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Automating federal aid reimbursements for faster payouts

For transportation agencies managing federally funded projects, securing timely reimbursements from the Federal Highway Administration (FHWA) can be a challenge. By automating these processes, transportation agencies can eliminate unrecoverable reimbursements, improve financial accountability, and free up staff time for higher-value work. More importantly, they gain confidence that every eligible dollar will be reimbursed quickly and accurately.If your agency is ready to simplify obligation management and secure faster federal reimbursements, explore how Masterworksu2019 Federal Aid Reimbursement

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Automating federal aid reimbursements for faster payouts

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  1. Automating federal aid reimbursements for faster payouts For transportation agencies managing federally funded projects, securing timely reimbursements from the Federal Highway Administration (FHWA) can be a challenge. The obligation process is complex, and manual workflows often create delays, errors, and missed opportunities to recover funds. With projects that can span years and involve frequent changes to scope, ensuring accurate and complete reimbursements is critical to protecting agency budgets. Traditional approaches—relying on spreadsheets, paper workflows, and disconnected systems—make it difficult to reconcile obligations and verify reimbursements. Missing documentation or errors in reporting can result in unclaimed funds, leaving money on the table. To address this, agencies need a digital solution that automates obligations, integrates directly with FMIS, and accelerates billing and reimbursement cycles.

  2. How federal aid reimbursement software can help agencies accelerate payouts and eliminate unrecoverable funds ● Automate obligations: Eliminate manual processes by generating STIP and FAN requests, creating PS&E packages, and submitting them directly to FMIS. ● Accelerate reimbursements: Auto-generate and submit final bills of aid regardless of project changes, reducing turnaround times and ensuring maximum recovery. ● Track funding in real time: Monitor reimbursement status, obligations, and de-obligations with dashboards, reports, and alerts.

  3. ● Ensure compliance and transparency: Maintain audit trails, certificates of completion, and complete program histories to meet federal requirements. ● Analyze scenarios: Run what-if analyses on draft STIPs, compare funding allocations, and reconcile fiscal constraints to forecast with greater accuracy. ● Integrate seamlessly: Connect FMIS 5 with accounting systems, GIS maps, and other financial platforms to ensure data accuracy across the enterprise. By automating these processes, transportation agencies can eliminate unrecoverable reimbursements, improve financial accountability, and free up staff time for higher-value work. More importantly, they gain confidence that every eligible dollar will be reimbursed quickly and accurately. If your agency is ready to simplify obligation management and secure faster federal reimbursements, explore how Masterworks’ Federal Aid Reimbursement solution can help automate the process, improve compliance, and maximize funding recovery. To know more visit https://www.aurigo.com/products/federal-aid-reimbursement-fmis -integration/

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