paper (239 trees) • Paper storage for 12,000 lbs of drawings

  29. How to Move from Paper to Digits& or Apply Other IT • Perform Self-Assessment using Work Group comprised of internal & external stakeholders (White Paper Checklist) • Work flow & work load • Personnel & Organizational issues • Operating Budgets • Technical expertise & existing technology • Communications & Coordination

  30. How to Move from Paper to Digits • Step by Step Process for Acquisition & Implementation including: • Access lessons learned • Build & maintain stakeholder support • How to work with Staff • Funding & RFP issues • Hardware (monitors) & software

  31. Successful Efforts to Move from Paper to Digits • Phasing in: Submission, Tracking, Storage, & then Electronic Plan Review

  32. Successful Efforts to Move From Paper to Digits • Lesson’s Learned by Communities that have added electronic plan submission, review, tracking & storage. • Case studies & information on other contacts: • Maricopa County, AZ • Osceola County, FL • Bend, OR

  33. Collective Actions We Can Take to Move Ahead of the Curve (OBOA) • Share your successes & lessons with others – including media, industry & elected officials • Look Ahead, Learn About and Support: - integration of BIM into ePlan systems - ICC’s SMARTcode initiative & use • Require interoperability in future procurements

  34. An Agenda for Change: Requiring Interoperability in Hardware / Software • Alliance Model Procurement Requirements Available on website: www.natlpartnerstreamline.org • Second Streamlining Example: The L.A. Basin Project – demonstration interoperability in hardware / software used in safety/disaster damage assessment reports – remote field inspections – Funded by U.S. DHS

  35. The Problem In the aftermath of a disaster what can be done to speed: - Conducting of safety/damage Inspections? - Getting inspection results Into central database to understand magnitude? - Completion & submission of ATC forms to get victims & Federal disaster assistance funds?

  36. Lesson From Katrina • Mobile inspection technology can significantly speed conducting & compiling safety/damage assessments & immediately enter results onto forms to speed claims / recovery - 120,000 homes in 6 weeks! • L.A. Basin Project – Can we apply this in California with diverse hardware/software on a regional and then statewide basis?

  37. L.A. Basin Project • In 2007 - CA OHS support, CA OES $125,000 grant from U.S. DHS to: • Work in L.A. Basin to “Demonstrate Regional Interoperability of Mobile Safety/Damage Assessment & Inspection Technologies” to prove concept CA & local govts can build: - a regional - a statewide network of safety/damage assessment inspectors to speed disaster reporting & recovery

  38. Demonstrating Interoperability in Remote Field Inspections- L.A. Basin • 10 month project with CA OES to: - Study feasibility of getting diverse hardware/software used in remote field inspection (damage assessment reports) to exchange data. - Survey of Region - Pilot demonstration project with 4 jurisdictions – Gardena, Glendale, San Dimas & Santa Clarita - Implement in regional disaster drill

  39. Demonstrating Interoperability in Remote Field Inspections- L.A. Basin • Diverse hardware: Lap tops , PDA’s, with diverse software (Accela, Infor/Hansen, Selectron, etc.) • Damage assessment data migrate immediately into FEMA forms • When successful expand to full L.A. Basin departments & then statewide • Start: May – June –Survey • Demos: August & November

  40. IVR and MOBILE INTERNET or VPN JURI DATA STAGED and INSPECTION DATA DEVICES with PROPAGATED DATA PAPER-BASED FORMS FEMA FORMS Phase II - Pilot Demonstration • Pilot Demonstration: - Design methodology to use / link diverse hardware & software & get it to compile data & send to central point

  41. Outcome of Pilot Demonstration • August 27, 2008: • 4Jurisdictions 8 different devices 3 different software systems & all: pulled down addresses, conducted inspections, uploaded to central data point & downloaded inspection results onto ATC – 20 forms

  42. Expanded Demonstration During Golden Guardian – 7.8 Quake • Revised Methodology - Expand number of jurisdictions but also: - Test under realistic disaster conditions - “Grab and go” - Use more IVR - Use paper inspection forms – scan to upload - Central data point in GG SOC Sacramento - Mockup actual building – LAUSD Middle School #3 S. Shatto Place, L.A.

  43. Lessons Learned • Simulated & actual damage conditions were successful test of technologies • Paper-based & IVR inspections strengthen future system • Inspection of mocked up school beneficial • Need to simplify all aspects of technology

  44. Recommendations to California • Regional Network can be readily built using mobile technology, IVR & paper • Keep system simple • Work on issue of address uniformity • Work on interoperability standard to go into future procurements of IT • Build Regional & then Statewide Network • Share outcome from Phase II with other states to consider similar compatible networks (SAP)

  45. Next Steps – Phase III & IV with California - Under Development • Phase III – Build first network in S. California – 2009 • Phase IV – Expand Network Statewide – 2010 -2011 & expand to other states - Oregon ? April ’09 –”Cascadia Peril” ?

  46. Additional Resources to Help You Get & Stay Ahead of the Curve • ALLIANCE at FIATECH - Membership - Monthly conference calls / webinars on streamlining & IT issues with construction industry & IT Community - Share best practices & develop new streamlining & I.T. materials Also see article in December issue of ICC’s “Building Safety Journal”

  47. For More Information • Contact me: • 703-568-2323 • wible@fiatech.org / rcwible@comast.net • Visit our websites • www.natlpartnerstreamline.org • www.fiatech.org • I am located here in Oregon in Hillsboro 30% of time if you want to meet!

  48. Questions?

More Related