Spending, Staffing, Service and Infrastructure
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Spending, Staffing, Service and Infrastructure Answering Four Questions about Information Technology COSTS. David Smallen , VP for Information Technology, Hamilton College Karen Leach VP for Administration and Finance, Hamilton College. October 29,2001. COSTS Mission.

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David smallen vp for information technology hamilton college karen leach

Spending, Staffing, Service and Infrastructure Answering Four Questions aboutInformation Technology COSTS

David Smallen, VP for Information Technology, Hamilton College

Karen Leach

VP for Administration and Finance, Hamilton College

October 29,2001


Costs mission

COSTS Mission

  • (Spending) Are we spending appropriately on information resources to support the institutional mission?

  • (Staffing) Are we staffing our organizations appropriately and compensating our staffs appropriately to attract and retain the needed support personnel?

  • (Service) Are we providing appropriate services to meet the needs of users of information resources?

  • (Infrastructure) Are we investing in and maintaining our infrastructure appropriately to assure that it continues to provide the necessary services?


Costs data

COSTS Data

  • Institutional Demographics

  • IT budget and expenditures

  • IT staffing


Costs institutional demographics

Headcounts

Full-time students

Part-time students

Faculty

Employees

Institutional budget

Institutional expenditures

Institutional computers

Percent student ownership

COSTSInstitutional Demographics


118 participating institutions by carnegie classification

Bachelor

B1 - 59

B2 - 17

Masters

M1 - 18

R1 - 1

M2 - 4

Two year (AA) - 7

Doctoral (D1) - 2

Research

R2 - 3

Law - 1

Religious - 2

Other - 4

118 Participating Institutions(by Carnegie Classification)


Carnegie classifications for today s analyses

Carnegie Classifications(for today’s analyses)

  • B1 - >40% of degrees in liberal arts and more selective (generally more financial resources)

  • B2 - <40% of degrees in liberal arts or less selective (generally less financial resources)

  • M12 - offer full range of undergraduate and graduate degrees through masters (> 20 per year)


Institutional size today s presentation

Institutional Size(today’s presentation)


Costs budget expenditures

COSTS Budget/Expenditures

  • Salaries

  • Fringe Benefits

  • Student Help

  • Contractual/consulting

  • Hardware

  • Software

  • Professional Development

  • Other


Are we spending appropriately benchmark 1

Are we spending appropriately?Benchmark #1

Proportion of IT budgets spent on different types of IT resources


Benchmark 1 insights

Benchmark #1 Insights

  • 50% of IT budget is personnel-related (ALL institutions.

  • 12% of IT budget at B2 institutions directed at outsourcing

  • 25% of IT budget is hardware-related (ALL)

  • 7% of IT budget is software-related


Are we spending appropriately benchmark 2

Are we spending appropriately?Benchmark #2

Spending on technology per (employee + student)


Benchmark 2 1999 2000 vs 2000 2001

Benchmark #2(1999/2000 vs 2000/2001)

IT budget per (employee + student) has increased for all types of institutions


Are we spending appropriately benchmark 3

Are we spending appropriately?Benchmark #3

Median 4.9%

Percent of total institutional budget devoted to IT


Are we staffing appropriately benchmark 4

Are we staffing appropriately?Benchmark #4

Number of users each IT staff member is supporting


Are we staffing appropriately benchmark 5

Are we staffing appropriately?Benchmark #5

Number of computers each IT staff member is supporting


Costs staffing

COSTSStaffing

  • Administrative information systems

  • Web Support

  • Helpline

  • Desktop computer repair

  • Training

  • Hardware/software installation

  • Network Support

  • Administration and Planning

  • Curricular support

  • Student Support

  • Other


Are we staffing appropriately benchmark 6

Are we staffing appropriately?Benchmark #6

Allocation of IT staff: percent supporting each service


Are we investing in and maintaining infrastructure benchmark 7

Are we investing in and maintaining infrastructure?Benchmark #7

Number of campus users per institutional computer on campus


Summary costs benchmarks

Summary: COSTS Benchmarks

  • Median spending on IT is 4.9% of the institution’s budget with a typical range of 3.6% to 6.2%. (Budget Impact)

  • Budget support for technology continues to grow at most institutions, with a median increase of 11% over the last year (1999/2000 - 2000/2001). (Budget Support Level)

  • B1 colleges typically spend more on technology per campus member---between $957 and $1561 per year.  (Budget Support Level)


Summary costs benchmarks1

Summary: COSTS Benchmarks

  • B2 institutions use more outsourcing. (Budget Profile)

  • 50% of IT budgets are typically devoted to personnel. (Budget Profile)

  • On average, institutions spend 25% of their IT budget on hardware and 7 % on software. (Budget Profile)

  • IT staff at M12 and B2 colleges support more users per staff member. (Staff Support Level)


Summary costs benchmarks2

Summary: COSTS Benchmarks

  • On average, institutions devote 25% of their staff to teaching and learning, 50% to support the current infrastructure, and 25% to central information systems. (Staff Support Level)

  • M12 and B1 colleges devote a greater percentage of IT staff to teaching and learning. (Service Staff Profile)

  • B1 colleges have 50% more computers per campus user than Masters or B2 colleges. (Computer Availability)


David smallen vp for information technology hamilton college karen leach

www.costsproject.org

[email protected]

[email protected]


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