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Saint Mary’s College Employee Benefits Advisory Committee (EBAC). December 2013 Meeting Fall #3 December 18, 2013. EBAC Meeting – Fall 2013 #3. Agenda Welcome / Introductions – EBAC Update Review Tuition Remission/Exchange Proposal Initial Open Enrollment Results

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saint mary s college employee benefits advisory committee ebac

Saint Mary’s CollegeEmployee Benefits Advisory Committee (EBAC)

December 2013 Meeting

Fall #3

December 18, 2013

ebac meeting fall 2013 3
EBAC Meeting – Fall 2013 #3

Agenda

  • Welcome / Introductions – EBAC Update
  • Review Tuition Remission/Exchange Proposal
  • Initial Open Enrollment Results
  • Discussion of Renewal and OE Decision Process
  • 2014 EBAC Initiative
  • Timeframe and Schedule for 2014 Process
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EBAC Meeting – Fall 2013 #3

The Employee Benefits Advisory Committee (EBAC) is established as a standing committee of the College to assist and advise the Vice President for Finance in shaping and funding the employee benefits program offered by Saint Mary’s College of California and to help assure that individual benefits plans are being managed in the best interests of program participants and of the College.

The Saint Mary’s College Employee Benefits Program includes health and welfare plans, retirement plans and other benefits plans and programs offered by the College as well as the consideration of other employee benefits plans not yet offered by the College.

ebac meeting fall 2013 3 tuition remission exchange programs
EBAC Meeting – Fall 2013 #3Tuition Remission / Exchange Programs

Should the maximum ages for each program be aligned?

TEP is to age 25 while Remission is to age 21

Tax implication for dependents at age 24

The following table demonstrates how other peer institutions are handling this

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EBAC Meeting – Fall 2013 #3

Survey of 16 peer organizations:

ebac meeting fall 2013 33
EBAC Meeting – Fall 2013 - #3

Initial Open Enrollment Results-

  • Enrollment migration indications
  • Flex Plan Results

- run-out vs. rollover

- bike benefits

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EBAC Meeting – Fall 2013 - #3

Discussion of Open Enrollment Decision Process

Context:

  • External market issues/forces
  • SMC specific issues
  • Fiscal Realities
  • Compressed timeframe
ebac meeting fall 2013 2
EBAC Meeting – Fall 2013 - #2

Overall this represents a $1 mil increase, or 11.2%

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EBAC Meeting – Fall 2013 - #2

Consider plan changes:

Detailed plan matrix attached

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EBAC Meeting – Fall 2013 - #3

Basic Tenets - Contribution Strategy:

  • Employee choice of Kaiser / non-Kaiser
  • Maintain a ‘Low/no-cost’ plan
  • Reflect cost difference
  • Stay within the target budget
  • Ease of communication and administration
  • Support coverage for dependents
ebac meeting fall 2013 36
EBAC Meeting – Fall 2013 - #3

The final recommendations made were:

  • No change in benefit plans

<minimize disruption>

  • “Normalize” or re-balance contribution the college’s contribution percentages

<move toward ‘fairness’ and equality>

  • SMC contribution would increase by 8%
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EBAC Meeting – Fall 2013 - #3

Feedback / Perceptions / Issues:

  • Lack of Transparency?
  • Too much, too fast
  • Enhanced communication process
  • What are peer institutions doing ?
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EBAC Meeting – Fall 2013 - #3

2014 EBAC Initiative:

A re-examination of what and how Saint Mary’s College provides their employees with employee benefits; the vendors, the offerings, the budget and the competitive needs of the community.

DRAFT

ebac meeting fall 2013 310
EBAC Meeting – Fall 2013 - #3

EBAC Initiative:

  • Re-Consider the basic tenets
  • Challenges and unknowns from the ACA
  • Wellness as a integral part of the program
  • Address women’s health/abortion issue
  • Other topics…….
ebac meeting fall 2013 311
EBAC Meeting – Fall 2013 - #3

Basic Tenets - Contribution Strategy:

  • Employee choice of Kaiser / non-Kaiser
  • Maintain a ‘Low/no-cost’ plan
  • Reflect cost difference
  • Stay within the target budget
  • Ease of communication and administration
  • Support coverage for dependents
ebac meeting fall 2013 312
EBAC Meeting – Fall 2013 - #3

Timeframe and Schedule for 2014 Process

  • Frequency of EBAC Meetings
  • Public Forum Process
  • Leadership buy in
  • Define deliverables
ebac meeting fall 2013 313
EBAC Meeting – Fall 2013 - #3

Other topics for the future that need to be

untabled:

  • Survey of peer institutions
  • Retirement Benefits Sub-Committee
  • Back-up Dependent Care
  • Disability Buy-Up options
  • Other topics….
ebac meeting fall 2013 314
EBAC Meeting – Fall 2013 - #3

Thank you and have a great holiday !

See you in the new year !