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Guide to Submitting a JISC Bid

Guide to Submitting a JISC Bid. Alice Colban Policy Group JISC Executive. Summary. Initial Scoping Stage Terms & Conditions Structure of Bid Budget Evaluation Criteria Checklist for Final Stages Evaluation Process. Initial Scoping Stage.

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Guide to Submitting a JISC Bid

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  1. Guide to Submitting a JISC Bid Alice Colban Policy Group JISC Executive

  2. Summary • Initial Scoping Stage • Terms & Conditions • Structure of Bid • Budget • Evaluation Criteria • Checklist for Final Stages • Evaluation Process

  3. Initial Scoping Stage • Read the call & background info to understand programme rationale • Ensure project ideas are within scope & map to call objectives, timetable, activities envisaged, & priority issues • Consider fit with institutional objectives • Consider project partners: internal and external • Clarify outputs and wider benefits to community as a whole

  4. Terms & Conditions • Secure institutional support & funding commitment at a high level for project and post-project sustainability • Read JISC Terms and Conditions of Grant http://www.jisc.ac.uk/proj_tocgrants.html • Read JISC Project Management Guidelines http://www.jisc.ac.uk/proj_manguide.html • Read JISC Guide to Bidding http://www.jisc.ac.uk/bidguide.html

  5. Structure of Bid • Cover Sheet • Introduction/Outline • Project Description (project plan, deliverables, project management, wider benefit to community, risks, dissemination, evaluation, sustainability, IPR) • Budget (see next 2 slides) • Key personnel (indicate where plan to advertise) • Letter(s) of support

  6. Budget • Ensure JISC funding requested takes account of guidelines in the call • Ensure budget is clear & detailed, clarifying total cost to JISC • Breakdown across project years (June - May) & work package • Staff costs: proportion of time, include salary increases • Travel & subsistence, consumables • Dissemination & embedding • Evaluation

  7. Institutional Contributions • Overheads (space, heating, lighting) • Staff resources (Management, Personnel & Finance) • Use of equipment & software • Other contributions • Cost these into the bid to demonstrate the added value the institution(s) bringing

  8. Evaluation Criteria EVALUATION CRITERIA WEIGHTED • Quality of proposal & workplan (25%) • Impact & wider value to HE/FE, sustainability (25%) • Openness, dissemination, evaluation (10%) • Value for money (15%) • Previous experience & evidence of the project team’s understanding (25%)

  9. Check List for Final Stages • Check deadline (13:00 hours, 7 April) • Letter(s) of support from senior mgmnt • Cover Sheet • Main body of proposal - max. 10 single-sided A4 sheets (do not exceed) • Optional appendices, e.g. staff CVs • Hard copy & electronic copy by deadline • Single electronic attachment or zip file • Do not rely on first class post

  10. Evaluation Process • http://www.jisc.ac.uk/bideval.html • Expert Evaluation Panel • 2-3 markers per bid using formal marksheet & guidance • Executive analyse marks • Evaluation panel meeting • Agree recommendations • Communicate decisions to bidders (envisaged early May)

  11. Guide to Submitting a JISC Bid Any Questions

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