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Branch Archives Management Guide | Preservation Tips and Legal Requirements

Whether you're new to managing archives or a seasoned veteran, learn what to preserve, what to toss, and how to preserve historical records effectively. Get insights on successful branch archive projects and legal obligations.

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Branch Archives Management Guide | Preservation Tips and Legal Requirements

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  1. Introductions Are you new to the game? • Recently deputized with the state’s or branch’s archives. • Feeling overwhelmed by the amount of paper in your custody. • Concerned that your branch’s history will be lost. • For legal reasons, you need to know what you are required by law to keep. Or, are you a seasoned veteran? • Know what to keep but need advice on where and how to donate the collection. • Want to know what other states and branches are doing. • Minutes never seem to reflect what we really do as a branch. What effect does this have in the future?

  2. Why preserve archives? • IMAGE HERE

  3. Rachel Carson Letter

  4. AAUW Traveling Art Exhibits

  5. Mary Church Terrell

  6. War Relief Fund and Esther Brunauer

  7. Feeling Overwhelmed?

  8. Where do you start?

  9. What to Save? Aim for historical significance! Directories/Membership Lists Photographs Artifacts/Memorabilia Correspondence (and emails) of a significant nature Scrapbooks Speeches • Founding documents • Clippings • Audits and Budgets • Minutes • Bylaws and revisions • Publications • Press Releases • Audio Visual Recordings

  10. What to toss? Aim for Informational value! Old forms, receipts, requests orders Notes, telephone messages, post its State/National Records (with exceptions) • Drafts, working copies • Routine correspondence • Duplicates • Externally created publications

  11. Let’s practice!

  12. Minutes Recording Minutes

  13. Processing and Preservation

  14. Storage and Handling

  15. “Don’t let the perfect be the enemy of the good.” Voltaire, The Secret of Adulthood

  16. What do you do now?

  17. What questions to ask?

  18. Successful Branch Archives Projects Harrisburg (PA) Branch

  19. Handouts • Guidelines for Preserving AAUW State and Branch Archives • Records Management Guidelines for AAUW States and Branches • What Minutes Should Contain • State AAUW Archives Locations • Did You Knows…Historical Tidbits about AAUW • Sample Deeds of Gift

  20. AAUW Archives Task Force with Marion Talbot (from left to right) Jacqueline D’ Alessio (NJ, FL) jqline@verizon.net Ann Terry (SC) annsterry@yahoo.com Dian Belanger (MD) dobelanger@comcast.net Jackie Littleton (TX) jackie_littleton@yahoo.com Caroline Pickens (VA) carolineaauw@gmail.com AAUW Archivist (not in photo) Suzanne Gould 202.785.7776 goulds@aauw.org

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