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Welcome July 2009. S PONSORED P ROJECTS I NFORMATION N ETWORK. SPIN. SPIN Meeting Agenda . SPA Hot Topics James Trotter, Interim Senior Manager, Sponsored Projects Administration (SPA) RGC Hot Topics Deb Golden-Eppelein, Director, Research Grants & Contracts (RGC) InfoEd Upgrade

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Presentation Transcript
spin meeting agenda
SPIN Meeting Agenda
  • SPA Hot Topics
    • James Trotter, Interim Senior Manager, Sponsored Projects Administration (SPA)
    • RGC Hot Topics
    • Deb Golden-Eppelein, Director, Research Grants & Contracts (RGC)
    • InfoEd Upgrade
    • Deb Golden-Eppelein, Director, Research Grants & Contracts (RGC)
spin meeting agenda1
SPIN Meeting Agenda
    • IRB/PPQ Process
    • Deb Golden-Eppelein, Director, Research Grants & Contracts (RGC)
  • OHSU Institutional Animal Care & Use Committee (IACUC) Process Improvement
    • Gary Chiodo, Chief Integrity Officer, Director, OHSU Research Integrity Office
  • Technology Transfer & Business Development (TTBD)
    • Arundeep S. Pradhan, Associate Vice President, TTBD
spa hot topics

SPA Hot Topics

James Trotter

Interim Senior Manager, SPA

spa hot topics1
SPA Hot Topics
  • Form changes requires less signatures
  • Effort Reminder
  • OGA Expenditure types linked to the Chart of Accounts (COA)
  • Stimulus Award Update
  • No SPIN in August
updated forms
Updated Forms
  • SPA has reduced the number of signatures required for approval on the following forms:
    • Subaward/Contract Extension Request Form
    • Preaward Account Set-up Request Form
    • Program Development Account (PDA) Request Form
    • OGA Award and Project Data Change Request Form
    • Accelerated Spending Request Form
    • Defined Research Account (DRA) Request Form
updated forms1
Updated Forms
    • University Adjustment Form
    • Foundation Cost Transfer Form
    • Labor Cost Transfer Approval (LCTA) Form
  • The revised forms are located at: http://www.ohsu.edu/research/rda/forms.shtml#fm
  • Chance to use an updated form!
    • Please review and update Award Department Fiscal Manager (ADFM) and Project Department Fiscal Manager (PDFM) for OGA projects
    • http://www.ohsu.edu/research/rda/spa/docs/datachange.pdf
effort reminder
Effort Reminder
  • Effort Period ended 6/30/09
  • Effort Period closes 8/16/09
  • All pertinent dates can be found at http://www.ohsu.edu/research/rda/spa/docs/effcerttl0109_0609.pdf
chart of accounts
Chart of Accounts
  • COMING SOON - OGA Expenditure types linked to the Chart of Accounts (COA)
    • http://www.ohsu.edu/xd/about/services/financial-services/managing/accounts/index.cfm
stimulus award update
Stimulus Award Update
  • Stimulus Award Transaction Controls
    • GR-Office & Admin Supplies
    • GR-Books Periodicals Subscrip
    • GR-Postage
    • GR-Membership in Profesnl Org
    • GR-Hosting Groups & Guests
    • GR-Parking
    • GR-Duplicating & Copying
    • GR-Telecommunications
stimulus award update1
Stimulus Award Update
  • Quarterly reporting for Stimulus awards
    • 10 days after the end of the quarter starting October 10th (revised from July 10th)
    • Will need information from departments/PIs such as progress towards completion (i.e., less than 50%, more than 50%)
rgc hot topics

RGC Hot Topics

Deb Golden-Eppelein

Director, RGC

rgc hot topics1
RGC Hot Topics
  • No Cost Extension form change
  • Subaward request forms
infoed update

InfoEd Update

Deb Golden-Eppelein

Director, RGC

infoed update1
InfoEd Update
  • Upgrade to version 11.800.13 on August 25th
  • Downtime expected between 6:00 a.m. and 6:00 p.m. for upgrade and testing
  • Highlights:
    • New application types including “K” and DP3 mechanisms.
    • Removal of “Copy from Existing” function to keep old proposal code from causing problems
    • Box 17 on SF424 now defaults to “No”. Validation checker for RGC now fixed. PD Lite Budgeting tool available and easy to use.
irb ppq process

IRB/PPQ Process

Deb Golden-Eppelein

Director, RGC

ohsu iacuc process improvement project

OHSU IACUC Process Improvement Project

Gary T. Chiodo, DMD, FACD

Chief Integrity Officer

Director, OHSU Research Integrity Office

immediate initiatives
Immediate Initiatives
  • Monthly meetings  twice monthly meetings
  • PI self-certification for annual renewal (non-USDA animals)
  • PI self-certification for matching grants to protocols
  • Added IACUC staff FTE
long range initiatives
Long-Range Initiatives
  • Develop and implement one authoritative database for compliance information
  • Revise and pilot-test the eIACUC
  • Form an IACUC Leadership Advisory Committee
  • Implement a continuous quality improvement program
  • Recruit a new chair
  • Email follow-up questions to [email protected]
technology transfer business development

Technology Transfer & Business Development

Arundeep S. Pradhan

Associate Vice President, TTBD

ttbd staff
TTBD Staff
  • J. Timothy Stout, Vice President
  • Arundeep S. Pradhan, Associate Vice President
  • Kristin Rencher, Director Technology Development
  • AbhijitBanerjee, Director Business Development
ttbd staff1
TTBD Staff
  • Michele Gunness, Senior Tech Development Mgr
  • Andrew Watson, Tech Development Mgr
  • Christopher Andon, Tech Development Mgr
  • Kristen Dincher, Tech Marketing Mgr
  • Jay Phillips, Tech Development Assoc
  • Ruth Epling, Tech Development Coord
  • Elaine Soljaga, Executive Assistant
  • Laura Packard, Accounting Technician
  • Nicole Garrison, Administrative Assistant
the next spin meeting will be september 17 2009 at 9 30am in uhs 8b 60

Mark your calendar!

The next SPINmeeting will be:

September 17, 2009

at 9:30am

in UHS 8B-60

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