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Unit Contact / Visitation Basics. Unit Contacts. Commissioners visit each unit monthly (JTE goal is 6 times per year, minimum) Visit Unit Meetings & Unit Committee Meetings Phone calls E-mail. Unit Contact Basics. Visits provide knowledge of how to help a unit improve its program

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unit contacts
Unit Contacts
  • Commissioners visit each unit monthly (JTE goal is 6 times per year, minimum)
    • Visit Unit Meetings &
    • Unit Committee Meetings
    • Phone calls
    • E-mail
unit contact basics
Unit Contact Basics
  • Visits provide knowledge of how to help a unit improve its program
  • Visits allow you to find out about problems before the unit fails, weakens or members leave.
the first unit visit
The First Unit Visit
  • Make appointment to visit an assigned unit
  • Go with your observer-coach
  • Worksheet will be filled out later
  • Take your resource kit
  • Observe for the entire meeting
  • Do not participate beyond introductions
  • Both new commissioner and coach fill out independent worksheets
  • Wear your complete Field Uniform
unit contact considerations
Unit Contact Considerations
  • Call
  • Worksheets
  • Observe
  • Uniform
unit visitation tracking system uvts
Unit Visitation Tracking System (UVTS)
  • UVTS is the current electronic visit tracking system
  • It is accessed though www.myscouting.org
uvts transition
UVTS - Transition
  • UVTS will be replaced by unit visit functionality in the new Commissioner Tools
  • Transition will commence during the 2014-2015 Scouting Year
  • Once cutover occurs, UVTS will be turned off
  • UVTS data archive will be available via Commissioner Tools
slide8
Commissioner Tools

&

The Unit Service Plan

The Future of CommissionerService

commissioning four areas of focus
Commissioning Four Areas of Focus
  • Supporting unit growth through the Journey to Excellence
  • Contacting units and capturing their strengths and needs in Commissioner Tools
  • Linking unit needs to district operating committee resources
  • Supporting timely charter renewal
the unit service plan
The Unit Service Plan
  • Key element of Commissioner Tools design
  • Replaces all other unit assessments
  • Enables collaborative unit health assessments
  • Enables service customized to unit needs
  • Supports all 4 elements of excellent unit service
a functional unit key 3
A Functional Unit Key 3

Unit Service

Youth

Youth

Youth

Youth

slide13
THE UNIT SERVICE PLAN

The Unit Commissioner

Linkage

The Unit

The District

Operating

Committee

slide14
So Far We Have Discussed
  • Significant Part of Commissioner Tool
  • Replaces Older Measuring Methods
  • How the USP Supports JTE and Units
  • Linkage to District Committee
  • Unit Key 3

Questions To This Point?

commissioner tools overview
Commissioner Tools Overview
  • Multiple Releases Scheduled
  • Current Status of Development
  • Reports and Dashboards
  • The Scoring Matrix and Detailed Assessments
  • Pre-Adoption Tasks
slide16
THE UNIT SERVICE PLAN

Professional

Supporting & Sustaining Units

Kids

District

Operating

Committee

Unit

Commissioner

Unit Key 3

supporting sustaining units
Supporting & Sustaining Units
  • Unit Self Assessment
  • Unit Health Reviews
  • Annual Service Plan
  • UVTS
slide19
The Unit Service Plan

UNIT ASSESSMENT

  • The Process:
    • Review JTE performance
    • Hold unit assessment meeting
    • Complete assessment
    • Identify opportunities
slide20
The Unit Service Plan

UNIT ASSESSMENT

  • Resources:
    • JTE objectives & scores
    • Unit contacts logged in Commissioner Tools
    • Unit Assessment Scoring Matrix
slide25
The Unit Service Plan

UNIT

SERVICE PLAN

  • The Process:
    • Develop action plans
    • Identify responsibility
      • Unit volunteer?
      • Charter Org?
      • District resource?
    • Establish target dates
    • SMART goals
slide26
The Unit Service Plan

UNIT

SERVICE PLAN

  • Resources:
    • Unit Program Plan
    • District/Council activities schedule
    • District charter renewal plan
key concepts
Key Concepts

Commissioner Tools design foundation:

  • Just 4 things…
  • Supporting the unit’s Journey to Excellence
  • Recording unit contacts, strengths and needs
  • Linking unit needs to district operating committee resources
  • Timely charter renewal
  • Journey to Excellence
  • The Unit Service Plan
  • Data collection
  • Information reporting
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