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Welcome July 2009. S PONSORED P ROJECTS I NFORMATION N ETWORK. SPIN. SPIN Meeting Agenda. SPA Hot Topics James Trotter, Interim Senior Manager, Sponsored Projects Administration (SPA) RGC Hot Topics Deb Golden-Eppelein, Director, Research Grants & Contracts (RGC) InfoEd Upgrade

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S PONSORED P ROJECTS I NFORMATION N ETWORK

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Welcome july 2009

Welcome

July 2009

SPONSORED PROJECTS INFORMATION NETWORK

SPIN


Spin meeting agenda

SPIN Meeting Agenda

  • SPA Hot Topics

    • James Trotter, Interim Senior Manager, Sponsored Projects Administration (SPA)

    • RGC Hot Topics

    • Deb Golden-Eppelein, Director, Research Grants & Contracts (RGC)

    • InfoEd Upgrade

    • Deb Golden-Eppelein, Director, Research Grants & Contracts (RGC)


Spin meeting agenda1

SPIN Meeting Agenda

  • IRB/PPQ Process

  • Deb Golden-Eppelein, Director, Research Grants & Contracts (RGC)

  • OHSU Institutional Animal Care & Use Committee (IACUC) Process Improvement

    • Gary Chiodo, Chief Integrity Officer, Director, OHSU Research Integrity Office

  • Technology Transfer & Business Development (TTBD)

    • Arundeep S. Pradhan, Associate Vice President, TTBD


  • Spa hot topics

    SPA Hot Topics

    James Trotter

    Interim Senior Manager, SPA


    Spa hot topics1

    SPA Hot Topics

    • Form changes requires less signatures

    • Effort Reminder

    • OGA Expenditure types linked to the Chart of Accounts (COA)

    • Stimulus Award Update

    • No SPIN in August


    Updated forms

    Updated Forms

    • SPA has reduced the number of signatures required for approval on the following forms:

      • Subaward/Contract Extension Request Form

      • Preaward Account Set-up Request Form

      • Program Development Account (PDA) Request Form

      • OGA Award and Project Data Change Request Form

      • Accelerated Spending Request Form

      • Defined Research Account (DRA) Request Form


    Updated forms1

    Updated Forms

    • University Adjustment Form

    • Foundation Cost Transfer Form

    • Labor Cost Transfer Approval (LCTA) Form

  • The revised forms are located at: http://www.ohsu.edu/research/rda/forms.shtml#fm

  • Chance to use an updated form!

    • Please review and update Award Department Fiscal Manager (ADFM) and Project Department Fiscal Manager (PDFM) for OGA projects

    • http://www.ohsu.edu/research/rda/spa/docs/datachange.pdf


  • Effort reminder

    Effort Reminder

    • Effort Period ended 6/30/09

    • Effort Period closes 8/16/09

    • All pertinent dates can be found at http://www.ohsu.edu/research/rda/spa/docs/effcerttl0109_0609.pdf


    Chart of accounts

    Chart of Accounts

    • COMING SOON - OGA Expenditure types linked to the Chart of Accounts (COA)

      • http://www.ohsu.edu/xd/about/services/financial-services/managing/accounts/index.cfm


    Stimulus award update

    Stimulus Award Update

    • Stimulus Award Transaction Controls

      • GR-Office & Admin Supplies

      • GR-Books Periodicals Subscrip

      • GR-Postage

      • GR-Membership in Profesnl Org

      • GR-Hosting Groups & Guests

      • GR-Parking

      • GR-Duplicating & Copying

      • GR-Telecommunications


    Stimulus award update1

    Stimulus Award Update

    • Quarterly reporting for Stimulus awards

      • 10 days after the end of the quarter starting October 10th (revised from July 10th)

      • Will need information from departments/PIs such as progress towards completion (i.e., less than 50%, more than 50%)


    Rgc hot topics

    RGC Hot Topics

    Deb Golden-Eppelein

    Director, RGC


    Rgc hot topics1

    RGC Hot Topics

    • No Cost Extension form change

    • Subaward request forms


    Infoed update

    InfoEd Update

    Deb Golden-Eppelein

    Director, RGC


    Infoed update1

    InfoEd Update

    • Upgrade to version 11.800.13 on August 25th

    • Downtime expected between 6:00 a.m. and 6:00 p.m. for upgrade and testing

    • Highlights:

      • New application types including “K” and DP3 mechanisms.

      • Removal of “Copy from Existing” function to keep old proposal code from causing problems

      • Box 17 on SF424 now defaults to “No”. Validation checker for RGC now fixed. PD Lite Budgeting tool available and easy to use.


    Irb ppq process

    IRB/PPQ Process

    Deb Golden-Eppelein

    Director, RGC


    Ohsu iacuc process improvement project

    OHSU IACUC Process Improvement Project

    Gary T. Chiodo, DMD, FACD

    Chief Integrity Officer

    Director, OHSU Research Integrity Office


    Immediate initiatives

    Immediate Initiatives

    • Monthly meetings  twice monthly meetings

    • PI self-certification for annual renewal (non-USDA animals)

    • PI self-certification for matching grants to protocols

    • Added IACUC staff FTE


    Long range initiatives

    Long-Range Initiatives

    • Develop and implement one authoritative database for compliance information

    • Revise and pilot-test the eIACUC

    • Form an IACUC Leadership Advisory Committee

    • Implement a continuous quality improvement program

    • Recruit a new chair

    • Email follow-up questions to [email protected]


    Technology transfer business development

    Technology Transfer & Business Development

    Arundeep S. Pradhan

    Associate Vice President, TTBD


    Ttbd staff

    TTBD Staff

    • J. Timothy Stout, Vice President

    • Arundeep S. Pradhan, Associate Vice President

    • Kristin Rencher, Director Technology Development

    • AbhijitBanerjee, Director Business Development


    Ttbd staff1

    TTBD Staff

    • Michele Gunness, Senior Tech Development Mgr

    • Andrew Watson, Tech Development Mgr

    • Christopher Andon, Tech Development Mgr

    • Kristen Dincher, Tech Marketing Mgr

    • Jay Phillips, Tech Development Assoc

    • Ruth Epling, Tech Development Coord

    • Elaine Soljaga, Executive Assistant

    • Laura Packard, Accounting Technician

    • Nicole Garrison, Administrative Assistant


    The next spin meeting will be september 17 2009 at 9 30am in uhs 8b 60

    Mark your calendar!

    The next SPINmeeting will be:

    September 17, 2009

    at 9:30am

    in UHS 8B-60


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