Management Information System (MIS)

1. Management Information System Of Nippolac Company Nilmini Rajapaksha Yapa (Graduate Student) Management Information System (MIS) National Institute of Business Management (NIBM)

2. OVERVIEW 1. An Introduction to the company 2. Current system or systems 3. What was there earlier approach to do daily operation 4. Areas which are supported by the current system 5. Benefits of the system to each department 6. disadvantages of the system 2

3. Introduction to the company 3

4. Name - Nippon Paint Lanka. Industry - ➢ The Nippolac Group of companies was established in 1979. ➢ Established in Tokyo ➢ Today, Nippon Paint is the largest paint manufacturer in Asia 4

5. VISION To be dominant market leader in the paint and coatings industry. MISSION We provide innovative, superior quality and environmental-friendly products with constant standards, giving the highest value to our customers while satisfying our employees, shareholders and other stake holders in a socially acceptable manner. 5

6. Products : ➢ Nippon Decorative Paints ➢ Nippon Automotive Paints ➢ Nippolac Paints 6

7. Services : ➢ Decorative ➢ Wood Care 7

8. Who are the Major Customers? 8

9. Current system or systems

10. System Name HRM – hSenid system 10

11. From which company did you buy system? hSenid business solutions company 11

12. Implementation ➢ in millions ➢ It was implemented before 6 years 12

13. Basic introduction on system ➢ Human Resource Management (HRM) is the term used to describe formal systems devised for the management of people within an organization. 13

14. What was their earlier approach to do the daily operations?

15. Examples: ➢ Employee personal details ➢ Employee Attendance ➢ Complains ➢ Minutes 15

16. Productivity Issues: Some easy HR related tasks, such as organizing training programs, requesting for a leave or time-off and more can take a lot of time when they are done manually. ➢ 16

17. Affecting the Quality of Work ➢ In an expanding organization, when an HR department uses manual system it is likely that they suffer more with growing staff members and maintaining employee records. 17

18. Fraudulent Activities ➢ Immoral employees also cost you more through fraudulent activities and manual HR processes unintentionally make it easier for frauds to be carried out. 18

19. Errors in Payroll ➢ Due to these issues felt that it is really hard to maintain and they needed some easy way to do this works. ➢ Then they began to use IT systems for their works. 19

20. How the hSenid system helps Nippolac ?

21. ▸ Payroll ▸ Time & attendance ▸ Absence management ▸ Organizational structure ▸ Manpower planning ▸ Recruitment ▸ Talent management ▸ Grievance handling ▸ Employee life cycle ▸ Mail client ▸ Training & development 21

22. Payroll ➢ An automated payroll system helps the management of the payroll process of Nippolac Company in a more effective manner. 22

23. Time & Attendance ➢ Punch card system ➢ The time and attendance system is a power solution which facilities tracking, reporting and managing attendance of staff around the clock. 23

24. Recruitment ➢ Deploying a well-organized system helps to assess suitable candidates reducing unnecessary time, cost, effort and replicating processes. The hSenid recruitment module is an excellent answer to this need. 24

25. Absence Management ➢ An automated absence management system is very helpful both the employee and the employer. once an employee submits a leave application it will go through an approval workflow before he/she is granted the leave. 25

26. Talent Management Talent assessment contains several stages Attracting Talented people Hiring them Selecting the talent Competency mapping Training and development Retention Promotion Performance appraisal Career planning and succession planning • • • • • • • • • • 26

27. Employee Life Cycle promotions • changing designations • transfers • salary increments • rewarding • 27

28. Disciplinary Management ➢ In here employee name, date, nature of the mistake, monetary damage occurred are recorded. 28

29. Benefits of the hSenid system to HR department

30. ➢ Saves Time & Money ➢ Helps them make better decisions ➢ Reduce Errors ➢ Protect Data from theft or physical damages ➢ Automated reminders 30

31. Disadvantages of MIS in industry

32. MIS converts data from internal & external sources into information. Helps to make effective decisions for ➢ Planning ➢ Directing ➢ Forecasting ➢ Coordinating ➢ Controlling 32

33. ➢ Unemployment ➢ Privacy ➢ Lack of job security Disadvantages ➢ Dominant culture ➢ Expensive ➢ Maintenance ➢ Ineffective 33

34. Disadvantages of HRIS in an Industry ➢ Human resources management systems offer efficient digital management of your employee data. 34

35. ➢ Lack of Security ➢ Cost of Setup, Installation & Training ➢ Loss of Subjectivity ➢ Difficulty of Analysis 35

36. Other Disadvantages ➢ Human error during information input. ➢ Malfunctions or insufficient applications to support your human resources needs. ➢ Finding a qualified Specialist with human resources functions area knowledge is difficult. ➢ Specialized knowledge ➢ Data entry errors. 36

37. Conclusion ➢ A Human resources information system refers to the system & processes at the intersection between human resource management & information technology. ➢ hSenid HR system play an important part in Nippolac company’s HR function. hSenid works as a key part of the organization and it provide important information on HR needs and capabilities. 37

38. Any questions? 38

39. THANK THANK YOU YOU! ! 39