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Proposal Training. Proposal Basics, Tips & Tricks June 29, 2009. Proposal Basics. Proposal Types. New Renewal Continuation Revision Resubmission Preliminary. Common Pre-Award Terms. Facilities & Administrative Costs (F&A) Indirect Costs (IDC) Direct Costs Request for Proposal (RFP)

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proposal training

Proposal Training

Proposal Basics, Tips & Tricks

June 29, 2009

proposal types
Proposal Types
  • New
  • Renewal
  • Continuation
  • Revision
  • Resubmission
  • Preliminary
common pre award terms
Common Pre-Award Terms
  • Facilities & Administrative Costs (F&A)
  • Indirect Costs (IDC)
  • Direct Costs
  • Request for Proposal (RFP)
  • Program Announcement (PA)
  • Solicitation
required internal documents
Required Internal Documents
  • Proposal Submission Form (PSF)
    • Sponsor vs. Prime Sponsor
    • Notice of Opportunity
    • Funding Opportunity Number
    • Credit Split
    • Yes/No Questions
    • Special Review
    • Others Tab
required internal documents6
Required Internal Documents
  • PSF
  • Academic Approvals
  • Coeus budget pages
  • Form 32 (if applicable)
  • Authorization from subcontractors (if applicable)
  • Final technical documents submitted to sponsor
special items of interest
Special Items of Interest
  • Non-faculty PI
  • Cost Share Commitments
  • Subcontractors and/or Consultants
  • International Sponsors
  • Foreign Travel
  • Conflict of Interest
  • Subcontracting Plans
  • F&A waivers
  • Proposal Notifications
person months
Person Months

How do you calculate person months?

Conversion of percentage of effort to person months is straight-forward. To calculate person months, multiply the percentage of your effort associated with the project times the number of months of your appointment. For example:

25% of a 9 month academic year appointment equals 2.25 (AY) person months (9 x .25= 2.25)

10% of a 12 month calendar appointment equals 1.2 (CY) person months (12 x .10 = 1.2)

35% of a 3 month summer term appointment equals 1.05 (SM) person months (3 x .35= 1.05)

Another example:

  • If the regular pay schedule of an institution is a 9 month academic year and the PI will devote 9 months at 30% time/effort and 3 months summer term at 30% time/effort to the project, then 2.7 academic months and .9 summer months should be listed in the academic and summer term blocks of the application (9 x 30% = 2.7 person months; 3 x 30%= .9)
grad fee remits insurance
Grad Fee Remits & Insurance
  • Where to place costs within sponsor budget
  • Fee remissions are NOT the equivalent of tuition
  • Remits & Insurance for partial grad effort
fastlane tips tricks
FastLane Tips & Tricks
  • Proposal ID & PIN
  • Releasing to SRO
  • Budgeting correctly within Fastlane
  • Adding Co-PIs
  • Adding Senior Personnel
  • Biosketch
  • Current & Pending
  • NSF person month rule
getting started
Getting Started
  • www.grants.gov
  • Finding the Adobe package
  • Version Control
  • Downloading an expired package
  • Completing the Adobe package
  • University Information: http://www.purdue.edu/sps/proposals/universityinfo.html
grants gov tips tricks
Grants.gov Tips & Tricks
  • Correct version of Adobe
  • Attachments – pdf unless otherwise stated in the guidelines
  • Naming convention of attachments
  • Save often
  • Deciding which budget to use (NIH only)
  • Emailing to Pre-Award
top 5 errors grants gov
Top 5 Errors – Grants.gov
  • Missing Attachments/Attachments not in correct format.
  • Invalid/Inconsistent/Missing Data
  • Application business requirements not met
  • Budget miscalculations
  • e-RA Commons user profile errors
additional tips tricks
Additional Tips & Tricks
  • Coeus Tips & Tricks: http://www.purdue.edu/coeus/guide/modules/propdev/tips/
  • coeushelp@purdue.edu
  • Proposal Types: http://www.purdue.edu/coeus/guide/modules/propdev/coredata/main/proposaltypes.html
  • Utilize your Pre-Award staff. We are here to support YOU!