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What's new?. Online payment launched 6/17/11$5.00 fee for changes of location implemented 6/20/11100% paperless process if applicant pays online!. Statutes and Regs Review. NRS 463.0157: Gaming Employee DefinedNRS 463.335: Gaming employee registration required; System of Records; Background investigations/objections; hearing proceduresGaming Regulation 5Duties of licensee/proceduresHire and termination reports of gaming employeesPhoto requirements.
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1. Gaming Employee Registration Online Application Process
2. What’s new? Online payment launched 6/17/11
$5.00 fee for changes of location implemented 6/20/11
100% paperless process if applicant pays online!
3. Statutes and Regs Review NRS 463.0157: Gaming Employee Defined
NRS 463.335: Gaming employee registration required; System of Records; Background investigations/objections; hearing procedures
Gaming Regulation 5
Duties of licensee/procedures
Hire and termination reports of gaming employees
Photo requirements
4. HR Process: https://gcbger.nv.gov/ger Applicant Search: The first step!
Register a new applicant
Existing applicant: Change of location, Renewal, or Change of name
Submit applications to GCB
PLEASE NOTE: Fingerprint Receipt form must still be provided manually by HR.
5. Registering a new applicant:
6. Applicant Search Screen
7. New Applicant Button
8. Create Header Record
9. Print Worksheet
10. Online Application uses pdf files -(you can save, e-mail, etc.)
11. Applicant Worksheet
12. For an existing applicant:
13. Applicant Search Results
14. Click on “View Locations” to see registered locations
15. For an existing applicant: choose an option then “Continue”
16. Note on Change of Name Enter the applicant’s new name in the header and click “Save”
The applicant will still log into the system and update all information
HR responsible for entering new name, not the applicant
17. HR Process: Submitting to GCB Applicant Management Screen
Status explanations
Submit to GCB
When to mail paperwork to GCB
“What if?” scenarios
18. Applicant Management Screen: Choose Filter criteria and hit “Search”
19. Select Date Range for Submitted Items (up to 30 days back)
20. HR Process: Applicant Management Status Definitions Complete
Incomplete
Obsolete
Submitted
Important Note: This screen will NOT update the status to “Object” – you will have to use the Applicant Search function to see this
21. Status Definitions (cont.) Cheat sheet on Applicant Management Screen (“View Status Descriptions”)
Obsolete Applications:
30 days to start (from creation of header)
Each login resets time frame 30 days out
22. HR Process: Submitting to GCB Access Applicant Management screen and click on applicant’s name
Verify status is “Complete”
Enter Fingerprint information (if new or renewal app) and check “Payment Received” (Payment Received will only be applicable if applicant did not pay online)
Click on “Submit”
Print receipt for HR records and “card” for applicant
23. Submit to GCB: New or Renewal
24. When do I have to mail paperwork to GCB? When applicant completes paper application/change of location
When applicant chooses not to pay online and pays via money order, cashier’s check, or voucher
When applicant submits two fingerprint cards with application rather than fingerprint receipt (this option does not exist in Clark County)
25. Transaction Receipt: MUST be included with any manual payments or fingerprint cards
26. Online Payment Reminders If applicant paid online, entirely paperless process!
Nothing to mail to GCB
HR retains GCB fingerprint receipt in employee’s file
27. Can you help us? Write in the Applicant ID (“A#”) on the check/money order for any manual payments you mail in
This ensures the payment is credited to the correct applicant.
28. HR Transaction Receipt: Applicant copy with card
29. Print cards for all employees: Click on R# to access card
30. Reprint Card and/or HR Receipt once submitted through Applicant Management
31. What if…? An applicant loses his or her password to get into the system?
Reset Application in Applicant Management screen and reprint worksheet
An applicant completes the online app and needs to go back in?
Unlock the application from the Applicant Management screen.
An applicant decides not to take the job?
Withdraw Application in Applicant Management screen and enter withdraw reason
Please note: Your property will still be charged for applicants fingerprinted and withdrawn.
32. Reset Application Function: from Applicant Management screen
33. Unlock Application Function: to allow applicant to log in again
34. Withdraw Application Function
35. To Withdraw Application
36. What if…? Cont. An applicant is in Object status?
The system will not allow you to create header for this applicant.
An applicant has two applications in the system at once?
The system will give an error message that the applicant must finish the pending application first.
An applicant does not have an SSN?
The applicant will have to register via the paper process at this time.
37. Timelines/Deadlines Registration Expiration: 5 years from submittal by licensee (HR)
App loaded into GCB database once payment received – for online payments, this is next day!
Applicant can renew up to 60 days in advance
GCB has 120 days to complete the background investigation
38. HR Management Reports Registration Expiration
30 day, 60 day, 90 day, 120 day, and Extended Range
Withdrawn Applicants
For reference for fingerprint billing
Sort Applicant Management screen by name, status, etc.
39. Registration Expiration Report
40. Expiration Report – click “Export” to create Excel spreadsheet
41. Expiration Report Details Color coded
RED = Expired
YELLOW = Expires within 30 days
42. Withdrawn Applicants Report
43. Online Terminations Licensee should enter terminations online as they occur
Benefits to online reporting: Maintains an up-to-date list of all gaming employees registered to your location; no need to send paper term reports (monthly hire reports still apply)
Board prefers licensees use online system to submit terminations
44. Gaming Regulation 5.105 (12) “12. On or before the fifteenth (15th) day of the ensuing month after a calendar quarter, each licensee shall submit a written report to the board containing the name, social security number, position held, and date of termination or separation of all gaming employees terminated or separated from service within the preceding quarter.”
45. From ERU Home Page, click “Employee Terminations” link
46. Select Location and Search Employees by Name, SSN, or R#
47. Select Employee to Terminate by Clicking on Name Link
48. Enter Termination Date and Click “Submit”
49. Confirmation Message Appears
50. Click on “Terminations Report” for Report of Terminations Submitted
51. Enter Date Range and Click “Submit”
52. Report is in a .pdf Format
53. Terminations Report
54. For List of All Registered Employees, Click “Employee Terminations”
55. Click the “Report” Button (for .pdf format report)
56. List Appears as a .pdf Document
57. To Create Registered Employees List in Excel, Click the “Export” Button
58. Excel Document of all Registered Gaming Employees
59. Helpful Hints on Terminations Running Term Reports on the system serves as an audit tool to ensure all of your terminations were submitted (suggest doing this quarterly; no need to send these in to GCB)
Running Registered Employees list allows you to “clean up” your list and remove any employees who have left your location (suggest doing this periodically; no need to send to GCB)
60. Let’s Switch Gears…
61. Applicant Screens: https://gcbger.nv.gov/regApp Navigating through the application
Buttons on each page
Save feature
Ability to print a copy of their application (not to be provided to HR – for the applicant’s records only)
62. Applicant Screens: Personal Information – for a new applicant
63. Applicant Screens: Contact Information
64. Applicant Screens: Work History
65. Applicant Screens: Arrest History
66. Arrest History: “Yes” Answer
67. Applicant Screens: Child Support (verbiage revised 12/2010)
68. Applicant Screens: Questionnaire
69. Questionnaire (cont.) - Applicants must use scroll bar to see these
70. Applicant Screens: Release
71. Applicant Screens: Last Step
72. Complete and Submit to HR
73. When Applicant Clicks “Submit”
74. When Applicant Clicks “Logout”
75. Help Files – on every page!
76. Existing Applicant – Choose Active Locations *VERY IMPORTANT*
77. For an Existing Applicant – Prepopulated Information
78. View Existing AKA Names and Body Marks
79. Work History page – Existing Applicant
80. Arrest History – Existing Applicant As of 12/9/09, no longer required to list ANY arrest history.
81. Online Payment is Here! Online payment launched June 17, 2011
Applicants can now pay online using a debit/credit card
The option still exists to pay manually
Fee for online payments will be $77.50 for a new registration or renewal ($75 registration fee + $2.50 convenience fee = $77.50)
We now charge $5 per change of location (both online and manual)
82. Online payment details We will accept credit or debit cards; Visa, Master Card, American Express, and Discover
Convenience (processing) fee of $2.50 is to cover payment vendor’s charge to the Board (does not apply to manual payments, which will still be $75)
Change of locations will cost $5.00 flat with no convenience fee (online or manual payment will be the same charge)
We will continue to accept money orders, cashier’s checks, vouchers, licensee checks
83. Finally paperless! If applicant pays online, nothing needs to be mailed to GCB
HR enters fingerprint information into the system and retains the fingerprint receipt in your files
If applicant pays manually, mail payment and transaction receipt to GCB within 5 days
84. Online Payment Option Applicant has the option at the end of online application to pay online or not pay online (pay manually)
HR will see in Applicant Management whether the applicant has paid online or not
For new applications and renewals, HR will enter fingerprint information into the system and retain the fingerprint receipt in the employee’s file
85. Online Payment Screens – end of application
86. Message to click the “Pay Online” button
87. Click the “Pay Online” button to continue
88. Click to agree to payment policy
89. If payment policy is declined
90. Click “Accept” to agree to payment policy and move forward with online payment
91. Enter credit card info and click “Continue”
92. Click “Submit” to finalize payment or “Edit” to make changes to payment info
93. Successful payment message
94. Transaction receipt e-mailed to applicant
95. Go into Applicant Management to Submit
96. Header shows applicant paid online
97. Enter Fingerprint Info & Click Submit
98. Fingerprint Receipt document
99. Transaction Receipt confirms Submission
100. Online Payment Reminders If applicant paid online, entirely paperless process!
Nothing to mail to GCB
HR retains GCB fingerprint receipt in employee’s file
101. When do I have to mail paperwork to GCB? When applicant completes paper application/change of location
When applicant chooses not to pay online and pays via money order, cashier’s check, or voucher
When applicant submits two fingerprint cards with application rather than fingerprint receipt (this option does not exist in Clark County)
102. Group Codes New group codes will give multiple property users the option to register an applicant to more than one location at a time
This is only for applicants that WILL work at more than one property
There will not be an additional $5 fee for additional locations contained within a group code
Speak to Rebecca Garcia if you need a group code established for your company
103. Questions?
104. Thank you!
