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Doctoral training programme

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  1. Doctoral training programme Preparing Conference Presentations Ann Jones, Stephen Potter & Trevor Collins

  2. Session overview • Conference introductions • Breaking the fear barrier • Content planning • Content tips and tricks • Slide guidelines • PowerPoint tips • Summary and close

  3. Conference introductions • Task: Think of how you would introduce yourself to a someone at a conference • What are the important things to say? • Who is the audience? • What is your purpose? • Work out one or two sentences to introduce yourself professionally…

  4. Breaking the fear barrier • Task: In small groups, discuss the two questions below and make a note of your answers. Elect a member to report back • What makes you nervous about giving a presentation? • How do you deal with your nerves? • Report back – using flip charts • Review and summary of exercise & handouts

  5. Content planning • Content tips and tricks • Slide design guidelines • PowerPoint tips

  6. Content tips and tricks • Audience and purpose • Who is the audience? • What do the audience want? • What do you want to achieve by giving this talk? • Story and narrative • What is the take home message (see title & abstract) • What is the plot structure (e.g. introduction, conflict, resolution and conclusion)

  7. Content tips and tricks • Hint: Externalising your ideas helps you and others discuss them • Methods: lists, concept maps, hierarchical trees, … • Recommendation: Critique the story before you write the narrative

  8. Slide guidelines • Society for Information Science and Technology • “Guide to Effective Illustration: Images for Presentation and Publication” • http://www.imaging.org/resources/vcguide/

  9. Slide guidelines • Checklist for slide masters and overhead transparencies • Horizontal layout • Easy to read, bold font • 36 point type for titles, 30 point and 24 point for text • Maximum of 9 lines of type or equations • Maximum of 10 words per line • Colours selected for high contrast

  10. Slide guidelines • Checklist for slide masters and overhead transparencies • Curves bold, encoded by line pattern or simple labels • No grid lines underlying curves • Clear labels on graph axes • Text and labels on A4 size sheet readable at 8 feet • 35 mm slides readable at arm’s length • Dots to identify bottom-left corner of right-side-up 35 mm slides

  11. PowerPoint tips • Screen layout • Top: Menu and shortcuts • Left: Outline and slides • Middle: Focus content • Right: Actions • Bottom: Shortcuts and drawing

  12. PowerPoint tips • Views • Menu: View • Normal • Slide Sorter • Slide Show • Notes Page

  13. PowerPoint tips • PowerPoint slide show controls • Mouse click to go forward • Arrow keys for forward and backward navigation • ‘B’ for black screen and ‘W’ for white screen • ‘F5’ to start the slide show • Type number N and press ‘return’ will jump to slide N • ‘Esc’ to escape from the slide show • Computer controls • Alt&Tab (or Apple&Tab) to switch applications

  14. PowerPoint tips • Use format and style consistently • Formatting • Menu: Format • Slide Design • Slide Layout

  15. PowerPoint tips • Use format and style consistently • Styling • Menu: View - Master • Slide Master • Handout Master • Notes Master

  16. Summary • Conference introductions • Breaking the fear barrier • Content planning • Content tips & tricks • Slide guidelines • PowerPoint tips

  17. Next time • Practice presentations (19th May 2009) • 6 to 9 volunteer presenters • 9 minutes each (7 mins talk and 2 mins questions) • Scope • Introduce your topic, the key literature and your research question • Contact details • Ann, Steve and Trevor (a.c.jones@open.ac.uk; s.potter@open.ac.uk; t.d.collins@open.ac.uk)

  18. Doctoral Training Workshop Conference • June 1st and 2nd • Opportunity to present in ‘sheltered’ conference setting • Can count as PhD probation presentation (or a practice towards it) • Suggested that presentations cover: • How you are developing a viable research topic for your thesis/dissertation (including brief reference to the literature) • What research method(s) you expect to use • What are the immediate challenges you are facing • Note circulated - let Steve know if you wish to present, slots you can make and if you want to attend the conference dinner • Abstracts submitted by May 26th