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Establishing Effective Committees & Communication. Building Blocks of Committees. Designated members Committee charter Agenda Team building/development Resources . NH Staffing Toolkit July 2010. Member Selection. 50% administration / 50% direct care staff

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Presentation Transcript
building blocks of committees
Building Blocks of Committees
  • Designated members
  • Committee charter
  • Agenda
  • Team building/development
  • Resources

NH Staffing Toolkit July 2010

member selection
Member Selection
  • 50% administration / 50% direct care staff
  • How do you select a high performing team?
    • Volunteers?
    • Speak up or silent?
    • From every area with inpatients?
    • By licensure?
  • Ensure representative sample!
structure adopt committee charter
Structure: Adopt Committee Charter
  • Committee name
    • Nursing Staffing Committee
  • Committee membership
    • 50/50
  • Objectives, Tasks and Accountabilities
    • Charter
  • Schedule of meetings
    • At least annually
  • Record keeping / minutes / decisions made
  • Attendance & participation expectations
  • Expected outcomes & timeline
the accountability agenda
The “Accountability Agenda”
  • Right people at right time
  • Know topics in advance
  • Know when agenda will get to each member
  • Everyone gets a chance to be heard
  • Actions & Accountabilities…Who Does What by When
nurse staffing committee agenda
Nurse Staffing Committee Agenda

Date & Time: 11/7/08 9-10:30 AM Place: Classroom 1

Attendees:

Objective of the Meeting: Develop a house-wide staffing plan

team building development
Team Building & Development
  • Forming, norming, storming, performing… mourning (adjourning)
  • Group norms
    • Ground rules
    • Decision-making standards
  • Cultural norms
team rules of the road
Team “Rules of the Road”…
  • Group Norms
    • Guide team member behavior
  • Ground Rules
    • Guidelines for participation
    • Goal: open, respectful dialogue
  • Decision-Making Standards
cultural norms
Cultural Norms
  • Shared leadership – participative decision making
  • Interest based decision making
  • Collaboration
  • Consensus building
participative leadership
Participative Leadership
  • Open form of management
  • Employees: strong decision-making role
  • Leaders seek strong collaborative relationships
interest based decision making principles assumptions
Interest-based Decision MakingPrinciples & Assumptions
  • Issues not personalities
  • Interests not positions
  • Create options to satisfy mutual and separate interests
  • Principled negotiation enhances relationships
  • Mutual gains are possible
  • Open discussion expands mutual interests/options
collaboration
Collaboration
  • A process of participation through which people, groups and organizations work together to achieve desired results.
  • Team members:
    • Contribute
    • Take Responsibility
    • Value Other’s Viewpoints
consensus building
Consensus Building
  • Everyone plays a role in group decision making
  • Compromise may be needed
  • Merriam-Webster dictionary definition:
    • a : general agreement
    • b : the judgment arrived at by most or all of those concerned
    • group solidarity in sentiment and belief
defining resources needed to support group work
Defining resources needed to support group work
  • Administrative support

* Meeting planning & communication

* Document development

* Minutes & Action Plans

support resources continued
Support resources continued…
  • Accessibility to needed data & reports

* Data driven/evidence based decision-making

* Using data to evaluate staffing effectiveness

  • Communication support