1 / 11

HYBRID EVENT PLANNING TIPS & GUIDELINES

Hybrid events, the fusion of both real and virtual elements, have been a take-off trend for many years. They are confirmed as the best alternatives to hosting events in lockdown.<br><br>Most of the exhibitors & event planners today want to host a hybrid event, but, how ready are they is the real question?<br><br>To help gain a better understanding of your hybrid event planning, here are a few tips & guidelines to learn.<br>

7957
Download Presentation

HYBRID EVENT PLANNING TIPS & GUIDELINES

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. HYBRID EVENT PLANNING TIPS & GUIDELINES www.hexafair.com

  2. Hybrid events, the fusion of both real and virtual elements, have been a take-off trend for many years. They are confirmed as the best alternatives to hosting events in lockdown. • Most of the exhibitors & event planners today want to host a hybrid event, but, how ready are they is the real question? • To help gain a better understanding of your hybrid event planning, here are a few tips & guidelines to learn. www.hexafair.com

  3. TIPS FOR HYBRID EVENTS PLANNING www.hexafair.com

  4. DEFINE YOUR GOALS & KPIS • Before diving into the virtual event planning, event planners must note down their expectations from virtual events and how they will measure success or failure? • Prepare your answers for the following: Why are you holding this virtual event? What are your goals? Do you have experience in delivering knowledge through a hybrid conference? Does your event support cutting-edge technologies? What is your expected outcome - Increased brand awareness or making a huge profit? 6. How will your hybrid event production platform service provider support these goals? www.hexafair.com

  5. EVALUATE SPACES FOR DATA SECURITY • While planning, you need virtual event platforms that are highly secure as huge data transfer can happen online. The best way is to tie up with a virtual event planner that presents you with all the essential elements & facilities to keep your virtual events data & insights secure. www.hexafair.com

  6. THE BEST EVENT TECHNOLOGY • Choose an event platform that: • Provides 24/7 real support. • Enables real-time registration and offers sales data. • Can integrate with social media platforms. • Allows live video streaming. • Enables chat (video and text). • Allows networking sessions. www.hexafair.com

  7. ENGAGEMENT & NETWORKING • To maintain the engagement in virtual events, you must plan & adopt effective strategies and content. Adding popular elements like gamification creates enthusiasm and a shared sense of competition between the attendees. Further, social media platforms live-sharing are a great way to capture new attendees and create more engagement. www.hexafair.com

  8. BUILDING THE CREW • Virtual event platforms are new and so may come up with some surprising roles. Among your virtual events support team, you might need 1. An Able Speaker 2. Technical Support 3. Social Media Moderator 4. Technical Producers etc. www.hexafair.com

  9. PREPARE YOUR SPEAKERS • Your speakers and presenters must completely understand what is expected of them. They must know the importance of the right timing. Further, the presenters must remain equal with both in-person and virtual attendees. Inability to create good attendee experience and engagement can turn your event into a disaster. www.hexafair.com

  10. REHEARSE WELL • Before the big day, make sure to rehearse well and perform a complete run-through from beginning to end. Performing pre-event rehearsals can help you recognize ideal camera positions, maintain the right lighting, check with audio equipment and ensure that the entire setup is just working perfectly & is ready for your big day. www.hexafair.com

  11. Want to host a hybrid event or need any support, reach out to us, our experts are here to guide you. Call us for more details : +91 75500 97831 www.hexafair.com

More Related