Idaho state controller s office division of statewide payroll
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Idaho State Controller’s Office Division of Statewide Payroll. Build on the Foundation. IPOPS Electronic Pay Stubs Downloadable W2’s Travel Express P-Card. What is I-Time. A web-based employee self-service time entry application created in house. Background. Paper Time Sheets

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Idaho state controller s office division of statewide payroll l.jpg

Idaho State Controller’s Office

Division of Statewide Payroll


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Build on the Foundation

  • IPOPS

  • Electronic Pay Stubs

  • Downloadable W2’s

  • Travel Express

  • P-Card


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What is I-Time

A web-based employee self-service time entry application created in house


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Background

  • Paper Time Sheets

  • PC-Time Entry

  • Time and Attendance (MSaccess)

  • Own applications


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Why I-Time

Current T&A Concerns =

  • Windows based system – maintenance

  • Labor intensive, time-consuming, and subject to human error

  • No administrative reporting


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Employee Self-Service

  • Your employees are taking care of the Customers.

  • Who is taking care of your employees?


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Benefits

  • Paper reduction

  • Paperwork transfer

  • Improved data quality

  • Fewer inquiries to HR

  • Fewer pay check corrections

  • Eliminates duplicate data entry

  • Electronic notification of tasks


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Center for Digital Government

43% Year to Year increase in use of government online in USA

Taylor Nelson study


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APA Survey

Top payroll-related functions currently performed on the internet that offer the greatest benefit.

74% = collecting employee hours and earnings for payroll processing


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APA Survey

Top Causes of Payroll Errors:

78% - late or missing time sheets

71% - input errors


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I-Time Objectives

  • Simplicity

  • Intuitive

  • Flexible


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How it works

Employee’s enter their time through the web on an electronic time sheet. That time sheet is internally routed to a supervisor for approval and then to a central payroll office for processing.

After it is approved

it will be uploaded by DSP.


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Log On

  • Enter through Application Menu page

  • Employees familiarity of going here because of electronic pay stubs


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Employee Types

  • Three-part system

    • Employee

    • Supervisor (with optional multiple layers)

    • CPO (Central Payroll Office)

  • Time Entry Tech (TET)

    • Backup, no computer/internet access, do not want employees to enter on internet.


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Time Entry Locations (TELS)

Each agency has a group of employees that report to a supervisor in some fashion.

In turn, this supervisor reports to the next level of management up the chain until you get to the agency head.


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TEL = Administration

SUP = Nadine Weddle

UPLINK = ADMIN

EE =

Valentin Rodriguez

Angela Kiester

Nadine Weddle

Cara Emigh

Betty Bottoms (1225)

TEL = ADMIN SUPRT

SUP = Valentin Rodriguez

UPLINK = ADMIN

TEL = TRAINING

SUP = Betty Bottoms

UPLINK = ADMIN

TEL = IT SUPPORT

SUP = Cara Emigh

UPLINK = ADMIN

TEL = HR

SUP = Angela Kiester

UPLINK = ADMIN

TEL = Halftime

SUP = Melody Rose

Uplink = ADMIN

2nd Route = Angela Kiester

TEL = Natural Resources & Trans

SUP = Vicki Tokita

UPLINK= HR

TEL = Health & Public Safety

SUP = L.Arthur-Stinnette

UPLINK= HR

TEL = Business Admin & ED

SUP = Betty Boop

UPLINK= HR

TEL = Compensation

SUP = Melody Rose

UPLINK= HR

TEL = Customer Service

SUP = Dan Claar

UPLINK= HR


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Phase 1

  • Employee Self-Service Time Entry

  • Leave Balances

  • Display Holiday

  • Cost Accounting

  • Work Flow approval

  • Reports/Queries


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Employee

Supervisor

CPO



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Leave Balances

  • Current leave balances as of mm/dd/yyyy








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bwoolf@sco.state.id.us

Brandon Woolf

State Controller’s Office

208.334.2394