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Team Presentations Presented by: Name
Advantages of Team Presentations • Audience is less “bored” • Individuals present their own work • Members are more creative • Clients get a feel for presenters’ skills
Disadvantages of Team Presentations • May invite potential conflicts • Incur costs of removing members from daily jobs
Choosing a Leader • It’s important to choose an effective leader • Should be well-liked • Should lead, not delegate • Has vision for the project and is committed to executing the game plan • Is able to resolve conflicts andbuild team unity
Choose Team Members • Know the audience • Use complementary strengths • Use input from the team • Keep the team small
Early Responsibilities • Agree on the purpose • Develop a schedule for completing assigned work and practicing • Create a master slide to ensure consistency
Plan the Delivery • Various delivery styles • Introduction and conclusion • You need a strong presenter to build rapport • Team members should be introduced to build rapport • Practice effective transitions between speakers
Answering Questions • Who will handle questions? • Anticipate the unexpected • Help out • Should you correct a team member who is wrong?
Team Members’ Responsibilities • Focus on the presenter two-thirds of the time • Monitor the audience for feedback • Sit around a table ifpossible
Debriefing the Presentation • Did we achieve our goal? • Did we get the reaction we wanted? • How do we do better next time?
Winning the Game • Select an effective leader and talented team • Agree on the purpose and develop a game plan • Deliver and field questions as a unit • Debrief to capture experiences and improve
Deciding on a Leader • Should be well-liked • Leads, doesn’t delegate • Only maps out the presentation • Helps resolve conflicts
Rounding Out the Roster • Know the audience • Use complementary strengths • Use input from the team • KEEP IT SMALL!
Early Responsibilities • Agree on a schedule • Agree on a purpose • Agree on a master slide
Planning the Introduction • Follow individual presentation rules • Introduce each team member
Planning the Transitions and Conclusion • Use names • Pick up the slack for the each other • Let the introducer be the concluder
Practice, Practice, Practice! • Deciding on the appropriate number of practices • Assemble a review team • Scheduling the final practice
Sideline Behavior • Monitor the audience • Focus on the presenter two-thirds of the time • Sit around the table
Answering Questions • Answer questions only about your material • Evaluate incorrect statements • Help out
Debriefing • Focus on solutions, not problems • “Did we achieve our goal?” • “How can we do it better next time?”