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Idaho State Controller’s Office Division of Statewide Payroll. Build on the Foundation. IPOPS Electronic Pay Stubs Downloadable W2’s Travel Express P-Card. What is I-Time. A web-based employee self-service time entry application created in house. Background. Paper Time Sheets

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idaho state controller s office division of statewide payroll
Idaho State Controller’s Office

Division of Statewide Payroll

build on the foundation
Build on the Foundation
  • IPOPS
  • Electronic Pay Stubs
  • Downloadable W2’s
  • Travel Express
  • P-Card
what is i time
What is I-Time

A web-based employee self-service time entry application created in house

background
Background
  • Paper Time Sheets
  • PC-Time Entry
  • Time and Attendance (MSaccess)
  • Own applications
why i time
Why I-Time

Current T&A Concerns =

  • Windows based system – maintenance
  • Labor intensive, time-consuming, and subject to human error
  • No administrative reporting
employee self service
Employee Self-Service
  • Your employees are taking care of the Customers.
  • Who is taking care of your employees?
benefits
Benefits
  • Paper reduction
  • Paperwork transfer
  • Improved data quality
  • Fewer inquiries to HR
  • Fewer pay check corrections
  • Eliminates duplicate data entry
  • Electronic notification of tasks
center for digital government
Center for Digital Government

43% Year to Year increase in use of government online in USA

Taylor Nelson study

apa survey
APA Survey

Top payroll-related functions currently performed on the internet that offer the greatest benefit.

74% = collecting employee hours and earnings for payroll processing

apa survey10
APA Survey

Top Causes of Payroll Errors:

78% - late or missing time sheets

71% - input errors

i time objectives
I-Time Objectives
  • Simplicity
  • Intuitive
  • Flexible
how it works
How it works

Employee’s enter their time through the web on an electronic time sheet. That time sheet is internally routed to a supervisor for approval and then to a central payroll office for processing.

After it is approved

it will be uploaded by DSP.

log on
Log On
  • Enter through Application Menu page
  • Employees familiarity of going here because of electronic pay stubs
employee types
Employee Types
  • Three-part system
    • Employee
    • Supervisor (with optional multiple layers)
    • CPO (Central Payroll Office)
  • Time Entry Tech (TET)
    • Backup, no computer/internet access, do not want employees to enter on internet.
time entry locations tels
Time Entry Locations (TELS)

Each agency has a group of employees that report to a supervisor in some fashion.

In turn, this supervisor reports to the next level of management up the chain until you get to the agency head.

slide16

TEL = Administration

SUP = Nadine Weddle

UPLINK = ADMIN

EE =

Valentin Rodriguez

Angela Kiester

Nadine Weddle

Cara Emigh

Betty Bottoms (1225)

TEL = ADMIN SUPRT

SUP = Valentin Rodriguez

UPLINK = ADMIN

TEL = TRAINING

SUP = Betty Bottoms

UPLINK = ADMIN

TEL = IT SUPPORT

SUP = Cara Emigh

UPLINK = ADMIN

TEL = HR

SUP = Angela Kiester

UPLINK = ADMIN

TEL = Halftime

SUP = Melody Rose

Uplink = ADMIN

2nd Route = Angela Kiester

TEL = Natural Resources & Trans

SUP = Vicki Tokita

UPLINK= HR

TEL = Health & Public Safety

SUP = L.Arthur-Stinnette

UPLINK= HR

TEL = Business Admin & ED

SUP = Betty Boop

UPLINK= HR

TEL = Compensation

SUP = Melody Rose

UPLINK= HR

TEL = Customer Service

SUP = Dan Claar

UPLINK= HR

phase 1
Phase 1
  • Employee Self-Service Time Entry
  • Leave Balances
  • Display Holiday
  • Cost Accounting
  • Work Flow approval
  • Reports/Queries
slide19

Employee

Supervisor

CPO

leave balances
Leave Balances
  • Current leave balances as of mm/dd/yyyy
bwoolf@sco state id us

bwoolf@sco.state.id.us

Brandon Woolf

State Controller’s Office

208.334.2394