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Download the Wyvern FM Fundraising Pack - PowerPoint PPT Presentation

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Download the Wyvern FM Fundraising Pack

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    Fundraising Pack 2008 Wyvern Fm Kids is an appeal run by GCap Charities Registered Charity Number 1091657

    Slide 2: Thanks for requesting this Wyvern Fm Kids fundraising pack! I really hope you can get involved in one of our regular fund-raising events or come up with an idea of your own. All ideas are good ideas when it comes to fundraising! Herefordshire and Worcestershire are very lucky. It's a great place to live it has some beautiful countryside and vibrant towns But I'm afraid it's not without it's share of people who need assistance in all sorts of ways. Wyvern FM Kids support projects, charities and community groups working with disadvantaged and isolated children and young people locally. Wyvern FM Kids aims to improve and develop young peoples potential by providing them with opportunities to engage in positive activities. The great thing with Wyvern Fm Kids is that all the money raised stays in our area - unlike some charities where the money goes into a national pot. This one's for your community! So good luck and together let's get going to help Thanks for your help!

    Whats in the Fundraising Pack? About us Fundraising Ideas Getting started Getting started (continued) Holding a collection Lotteries and raffles Top 10 Sponsorship Tips Gift Aid and Justgiving Gift Aid declaration form 10. Wyvern Fm Kids sponsor form Event Registration form Event Completion form Wyvern Fm Kids is an appeal run by GCap Charities Registered Charity Number 1091657 Wyvern Fm Kids is an appeal run by GCapCharities Registered Charity Number 1091657. About us Wyvern Fm Kids supports projects, charities and community groups working with disadvantaged and isolated children and young people in the local area. Wyvern Fm Kids aims to improve and develop children and young peoples potential by providing them with opportunities to engage in positive activities. The Wyvern Fm Kids Grant Panel is made up of members from across the community, who meet twice a year to consider applications and can award grants of up to 2,000. Wyvern Fm Kids is heavily reliant on the support of local people and businesses. Only with your help, can we continue to make a significant and constructive impact on the lives of young people in Herefordshire and Worcestershire. We hope you will find everything you need in this pack to help you hold a successful, fun and rewarding fundraising event for Wyvern Fm Kids! Wyvern Fm Kids, First Floor, Kirkham House, John Comyn Drive, Worcester, WR3 7NS T 01905 545548 F 01905 545509 E katie.robertson@gcapmedia.com W www.wyvernfmco.uk 20 Fundraising Ideas Kid Quiz Answer questions relating to your childhood TV, fashion, music from 70s, 80s and 90s. The Kids got talent Talent/Variety show invite along friends, family and colleagues to see a showcase of talent. Car Wash Get a group of volunteers together and arm them with a bucket of soapy water and sponge! Ask friends and family to a make a donation in return for a sparkling, clean car. Coin Mile Create a mile of coins by asking everyone to donate the change from their pocket, back of the sofa or piggy bank! Kid themed dress down day Dress up a child of the 70s, 80s and 90s and make a donation for the privilege or wear casual clothes for the day. Donate your lunch money Take a packed lunch or sandwiches to work/school and donate your lunch money to Wyvern Fm Kids. Sponsored challenges Get sponsored to hop, skip, jump, run, swim, bike the list goes on! Treasure Hunt Solve the clues and find the treasure! Invite friends and colleagues to take part for a donation. Kids Olympics/Sports Day Organise an indoor sports day for your school or office with an egg and spoon race, sack race etc. Alternatively, why not arrange an office Olympics with a 3 legged race around the car park? Guess the name/weight/number Fill a jar with sweets and ask people to give a donation to guess the number of sweets in the jar the person with the correct answer wins the sweets! Fashion Show Get a venue and invite local stores to showcase their collection, invite friends and family to model the garments. Cake Bake Bake a yummy cake and charge your friends and colleagues per slice! Kids Party Music from your childhood, favourite kids food and party games. Ask guests for a donation. Jumble/Car Boot/Bring and Buy Sale - Collect unwanted items from friends and family then hold the sale of the century! Auction of Promises Ask all your friends and colleagues to donate a service which can be auctioned it could be anything from making the coffee for everyone in the office for a week or offering yourself as a babysitter! Baby Competition Invite friends and colleagues to bring in a photo of them as a baby. Charge people a 1 to guess the identifies of the babies for a chance to win a prize. Teddy Bears Picnic Bring your favourite bear to work or school and pay a donation in return for some quality with your furry friend! Coffee Morning/Tea party Invite friends and colleagues round for a cup of tea or coffee in your home/office in return for a donation. Wishing Well Use an existing or build a temporary well and ask people to make a donation in return for making a wish Film night Invite your friends round for an 80s movie night, provide some hotdogs and popcorn and charge them for privilege! T 01905 545548 F 01905 545509 E katie.robertson@gcapmedia.com W www.wyvernfm.co.uk Wyvern Fm Kids is an appeal run by GCapCharities Registered Charity Number 1091657. Wyvern Fm Kids is an appeal run by GCapCharities Registered Charity Number 1091657. Getting started Okay, youve decided to raise funds for Wyvern Fm Kids, excellent, but what now? When organising an event there are a lot of things you will need to consider. When deciding on your event, dont attempt anything that is too challenging or presents any risk, often the most successful events are the most simple. Be realistic when setting yourself a financial target, that way anything more will be a real bonus! Planning is the key to your success, so the sooner you start the better. Things to consider: Choose a suitable date and time for your event. Ensure that it doesnt clash with another important local event or sports final! Start by preparing a tick list of things you need to do, include a date by which you need to achieve each task. Tell everyone about what youre doing and why youre doing it. Encourage them to get involved. If possible, recruit some friends to help you and allocate them specific jobs. Prepare a budget for your event and keep proper financial records. Can you get local businesses to help by donating goods, services or facilities? Make sure you have adequate insurance cover for your activity. Will your event be affected by the weather? If so, do you have contingency plan? Do you need to inform the local police or council about your event? Venue Do you need a venue to hold your event? Booking book well in advance and get a confirmation of your booking in writing. Capacity is your chosen venue a sufficient size? Will you be able to fill it? Access Do they have disabled access, if so, do they have disabled toilet facilities? Facilities Do they have enough toilets, tables and chairs to accommodate you? Parking Will you need use of a car pack? Catering - does the venue provide catering or will you need to organise this yourself? Do you need a license for entertainment or selling food or alcohol? If you are providing food make sure it complies with food safety laws. Cost Do you need a deposit? Can you negotiate a charity discount? T 01905 545548 F 01905 545509 E katie.robertson@gcapmedia.com W www.wyvernfm.co.uk Equipment What do you need? Do you require a sound system/video/CD etc? What are the costs involved can you hire or borrow? Do you have someone to operate the equipment? Publicity Spread the word - tell people about your event and why youre doing it. Send a press release to your local newspapers addressed to the Editor. Newspapers are inundated with press releases on a daily basis, so try to make yours stand out by giving it a snappy headline! Dont forget to include a description of your event, date & time, location and why youre supporting Wyvern Fm Kids. Use posters and flyers to promote your event ask your local shop, library or supermarket to display a poster to advertising your event. If you require the Wyvern Fm Kids logo for use in your publicity, please send an email to katie.robertson@gcapmedia.com Wyvern Fm Kids must approve all artwork before it goes to print. Please ensure you include the following statement on all promotional material Wyvern Fm Kids is an appeal run by GCapCharities Registered Charity Number 1091657. This is a requirement of charity law. Health and Safety The safety and well being of everyone involved in your event is of the utmost importance. It is your responsibility to ensure that your event is safe and that you have the relevant insurance cover. Wyvern Fm Kids cannot accept any responsibility for any personal injury, damage to property or financial losses that occur as a result of your fundraising Do you need to arrange a first-aider? Contact your local St. John Ambulance for further information www.sja.org.uk Do you need marshals? If so, you will need to brief your volunteers about what is required of them during the event. If handling cash, allocate two people to act as cash handlers. Make sure you have a secure place to count and hold the money. All cash should be counted in the presence of two people. Wyvern Fm Kids is an appeal run by GCapCharities Registered Charity Number 1091657. T 01905 545548 F 01905 545509 E katie.robertson@gcapmedia.com W www.wyvernfm.co.uk Holding a collection Street Collections If you wish to hold a collection in a public place, you are required by law to obtain a permit from your local town or district council. Applications need to be made at least one month in advance. However, you may need to apply up to a year in advance for some major towns and cities. Regulations vary from authority to authority so make sure you read them carefully. Here are some examples: - All collection tins or buckets should be sealed and individually numbered. All collecting material should clearly display the charity name and registered charity number. All collectors must be aged 16 or over. All collectors should carry a copy of the permit and a letter of authorisation from the charity. Within a month of the collection you must return a form of statement, which should list the names of the people who undertook the collection, how much was raised and any expenses that were incurred. This should be signed by a qualified accountant. Collections on Private Property For collections on private property, permission must be obtained from the owner, landlord or licensee as appropriate. This includes supermarkets; apply directly in writing to the Store Manager. House-to-House Collections If you are collecting money house to house, once again you need a permit from the local town or district council. Pub collections are normally run with a house-to-house permit, but you need the landlords consent at each pub.

    Wyvern Fm Kids for is an appeal run by GCapCharities Registered Charity Number 1091657. T 01905 545548 F 01905 545509 E katie.robertson@gcapmedia.com W www.Wyvernfm.co.uk Lotteries and Raffles Holding a raffle or lottery is a great way to raise money for Wyvern Fm Kids and to increase awareness of the charity and its aims. There are three main types of raffles (lotteries), which are listed below. Lotteries and raffles governed by a set of rules determined by the Lotteries and Amusement Act 1976. A lottery is a game of chance in which tickets are sold, enabling the holder to qualify for a prize or money. Small Lotteries Can only be run without a permit if it is during a larger one-off event where the raffle is not the main focus of the event i.e. disco, football match etc No cash prizes are allowed. No more than 250 can be spent on prizes (donated prizes do no count). Tickets can only be sold during the event (you can use cloakroom tickets). The result of the raffle must be drawn at the event. Private Lotteries If held at your workplace or club theres no need to obtain a licence, however, you will need to ensure that raffle tickets are only sold on the premises. The lottery should not be promoted outside the premises of the organisation or workplace. The sale of tickets should be restricted to people who live or work in the same premises as the raffle. Society Lotteries If you hold a larger raffle that is open to members of the public, the raffle must be registered with the local authority. No person under the age of 16 years old can buy or sell raffle (lottery) tickets. Tickets must not be sold for more than 2. All returns for said lottery must be submitted to the local authority no later than the third month after the date of lottery. If you have any queries relating to raffles (lotteries) please do not hesitate to give us a call on the contact number below! Wyvern Fm Kids is an appeal run by GCapCharities Registered Charity Number 1091657. T 01905 545548 F 01905 545509 E katie.robertson@gcapmedia.com W www.wyvernfm.co.uk Wyvern Fm Kids is an appeal run by GCapCharities Registered Charity Number 1091657. Top 10 Sponsorship Tips Always carry a pen and sponsorship form with you. Get your friends and family to sponsor you first, theyre usually the most generous and will set the standard for everyone else. Encourage sponsors to give you the money straight away. That way you wont spend the months following your event chasing sponsorship. Dont forget to carry a bag of change with you! Enlist the support of your friends and family to help you. Provide them all with a sponsor form and ask them to raise sponsorship on your behalf! Ask your employer to match your sponsorship 1 for 1 and double your fundraising potential. Fax or email a sponsorship form, along with a covering letter explaining what youre doing to your suppliers and clients asking them to sponsor you. Dont forget to get the full name, address and postcode of all your donors and try to get them to tick the gift aid box on the sponsor form. This allows Wyvern Fm Kids to claim back an extra 25p on every 1 donated, at no extra cost to the donor. Set up a secure online fundraising page with justgiving.com by visiting www.justgiving.com/wyvernfm/raisemoney Email the link to all your friends, family and colleagues across the world and sit back and watch the money roll in. Dont forget to include your fundraising link on your email signature. Send a press release and photo to your local paper about what youre doing and why youre doing it. Dont forget to include details of how to sponsor you. Hold a homemade cake sale and charge 1 a slice simple ideas like this can really boost your sponsorship! We are here to support you, as much we can, so if you need help with publicity or resources, dont hesitate to get in touch! Last, but not least dont forget to have fun with your fundraising! T 01905 545548 F 01905 545509 E katie.robertson@gcapmedia.com W www.wyvernfm.co.uk Tax Effective Giving Gift Aid means for every 1 you give, we can claim back a further 25p from the Inland Revenue at no extra cost to you! So a gift of 10 is actually worth 12.50 and 100 is worth 125 to Wyvern Fm Kids. Imagine what a difference that could make and it doesnt cost you a thing! To qualify for Gift Aid, what you pay in income tax or capital gains tax must at least equal the amount the charity will claim in the tax year. To allow Wyvern Fm Kids to claim back the tax on your donation you need to complete and return to us a gift aid declaration form, which is included in this pack. We have also included a sponsor form in the pack, if you need more forms, please feel free to photocopy more. In order for us to claim gift aid on your sponsored event, please ensure your supporters complete the form in full and tick the gift aid box. Once you have collected all your sponsorship money please send it, along with your forms, to Wyvern Fm Kids, First Floor, Kirkham House, John Comyn Drive, Worcester, WR3 7NS. Thank you! Justgiving is a simple and efficient method of raising sponsorship online. You can create you own fundraising page, which includes a personal message and photo, within minutes by visiting www.justgiving.com Then all you have to do is email the link to your friends and family, wherever they are in the world, sit back and watch the sponsorship roll in! Why Justgiving is so simple: - Sponsors can donate quickly and securely online using a debit or credit card. Justgiving reclaims Gift Aid automatically on every penny donated by UK taxpayers. Friends and family can sponsor you whether theyre in Lands end or Las Vegas! All money raised, minus a small transaction fee, but including gift aid, is paid directly into the Wyvern Fm Kids account. No more sponsor forms and chasing sponsors after the event to pay up! To set up your fundraising page visit http://www.justgiving.com/wyvernfm/raisemoney Wyvern Fm Kids is an appeal run by GCapCharities Registered Charity Number 1091657. T 01905 545548 F 01905 545509 E katie.robertson@gcapmedia.com W www.wyvernfm.co.uk Title: __________ Initials: _________ Surname: ___________________________________ Address: ____________________________________________________________________ _____________________________________________________________________________ ______________________________________ Postcode: ____________________________ Tel: _____________________________ Mobile: ____________________________________ E-mail: ______________________________________________________________________ Gift Aid Declaration Form If you are a UK taxpayer, Wyvern Fm Kids can reclaim the tax you have already paid on your gift. This means for every 1 you give, we can claim back a further 25p from the Inland Revenue at no extra cost to you! So a gift of 10 is actually worth 12.50 to Wyvern Fm Kids. To allow us to claim gift aid please date and sign the declaration below. I am a UK taxpayer. Please reclaim the tax on all my donations to Wyvern Fm Kids made since 6th April 2000 and on any future donations I make, until I notify you otherwise. Signature(s)__________________________________ Date____________________________ Please tick this box if you do not require an acknowledgement [__] We would like to keep you informed about the important work of Wyvern Fm Kids. If you do not wish to receive further communications about the charitys achievements please tick this box [__] Please complete and return this form, along with any donations to Wyvern Fm Kids, First Floor, Kirkham House, John Comyn Drive, Worcester, WR3 7NS Wyvern Fm Kids is an appeal run by Capital Charities Registered Charity Number 1091657 Thank you! Wyvern Fm Kids Sponsor Form Gift Aid means for every 1 you give, we can claim back a further 25p from the Inland Revenue at no extra cost to you! So a gift of 10 is actually worth 12.50 to Wyvern Fm Kids. Imagine what a difference that could make and it doesnt cost you a thing! To qualify for Gift Aid, what you pay in income tax or capital gains tax must at least equal the amount we will claim in the tax year. In order to reclaim the tax on donations, please ensure that you include full address details and ensure you date the declaration below. Gift Aid will only be claimed on donations after the costs of the event have been covered. JUST TICK THE BOX MARKED GIFT AID TO ALLOW Wyvern Fm Kids TO CLAIM BACK AN EXTRA 25P PER 1 AT NO EXTRA COST . IT REALLY IS THAT SIMPLE! Name:___________________________________________ Address:_________________________________________ _______________________ Postcode:________________ Event:___________________________________________ Please return all sponsor monies, along with your completed forms to Wyvern Fm Kids, First Floor, Kirkham House, John Comyn Drive, Worcester, WR3 7NS. Cheques should be made payable to Wyvern Fm Kids. Thank You! Wyvern Fm Kids is an appeal run by GCapCharities Registered Charity Number 1091657. Please return all sponsor monies, along with your completed forms to . Wyvern Fm Kids, First Floor, Kirkham House, John Comyn Drive, Worcester, WR3 7NS.. Cheques should be made payable to Wyvern Fm Kids Thank You! Wyvern Fm Kids is an appeal run by GCapCharities Registered Charity Number 1091657. Event Registration Form Full Name Position Organisation Address Postcode Telephone (including STD Code) Mobile Email Type of Event Date of Event Numbers Involved How much do you aim to raise Fundraising Resources Required Please specify numbers T-shirts Small Medium Large Extra Large Collection Tins Collections Buckets A3 Blank Posters Balloons Please remember - the safety and well being of everyone involved in your event is of the utmost importance. It is your responsibility to ensure that your event is safe and that you have the relevant insurance cover. Wyvern Fm Kids cannot accept any responsibility for any personal injury, damage to property or financial losses that occur as a result your fundraising. Personal Details Thank you so much for supporting Wyvern Fm Kids. We want to support you every step of the way with your fundraising. To help us to help you, please complete and return this form to Katie Robertson, Charity Manager First Floor, Kirkham House, John Comyn Drive, Worcester, WR3 7NS Event Details Wyvern Fm Kids is an appeal run by GCap Charities Registered Charity Number 1091657 Event Completion Form Full Name Position Organisation Address Postcode Telephone (including STD Code) Mobile Email Please delete as appropriate: I enclose a cheque made payable to Wyvern Fm Kids for __________ I have paid __________ directly into the Wyvern Fm Kids account at Barclays Bank. Wyvern Fm Kids Account: Sort Code 20-05-75 Account No. 80450316 Type of Event Name of Event Date of Event Thank you so much for your support! Personal Details Please complete and return this form to Katie Robertson, Charity Manager, First Floor, Kirkham House, John Comyn Drive, Worcester, WR37NS. So that we can write to thank you officially. T: 01905 545548 Event Details Wyvern Fm Kids is an appeal run by GCap Charities Registered Charity Number 1091657 Donation Details