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Shipping Bill Demo Role of Unit Maker/CHA user Preparation of a Shipping Bill Submission of Shipping Bill to Unit Approver Printing of Physical Copy of Shipping Bill Printing of Physical Copy of GR Form 2. Role of Unit Approver Verification of Shipping Bill

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Presentation Transcript
shipping bill demo
Shipping Bill Demo
  • Role of Unit Maker/CHA user
      • Preparation of a Shipping Bill
      • Submission of Shipping Bill to Unit Approver
      • Printing of Physical Copy of Shipping Bill
      • Printing of Physical Copy of GR Form

2. Role of Unit Approver

      • Verification of Shipping Bill
      • Submission of Shipping Bill to customs
      • Shipment Success
      • Payment of Shipping Bill
      • Handling Query raised by DC Customs

3. Role of DC Customs Officials

      • Assessment of Shipping Bill
slide2

Preparation of Shipping Bill

by Unit Maker/CHA user

slide3

Click on “Search Picker” to search for the Customs House Code

Click on “Shipping Bill Form”

Select Type of Exporter from drop down

User has to fill Consignee Details

Preparation of Shipping Bill by Unit Maker/CHA

slide4

Continuation of

‘General Details ‘Tab

Tick if no Foreign Exchange involved

Click on Save after entering the details

Preparation of Shipping Bill by Unit Maker/CHA

slide5

On saving the Shipping Bill, a Unique Request id is generated

The shipment details are to be entered in this tab

Mode of transport has to be selected

Preparation of Shipping Bill by Unit Maker/CHA

slide6

If Mode of Transport is Air, Airway Bill details to be entered

Click on Save button after entering the details

Preparation of Shipping Bill by Unit Maker/CHA

slide7

If Mode of Transport is Sea/Land. enter Bill of Lading Details

Preparation of Shipping Bill by Unit Maker/CHA

slide8

The Invoice Details have to be entered in this section

Click on ‘Add’ button to add Invoice details

To adjust the net realizable value

If ‘No’ , Buyer details has to be entered. Else, the buyer details will be auto populated

Preparation of Shipping Bill by Unit Maker/CHA

slide9

Continuation of

‘ Invoice Details’ Tab

The Applicable Charges details have to be entered

The Charges can be specified either in terms of rates (%) or Amounts.

On selection of Currency, Exchange rates shall be auto

populated

Click on Save after entering the details

Preparation of Shipping Bill by Unit Maker/CHA

slide10

Continuation of

‘ Invoice Details’ Tab

The Invoice which is saved will be displayed here.

By Clicking on Delete button the selected invoice can be deleted

Multiple Invoices can be added by clicking on ‘Add’ button

Preparation of Shipping Bill by Unit Maker/CHA

slide11

The item details corresponding to the invoice can also be uploaded from excel sheet . The format in which the excel sheet to be prepared is provided in the website

After adding Invoice, click here for uploading the file containing the item details

The user may also upload the invoice / packing list in excel format from here

Preparation of Shipping Bill by Unit Maker/CHA

slide12

The Item Details have to be added in this section

The list of invoices (added through ‘Invoice Details’ tab) is displayed here. The user has to select the invoice to add items in it

The user has to select an Invoice by ticking here

Multiple Items can be added by clicking on ‘Add’ button

Preparation of Shipping Bill by Unit Maker/CHA

slide13

Continuation of

‘Item Details ‘ Tab

The user can search for RITC/ITCHS code by clicking here

As a user clicks on the search icon besides RITC/ITCHS Code field, the search section opens

Preparation of Shipping Bill by Unit Maker/CHA

slide14

User has to enter the first 4 digits of a RITC No. & click here to search for the RITC No

As User clicks on search button, all item codes starting with those 4 digits are displayed here

User can select a RITC No. by clicking here

The user can close the Search Section by clicking here

User can view the description of any item code & then select appropriate RITC No.

slide15

Continuation of

‘Item Details ‘ Tab

Select if applicable

Tick if applicable

Multiple CESS details can be added by using ‘Add’ button

Click on Save

Tick if applicable

Multiple Job Work Details can be added by using Add button

Click on Save

Preparation of Shipping Bill by Unit Maker/CHA

slide16

Tick if applicable

Continuation of

‘Item Details ‘ Tab

Multiple License details can be added by using Add button

Click on Save

Tick if applicable

Tick if applicable

Click on Save

Preparation of Shipping Bill by Unit Maker/CHA

slide17

Continuation of

‘Item Details ‘ Tab

The Item which is saved will be displayed here.

Multiple Items can be added by clicking on ‘Add’ button

By Clicking on Delete button the selected item can be deleted

.

Preparation of Shipping Bill by Unit Maker/CHA

slide18

The Item which are added will be displayed here.

The Item which is saved will be displayed here.

Preparation of Shipping Bill by Unit Maker/CHA

slide19

The Item which is saved will be displayed here.

If there are many items in a shipping Bill, user can choose to consolidate items based on RITC No & Unit of Measurement for the purpose of printing the Shipping Bill. This facility has been provided so that the shipping bill print out can be generated in lesser no. of pages.

The user can consolidate items by clicking on Consolidate Items checkbox

Preparation of Shipping Bill by Unit Maker/CHA

slide20

The user will have to enter the Item Description for consolidated Item which will be printed on Shipping Bill

After entering the Item Description click on save button

If user ticks as “Consolidate”, Based on RITC & Unit Of Measurement, the Items will be consolidated by the system & displayed in this page

Preparation of Shipping Bill by Unit Maker/CHA

slide21

After saving the details click on proceed button to go to confirmation screen

Preparation of Shipping Bill by Unit Maker/CHA

slide23

After preparing the Shipping Bill & checking the calculations, the Unit Maker /CHA user may submit the Shipping Bill to Unit Approver

click here to submit the Shipping Bill to Unit Approver

Submission of Shipping Bill by Unit Maker/CHA to Unit Approver

slide24

After clicking on ‘Submit’ button, Confirmation screen appears

Submission of Shipping Bill by Unit Maker/CHA to Unit Approver

slide25

Continuation of Confirmation screen

The contents of the entire Shipping Bill is displayed to help the user to confirm submission

User can click on Back button if he wants to change the item description

Click here to submit the Shipping Bill to ‘Unit Approver User’

Submission of Shipping Bill by Unit Maker/CHA to Unit Approver

slide26

If Unit Maker/CHA User prepares a Shipping Bill but does not submit, the Shipping Bill will remain in his Inbox

User can click on Request Id to view contents of Shipping Bill

Submission of Shipping Bill by Unit Maker/CHA to Unit Approver

slide28

This is Unit Approvers Inbox

Click here to open the request

As a Unit Maker or CHA user submits the Shipping Bill, it comes to Unit Approver’s Inbox

Submission of Shipping Bill by Unit Approver to Customs

slide29

This is Unit Approvers Inbox

Click here to open the request

As a Unit Maker or CHA user submits the Shipping Bill, it comes to Unit Approver’s Inbox

Submission of Shipping Bill by Unit Approver to Customs

slide30

Unit Approver can view and edit the entire Shipping Bill

Submission of Shipping Bill by Unit Approver to Customs

slide31

Continuation of

‘General Details’ Tab

Unit Approver may

1. Cancel the Shipping Bill or

2. Send back the Shipping Bill to user who has prepared it or

3. Submit the Shipping Bill to DC Customs

These are the Action options available to Unit Approver

After selecting “Request Status”, click on Submit

Submission of Shipping Bill by Unit Approver to Customs

slide32

After clicking on Submit button, Confirmation Screen appears

Click here to submit the Shipping Bill to DC Customs

Submission of Shipping Bill by Unit Approver to Customs

slide37

To print , search for the Shipping Bill through ’Search Request’ link & Open the Shipping Bill by clicking on Request id

Upon successful submission of a form by the Unit Approver for the first time, a Shipping bill No. & Date is generated.

Print of Shipping Bill can be obtained by Unit maker or CHA user or Unit Approver

Printing of Shipping Bill

slide38

Click here to print the Shipping Bill

Printing of Shipping Bill

slide39

Select ‘1’ to print Trial Copy

Select ‘3’ to print 3 copies

Select ‘5’ to print 5 copies

for submission to DC Customs

Printing of Shipping Bill

slide40

This is the original copy of the Shipping Bill for submission to customs.

The duplicate, triplicate copies are also generated in this same page. User can view the same by scrolling

This is SB No. generated by the system after submission of Shipping Bill to Customs

Printing of Shipping Bill

slide42

To print , search for the Shipping Bill through ’Search Request’ link & Open the Shipping Bill by clicking on Request id

Print of GR Form can be obtained by Unit maker or CHA user or Unit Approver

Printing of GR Form

slide44

This is the original copy of the GR Form for submission to customs.

This is the original copy of the GR Form for submission to customs.

slide45

Assessmentof Shipping Billby DC Customs

  • As Unit Approver submits the Shipping Bill online, DC Customs will be able to view it
  • The DC Customs officials shall assess the Shipping Billonly after receipt of the physical copies of the Shipping Bill(print obtained from SEZ Online System) along with the supporting documents
  • Assessing Officer will assess & update the status of Shipping Billin SEZ Online System & also affix his signature & stamp on physical copies of the Shipping Bill.
  • Let Export would be granted by either the Customs Assessor or the Authorized Officer
slide46

Shipment Success

  • As DC Customs grants ‘Let Export’, the Shipping bill will come back to the inbox of the Unit Approver in SEZ Online system
  • The unit Approver has to enter the EGM Details of the export & update the status of the Shipping Bill as “Shipment Success” and submit the request
  • The Shipping Bill then, moves to DC Customs for issuance of Proof of Export.
slide47

This is Unit Approvers Inbox

Click here to open the request

The status of the request will be ‘Let Export’

Shipment Success

slide48

Enter mandatory EGM Details

After entering mandatory EGM Details click on save button to save the details

Shipment Success

slide50

Handling Query raised by DC Customs

  • If the Customs Assessing Officer finds a discrepancy or needs a clarification with respect to the Shipping Bill, he may raise a ‘Query’
  • If Customs Assessing Officer raises a query, the Shipping Bill will go back to Unit Approver
  • The Unit Approver can view the Shipping Bill from his Inbox & reply to the ‘Query’. The unit will also be able to edit the Shipping Bill

1.Submit

Unit Approver

Customs Assessor

2.Raise Query

3.Query Response

slide51

This is Unit Approvers Inbox

The status of the request will be ‘Raise Query’

Click here to open the request

If DC Customs raises a query, the request will come to unit Approver’s Inbox

  • Handling Query raised by DC Customs
slide52

This is the Remarks entered by the DC Customs giving details of the Query

After opening the request, Click here (Remarks history Link) to view the Query raised by the Customs Official

  • Handling Query raised by DC Customs
slide53

Unit Approver may

  • Forward the Query to user who had prepared the Shipping Bill or
  • Reply to the Query himself
  • Handling Query raised by DC Customs
slide54

If Unit approver selects ‘Request Status’ as ‘Query Response’, External Remarks column is displayed

After entering External Remarks, as user clicks on submit , the Shipping Bill goes back to DC Customs

The Unit approver can reply to the Query by entering remarks in ‘External Remarks’ Column. The details entered here can be viewed by Customs Assessor

  • Handling Query raised by DC Customs