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Doctoral training programme Preparing Conference Presentations Ann Jones, Stephen Potter & Trevor Collins Session overview Conference introductions Breaking the fear barrier Content planning Content tips and tricks Slide guidelines PowerPoint tips Summary and close

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doctoral training programme

Doctoral training programme

Preparing Conference Presentations

Ann Jones, Stephen Potter & Trevor Collins

session overview
Session overview
  • Conference introductions
  • Breaking the fear barrier
  • Content planning
    • Content tips and tricks
    • Slide guidelines
    • PowerPoint tips
  • Summary and close
conference introductions
Conference introductions
  • Task: Think of how you would introduce yourself to a someone at a conference
  • What are the important things to say?
    • Who is the audience?
    • What is your purpose?
  • Work out one or two sentences to introduce yourself professionally…
breaking the fear barrier
Breaking the fear barrier
  • Task: In small groups, discuss the two questions below and make a note of your answers. Elect a member to report back
    • What makes you nervous about giving a presentation?
    • How do you deal with your nerves?
  • Report back – using flip charts
  • Review and summary of exercise & handouts
content planning
Content planning
  • Content tips and tricks
  • Slide design guidelines
  • PowerPoint tips
content tips and tricks
Content tips and tricks
  • Audience and purpose
    • Who is the audience?
    • What do the audience want?
    • What do you want to achieve by giving this talk?
  • Story and narrative
    • What is the take home message (see title & abstract)
    • What is the plot structure (e.g. introduction, conflict, resolution and conclusion)
content tips and tricks7
Content tips and tricks
  • Hint: Externalising your ideas helps you and others discuss them
  • Methods: lists, concept maps, hierarchical trees, …
  • Recommendation: Critique the story before you write the narrative
slide guidelines
Slide guidelines
  • Society for Information Science and Technology
    • “Guide to Effective Illustration: Images for Presentation and Publication”
    • http://www.imaging.org/resources/vcguide/
slide guidelines9
Slide guidelines
  • Checklist for slide masters and overhead transparencies
    • Horizontal layout
    • Easy to read, bold font
    • 36 point type for titles, 30 point and 24 point for text
    • Maximum of 9 lines of type or equations
    • Maximum of 10 words per line
    • Colours selected for high contrast
slide guidelines10
Slide guidelines
  • Checklist for slide masters and overhead transparencies
    • Curves bold, encoded by line pattern or simple labels
    • No grid lines underlying curves
    • Clear labels on graph axes
    • Text and labels on A4 size sheet readable at 8 feet
    • 35 mm slides readable at arm’s length
    • Dots to identify bottom-left corner of right-side-up 35 mm slides
powerpoint tips
PowerPoint tips
  • Screen layout
    • Top: Menu and shortcuts
    • Left: Outline and slides
    • Middle: Focus content
    • Right: Actions
    • Bottom: Shortcuts and drawing
powerpoint tips12
PowerPoint tips
  • Views
    • Menu: View
      • Normal
      • Slide Sorter
      • Slide Show
      • Notes Page
powerpoint tips13
PowerPoint tips
  • PowerPoint slide show controls
    • Mouse click to go forward
    • Arrow keys for forward and backward navigation
    • ‘B’ for black screen and ‘W’ for white screen
    • ‘F5’ to start the slide show
    • Type number N and press ‘return’ will jump to slide N
    • ‘Esc’ to escape from the slide show
  • Computer controls
    • Alt&Tab (or Apple&Tab) to switch applications
powerpoint tips14
PowerPoint tips
  • Use format and style consistently
    • Formatting
      • Menu: Format
        • Slide Design
        • Slide Layout
powerpoint tips15
PowerPoint tips
  • Use format and style consistently
    • Styling
      • Menu: View - Master
        • Slide Master
        • Handout Master
        • Notes Master
summary
Summary
  • Conference introductions
  • Breaking the fear barrier
  • Content planning
    • Content tips & tricks
    • Slide guidelines
    • PowerPoint tips
next time
Next time
  • Practice presentations (19th May 2009)
    • 6 to 9 volunteer presenters
    • 9 minutes each (7 mins talk and 2 mins questions)
    • Scope
      • Introduce your topic, the key literature and your research question
  • Contact details
doctoral training workshop conference
Doctoral Training Workshop Conference
  • June 1st and 2nd
  • Opportunity to present in ‘sheltered’ conference setting
  • Can count as PhD probation presentation (or a practice towards it)
  • Suggested that presentations cover:
    • How you are developing a viable research topic for your thesis/dissertation (including brief reference to the literature)
    • What research method(s) you expect to use
    • What are the immediate challenges you are facing
  • Note circulated - let Steve know if you wish to present, slots you can make and if you want to attend the conference dinner
  • Abstracts submitted by May 26th
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