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Replacing the Stormwater Fee

Replacing the Stormwater Fee. City Council Business Meeting June 5, 2012. Overview. History Stormwater Ordinance Issues Stormwater Program Maintenance and Swale Rehabilitation Major Projects Stormwater Program Funding Options. History. ITT Installed Stormwater System from 1970-1983

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Replacing the Stormwater Fee

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  1. Replacing the Stormwater Fee City Council Business Meeting June 5, 2012

  2. Overview • History • Stormwater Ordinance Issues • Stormwater Program • Maintenance and Swale Rehabilitation • Major Projects • Stormwater Program Funding Options

  3. History • ITT Installed Stormwater System from 1970-1983 • ITT Maintained Stormwater System until 1991 • PCCSC Maintained Stormwater System (No Swales) until 2005 • $3/Month for Platted Lots Only • PCCSC Assets Transferred to City in 2005 • City Established Stormwater Utility • City Maintenance for Whole Stormwater System (including Swales) • $6/Month for Platted Lots Only • $8/Month in 2008 for Platted Lots Only • Letter from Developers’ Attorney Notifying of Intent to File Suit in April 2008 • Fee did not meet legal standards recently set by Florida Supreme Court • New Stormwater Ordinance Adopted in 2011 to Meet Legal Standards

  4. Stormwater OrdinanceIssues

  5. Some Bills Go Up, Others Down • It’s Complicated. . . • Stormwater is not your Typical Utility (i.e. water bill = base charge + gallons used) • Some People without Swales Pay a Fee, Others without Swales Pay Nothing • Charges Differ for Similar Parcels, Adjacent to Canals, Credits Apply to Some, Not Others, etc. • Commercial Billings Decreased 20% Under New Ordinance • Huge Increases for Some Customers

  6. Never Been Billed • 175 Parcels Never Received Bill Under Old Ordinance • Under New Ordinance, Parcels would Receive a Bill Ranging from $1.92 to $18,700 • Not Mailed Yet, Scheduled for May 2012 • Total New Bills under New Ordinance (18 Month Period, Starting April 1, 2011): $342,000

  7. Other Impacts Public Schools ($89k) Town Center CDD ($266k) Bankruptcy (i.e. Developer $600k Unpaid Fees) Areas Outside Service Boundary Agricultural Exemption (@ $65k)

  8. Credits/Refunds Total Credited/Refunded from 2008-2011: $470,000 • Requests Made by September 30, 2011 Deadline • $157k Paid to Addresses Outside City Limits • Example: 2 Big Box Credit/Refunds = $55,000

  9. Stormwater Ordinance Issues • Original Ordinance was going to be Challenged because it did not meet criteria for a Fee • New Ordinance attempted to address legal and technical requirements in the Eyes of a Judge, Lawyers, and Engineers through a complex process with billing adjustments, credits, refunds, appeals, etc. • New Ordinance is Unfair in many ways to Property Owners • Some Bills Go Up, Some Go Down • Never Been Billed • Some People without Swales Pay a Fee, Others without Swales Pay Nothing • Others (Town Center, Bankrupt Projects, Areas Outside Service Area, Schools, Agricultural Exemptions)

  10. Revenue History

  11. Expenses for FY2012 – 7.5M Swale Rehab: $1.45M Valley Gutters: $125k Major Projects: 2.16M

  12. Stormwater ProgramMaintenance and Swale Rehabilitation

  13. More Efficient and Effective Plan Past Swale Maintenance - Ditchmaster Completed Work Order

  14. More Efficient and Effective Plan Grading Completed Work Order Shooting Elevations

  15. More Efficient and Effective Plan Goodbye 800 List 939 Work Orders, 917 Complete >6 Months = 0 5-6 Months = 0 4-5 Months = 1 3-4 Months = 1 2-3 Months = 1 1-2 Months = 6 <30 days = 8 Public Works More Efficient = Experience + Good Weather

  16. Stormwater ProgramMajor Projects

  17. Infrastructure Inventory for Stormwater Drainage System • 19 Major Canal Control Structures • 12 Minor Canal Control Structures • 72 Major Roadway Crossing Culverts • 1,555 Minor Roadway Crossing Culverts • 145 Culverts Leading into Saltwater Canals • 369 Valley Gutters Crossing Roadways • 1,100+ Miles of Roadside Swales • 154 Miles of Drainage Ditches • 58 Miles of Freshwater Canals • 26 Miles of Saltwater Canals • Drainage Inlets, Spillways, Catch Basins, etc.

  18. I-1 Structure

  19. I-4 Structure

  20. I-6 Structure

  21. ITT Structure

  22. P-1 Structure

  23. L-4 Structure

  24. Canal Control Structure Condition Rating Chart L-1 Structure Structural Rate = 6 BA-1 Structure 2010 Completed Structural Rate = 1

  25. Canal Control Structure Hazard Rating Chart M-2 Structure Mulberry Creek Hazard Rating = 1 R-1 Structure Royal Palms Canal Hazard Rating = 6

  26. Canal Control StructureTotal Rating Chart BT-2 Structure – Total Rating = 11 Bird of Paradise Drive on Bellaire Waterway Deterioration is Underwater 2012 Budget = 1 Replacement

  27. Canal Control Structures 5-Year Plan Structure Waterway Roadway __ Rating Year R-1 Royal Palms Belle Terre Parkway 11 2012 BT-2 Bellaire Bird of Paradise Drive 11 2013 L-1 Sesame Sentinel Trail 9 2014 M-2 Mulberry Old Kings Road North 9 2014 I-1 Iroquois Underwood Trail 9 2015 I-4 Ulysses (N) Underwood Trail 9 2015 I-6 Ulysses (S) Underwood Trail 9 2015 L-4 Royal Palms Royal Palms 9 2016

  28. Major Roadway Crossing Culverts Emergency – Florida Park Drive June 2010 Cost $666,244 2012 Budget = 0 Replacements

  29. Major Roadway Crossing Culverts Sesame Boulevard London Drive Completed 2011 $ 430,391.18

  30. Emergency Repairs After Before After Before Emergency Rippling Waterway Structure Cost $85,000 July 2010 Emergency – East Side Crandell Cove Cost $154,000 Jan. 2010 After Before Emergency - Mulberry Creek Headwall Replacement Cost $251,000 April 2011

  31. Planned Construction vs. Emergency Repair Cost Florida Park Drive Estimated planned construction = $ 369,110 Actual emergency repair = $ 666,244 Mulberry Creek Structure Estimated planned construction = ~$180,000 Actual emergency repair = $ 251,000 Rippling Waterway Structure Estimated planned construction = ~$ 75,000 Actual emergency repair = $ 85,000 D-10 Structure Estimated planned construction = ~ $ 60,000 Actual emergency repair = $ 63,325 Crandell Cove Estimated planned construction = ~ $ 90,000 Actual emergency repair = $ 154,000 Total Actual Emergency Cost = $ 1,219,569 Total Planned Cost = $ 774,110 Difference = $ 445,459

  32. Minor Roadway Culverts 65 Burroughs Drive 2012 Budget = 30 Replacements

  33. Minor Roadway Culvert Replacement Completed 65 Burroughs Drive

  34. Minor Roadway Culverts

  35. Minor Roadway Culvert – White Hall Drive

  36. Minor Roadway Crossings • 1,555 Metal Pipes were installed from 1970-1983 • Average Life Expectancy is 50 Years • Metal Pipes Began to Fail at 25 Years • City began Pipe Replacement Program in 2005 • Using Rating System, City has been addressing Failing Pipes on a Planned Replacement Basis

  37. Minor Culverts Draining into Saltwater Canals 7 Ferguson Court Completed 2011 $ 4,500.00 2012 Budget = 2 Replacements

  38. Valley Gutter Installations 104 of 369 Completed 2012 Budget = 10 Replacements In Conjunction with Street Resurfacing Program

  39. Stormwater Modeling • Effort Underway to Model All Sections of the City • Model Rainfall Events • Identify Problem Areas • Evaluate Potential Capital Improvements • Example - Section 31, Storm History Data showed this to be a problem area. • High water in roadways during heavy rains, on Richelieu Lane and surrounding roadways. • Modeling showed redesign of ditch system would help the alleviate this issue. • Design work is underway in house, as well as permitting.

  40. STORMWATER IMPROVEMENT 5-YEAR PLAN ($7.5 M/Year) 2012 Capital Structures - 1 Major Crossings - 0 Minor Crossings - 30 To Saltwater Canals - 2 Valley Gutters - 10 Swales – 40 Miles Stormwater Modeling-2 2013 Capital Structures - 1 Major Crossings - 1 Minor Crossings - 30 To Saltwater Canals - 4 Valley Gutters - 10 Swales – 40 Miles Stormwater Modeling-2 2014 Capital Structures - 1 Major Crossings - 0 Minor Crossings - 30 To Saltwater Canals - 8 Valley Gutters – 10 Swales – 40 Miles Stormwater Modeling-2 2015 Capital Structures - 1 Major Crossings - 1 Minor Crossings - 30 To Saltwater Canals - 8 Valley Gutters - 10 Swales – 40 Miles Stormwater Modeling-2 2016 Capital Structures - 1 Major Crossings - 0 Minor Crossings - 30 To Saltwater Canals - 8 Valley Gutters - 10 Swales – 40 Miles Stormwater Modeling-2

  41. Future Capital Needs(@ $75 Million – 20 More Years at Current Capital Funding Level: $3.735M Per Year) Structures – 18 remaining Major Crossings – 53 remaining Minor Crossings – 1,229 remaining To Saltwater Canals – 114 remaining Valley Gutters – 215 remaining Swales – Ongoing Stormwater Modeling – 30 remaining ??? Future Permitting Requirements ??? ??? Canal Dredging ???

  42. StormwaterProgramFunding Options

  43. Expenses for FY2012 – 7.5M Swale Rehab: $1.45M Valley Gutters: $125k Major Projects: 2.16M

  44. Revenues for FY2012 - $7.5M

  45. Funding Alternatives – Single Source$7.5 Million

  46. City Council Direction Fund Stormwater through Combination of Revenue Sources consistent with Auditor Recommendations to Diversify Revenue Sources Replace Dedicated Stormwater Fee with Dedicated 6% Electric Franchise Fee Determine Other Funding Sources during 2012-2013 budget process (Public Service Tax, Ad Valorem, and/or Sales Tax)

  47. Stormwater Program Funding Gap

  48. Stormwater Program Funding Gap Options for Funding Gap • Ad Valorem • Preliminary Indications - Decreasing Values ( 7%) • State Legislative Impacts • Public Service Tax • Approval Needed Prior to Budget Process for FY2013 Implementation • Sales Tax • Expires December 31, 2012 • If Renewed . . . • Current ILA Share = $2.6 M per Year • State Default Share = $2.0 M per Year • Other Capital Needs – Road Resurfacing/Bridges

  49. Current Infrastructure Needs: Bridges • Estimated Cost: $1-2M Per • 22 Bridges

  50. Alternative 1 – Property Tax *Projected Mills Based on 2011 Property Values

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