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BGSU/PeopleSoft

BGSU/PeopleSoft. Grades Transcripts Dynamic Billing Residence Life – On Campus Address June 2009 Go-Live. Grades, Transcripts- June 14, 2009. Grades, Transcripts - June 14, 2009. Introduction. Grades, Transcripts - June 14, 2009. Project Management Team. Project Directors Bill Gerwin

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BGSU/PeopleSoft

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  1. BGSU/PeopleSoft Grades Transcripts Dynamic Billing Residence Life – On Campus Address June 2009 Go-Live Grades, Transcripts- June 14, 2009

  2. Grades, Transcripts - June 14, 2009

  3. Introduction Grades, Transcripts - June 14, 2009

  4. Project Management Team • Project Directors • Bill Gerwin • Chris Cox • Project Manager • Leslie Wilbourn

  5. Admissions (Undergraduate) Team • Admissions Functional Team • Cecilia Castellano, Functional Team Lead • Rich Kasch, Technical Team Lead • Donna Gray, Functional Consultant

  6. Admissions (Graduate) Team • Admissions Functional Team • Eric Zahnle, Functional Team Lead • Rich Kasch, Technical Team Lead • Donna Gray, Functional Consultant

  7. Student Records Team • Student Records Functional Team • Sue Lau, Functional Team Lead • Laura Waggoner, Functional Team Lead • Sue Tomor, Technical Team Lead • Peggy Johnson, Functional Consultant

  8. Financial Aid Team • Financial Aid Functional Team • Tina Coulter, Functional Team Lead • Jerry Ameling, Technical Team Lead • Jerry Perez, Functional Consultant

  9. Student Financials Team • Student Financials Functional Team • Kate Whitmore, Functional Team Lead • Rhonda Montague, Functional Team Lead • Deb Clink, Technical Team Lead • Karen Hansen, Functional Consultant • Mark Hough, Functional Consultant

  10. Residence Life Team • Residence Life Functional Team • Jason Dunn, Functional Team Lead • Rich Kasch, Technical Team Lead • Kendra Rowe • Andrea Depinet

  11. Reporting Team • Reporting Functional Team • Jeff Mangette, Functional Team Lead • Donna Gray, Functional Consultant • Don’t Just Replace Your FOCUS Report • Review and determine What You Need! • Understand the New Data Structure

  12. Agenda • Introduction • June Implementation • Implementation Schedule • Training • Grades Processing Demonstration • PeopleSoft Data Entry - Posting • Student Services Center • Blackboard to PeopleSoft Process • Summary

  13. June 14, 2009 Go-Live • Graduate Admissions (prior to Summer 2009) • Converting Applications • Converting Basis of Admissions • Student Records • Grades • Transcripts • Financial Aid • Converting Exit Loan Interviews • Student Financials • Dynamic Billing • Residence Life • On-Campus Address (RESH) Interface

  14. Electronic Installment Payment Plan Student Financials • eIPP - Students will be able to sign up for Installment Payment Plan electronically. • Payment plan will automatically recalculate as classes are added/dropped. • This functionality is provided by CASHNet. • While it is in production with the June go-live, it is not available to students until July 1.

  15. Dynamic Billing Student Financials • Dynamic Billing - billing takes place on the 5th of each month. • In addition, students currently see "recent transactions" the day after they occur. • With the June go-live, recent transactions will be real time, not in batch.

  16. On-Campus Address (RESH) Residence LIfe • On-Campus Addresses - will be maintained in the Residence Life RMS system. • Addresses will be displayed in PeopleSoft with an 'RESH' address type and with the history of room changes or active/inactive status.

  17. On-Line Grading Student Records • Final preparations will be made to roll out grading rosters for summer term. • Grades will be submitted electronically, there will no longer be paper bubble sheets. • Instructors will be able to access their grade roster through the Faculty Center, record their grades and Post the grades once finalized.

  18. On-Line Grading Student Records • Grades will be immediately available for students to view. • Instructors utilizing Blackboard will be able to have final grades saved in Blackboard interfaces to the PeopleSoft grade roster. • From Blackboard instructors will be able to access the PeopleSoft grade roster to finalize the posting process.

  19. On-Line Grading Student Records • Only students enrolled in the class will appear on the grade roster. • Instructors will not be able to manually add a student and grade through the grade rosters.

  20. Grading Deadline Student Records • The final grade submission deadline has been extended to 5pm the Wednesday after finals week. • Grade Rosters that remain open at the deadline will be closed, grades saved and the grade roster will be posted. • If no grade has been saved by the deadline, a grade of NGR will be posted.

  21. ABC/No Record Student Records • ABC/No Record - will no longer exist as a grading option. • ABC/No Credit will replace ABC/No Record. Students with this grading option that receive a grade equivalent to a D or F will receive a grade of NC – No Credit. • The NC grade replaces the No Record where the enrollment did not appear on the official transcript.

  22. ABC/No Record Student Records • With the grade of NC, the enrollment will appear on the official transcript but the NC grade will not impact units earned or the cumulative GPA. • The same change is also in effect for S/U No Record grading.

  23. Grade Basis Student Records • Grade Basis Not Known by Instructor – Instructors will know what grade basis a student selected when they enrolled in a class. • There will be a pick list of available grades however. • If a student is in a S/U only class, only grades of S or U can be submitted.

  24. Grade Basis Student Records • If a student is in a course in which they can choose the grading basis, the instructor will be presented with grades of A through F as selections. • If a student has chosen the S/U option the grades of A,B or C will convert to S and a grade of D or F will default to U.

  25. Legacy Grade Symbols Student Records • Legacy Grade Symbols – historical grade symbols such as D#### have been converted to a new grade of D4# due to data constraints. • There is no translation. • The grade that will print is D4#

  26. Last Date of Attendance Student Records • Tracking Last Date of Attendance on Grade Rosters - In Legacy SIS last date of attendance is reported on the final grade roster and entered to a SIS screen for use by the Financial Aid office. • Until version 9.0 functionality, this will be completed in a paper process to report and record last date of attendance for students receiving a final grade of WF.

  27. Posting Grades Student Records • Access to Posting Grades - Each class will have a primary instructor listed and that person will be given access to post final grades via self service. • It is the instructor of record’s responsibility to record and post all final grades.

  28. Semester vs. Quarter Student Records • Conversion Method • adopted for semester to quarter hour conversion • BGSU was on a semester calendar system, changed to a quarter system and then back again to a semester system.

  29. Semester vs. Quarter Student Records • In legacy SIS, even though the course enrollments were posted in quarter hour amounts, the cumulative and term statistics were always expressed in semester hours. • The decision was made to convert the enrollment hours to reflect semester amounts as well, making all data consistent.

  30. Repeat Rules Student Records • Repeat Rules – Registration and Records will continue to identify retaken courses in the degree audit report and manually process all changes. • There has been one change in that a prior interpretation of policy has been removed such that a student receiving a D and then retaking the course and receiving an F will get the GPA impact from the F and lose all earned hours for the course.

  31. Repeat Rules Student Records • A previous interpretation from a prior vice provost had indicated that the earned hours from the D should be retained along with the GPA impact of the F grade.

  32. Undergraduate Degrees Student Records • Undergraduate Degrees on Graduate Transcripts • Undergraduate degrees received by schools other than BGSU will no longer appear on the official transcript.

  33. Grades Entry Process Grades, Transcripts - June 14, 2009

  34. PeopleSoft • Grade Roster is Generated • Grades are Entered • Proof Grades • Post GradesGrades are now visible on the: - Unofficial Transcript - Student Center/Advisement - Official Transcript (after Fully Graded Date) • Grade Changes processed by Registration and Records – Grade Change Form

  35. Self-Service Grades, Transcripts - June 14, 2009

  36. Go-Live Student Center • View Grades, includes a link to college information regarding academic standing. • View Unofficial Transcript • Request Official Transcript

  37. Go-Live Faculty Center • Grade Roster

  38. Go-Live Student Services Center • Staff with the appropriate security access will be able to view the Student Services Center. • From this page, one can view student bio/demo data, academic information, financial aid and student financial information as well as admission data.

  39. Blackboard Grade Processing Grades, Transcripts - June 14, 2009

  40. MyBGSU – Blackboard Courses 1 – Select Course

  41. MyBGSU – Control Panel Results – Course is Selected

  42. MyBGSU – Control Panel 2 – Enter Control Panel

  43. MyBGSU – Grade Center Results – Control Panel

  44. MyBGSU – Grade Center 3 – Grade Center

  45. MyBGSU – Grade Center Results – Grade Center

  46. MyBGSU – Grade Center 4 – Save BB Grades

  47. 5 – Process Grades from BB to PSCSS MyBGSU – Control Panel

  48. MyBGSU - Faculty Center Results – PS Grade Roster

  49. MyBGSU - Faculty Center 6 – BB Interface/Process

  50. MyBGSU - Faculty Center 7 – Review and Save

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