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Guidance on submitting a successful bid

Guidance on submitting a successful bid. Call for projects in the areas of curriculum delivery, assessment and course advertising. Sarah Davies Programme Manager, JISC. Key facts. There are three separate calls in the circular, each with its own evaluation criteria and structure for proposals

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Guidance on submitting a successful bid

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  1. Guidance on submitting a successful bid Call for projects in the areas of curriculum delivery, assessment and course advertising Sarah DaviesProgramme Manager, JISC

  2. Key facts • There are three separate calls in the circular, each with its own evaluation criteria and structure for proposals • These are your main guides on what to include • Projects range in size from £10k - £200k: different levels of commitment are required • Curriculum design (call I) and assessment demonstrators (call II) are ten-page bids; course description & discovery bids are only six pages. • All calls share the same deadline: 12.00 noon on 1 August, but have different submission email addresses • You may submit a bid to each call – but make it clear which is which!

  3. The things we always say • Read the documentation carefully, especially the circular itself (JISC Circular 08/08: Full text) • That includes information on what we’re looking for, what we expect projects to do, what we want in bids, and how the bids will be assessed. • Be honest with yourself about whether your good idea fits squarely with what we’re looking for • If you’re not sure, get in touch

  4. Who can bid? • HE institutions in England and Wales • FE institutions in England with more than 400 HE FTEs. • For English institutions, the proposed project should concentrate on HE provision • All FE Colleges in England (including those with fewer than 400 FTEs) may bid against funds for two projects to be provided by Becta under Call I • Call II (Assessment Demonstrators) is limited to institutions/organisations not having led those original toolkit/demonstrator projects being the focus of the proposed demonstrator project. • Single institutions or consortia • Only the lead partner has to meet the criteria above

  5. Workplan • Outline work plan – what will you do? • Mix of narrative and tables/diagram is usually clearest • Project management arrangements are key • Include risk assessment • How do the activities lead to the deliverables? • It’s amazing how unclear these can be – make sure it’s understandable and unambiguous to someone outside the planning team • Watch out for terms like ‘framework’, ‘system’ or ‘tools’

  6. Workplan • Who will work on the project? • Individuals and roles if possible; roles if not • How does their role on the project link to their day job? • Who will be involved in project management? • Cover roles across the institution, as required by call • Have you got a high-level champion, and how will they be engaged in practice? • Who will be participating in programme activities, and how many days? • Clearly identify where you need to recruit

  7. Engagement with the community / relevance & transferability • How will you work your stakeholders? • Include any existing user needs analysis • How will you disseminate your findings? • Be realistic and targeted • How will you evaluate the innovations? (Check call for where this information needs to go) • See information in Call I para 42 and the link there for general information on evaluation in the e-learning programme • Where relevant, try to demonstrate rather than simply state a willingness to work with the support project • eg by suggesting areas in which you’d like their input • But if not, stating it is better than nothing! • For Call I, there is a commitment from these projects to share the findings of the initial baselining exercise with the support project

  8. Budget and value for money • Be as clear as you can on who and what the funds are paying for • Make sure there is some link between the budget, workplan, and staff working on the project • Is there enough time allocated for project management? • Don’t ask for significant funds for the purchase of hardware and software • Cost the bid with TRAC full economic costing (HEIs) or your usual cost model (non-HEIs) • Request JISC funding for a proportion of this • Stay within the budget • Make an institutional contribution in line with the benefits you institution will derive from the project • But don’t bankrupt yourself – must be feasible

  9. Previous experience of the project team • Ensure you provide a brief summary of the experience of your proposed team in the main text of the bid • Project management, curriculum design • Back it up with further information (brief CVs etc) in the appendices • Previous projects successfully delivered don’t have to be external, but it’s helpful to give an idea of scale and how these are similar or different to the proposed work • What role did the team members have in any projects cited? • If the bid is from a consortium: • Need supporting letters from the partners • Need to demonstrate that the issues of working together have been thought through: who’s doing what? • Make it clear why this partnership makes sense for this project • How will new or less experienced partners be supported?

  10. Tips and suggestions • Get early buy-in from senior management • Ask someone from outside the bidding team to review the bid: • Is it clear what you’re planning to do and deliver? • Score against the evaluation criteria and provide feedback • Check you’ve included everything requested in the structure of proposals, including things you don’t have a good answer for. • Check you’ve addressed all the evaluation criteria, adjusting wording if necessary to help evaluators pick out relevant sections. • Evaluators are only human – good, clear layout and signposting helps • Don’t quote back chunks of text from JISC: demonstrate your own understanding • If you’re planning to build on previous work, say how, and how the new work differs

  11. Some final ‘do’s and ‘don’t’s • Check the checklist at paragraph 133 (page 31) • Don’t put any key information beyond the page limit (10 for Calls I and II, 6 for Call III) • Information which should be in the main body and is in an appendix will be disregarded • The most commonly misplaced bits of information are the budget, summary of previous experience, and fit with institutional strategies • Check over the page layout of your bid once you’ve converted it to PDF – things can jump over onto a new page • Make sure you submit your bid to the correct email address • Submit your bid well in advance of the deadline. Late bids (even a matter of minutes) will not be accepted • Any files exceeding 10Mb are likely to be returned by the mail server

  12. Further information • Contact Georgia Slade for enquiries about the bid submission process: • g.slade@jisc.ac.uk, 0117 9317385 • For all other enquiries, contact: • Call I Transforming Curriculum Delivery Through Technology - Lisa Gray l.gray@jisc.ac.uk, 0117 331 0774 or 07769 911 264. • Call II Assessment demonstrators - Myles Danson, m.danson@jisc.ac.uk, 07796 336 319 • Call III Course description and discovery - Sarah Davies, s.davies@jisc.ac.uk, 0117 331 0773 or 07785 518 564

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