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PACTS Online Tools

PACTS Online Tools. Adriana Golumbeanu, Loretta Brown and Randall Richardson Office of Federal Programs. PACTS. P rogram A udit and C ompliance T racking S ystem. PACTS. A four-tiered compliance monitoring system

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PACTS Online Tools

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  1. PACTS Online Tools

    Adriana Golumbeanu, Loretta Brown and Randall RichardsonOffice of Federal Programs
  2. PACTS Program Audit and Compliance Tracking System
  3. PACTS A four-tiered compliance monitoring system To fulfill oversight responsibilities as required by the No Child Left Behind Act and ESEA Monitors legal requirements
  4. Agenda PACTS Overview Telephone Onsite Self Survey PACTS Resources and tools
  5. Procedure for Monitoring the Three-year Cohort All districts are randomly selected for compliance monitoring in a three-year cycle Each year 1/3 of the districts receiving titles I,II-A, III, VIB, IDEA-B and ECSE funds are monitored.
  6. Basic PACTS Framework Compliance Framework: Four-Tiered Approach
  7. Review Criteria for Onsite
  8. Telephone Survey Criteria
  9. Self Survey Criteria
  10. PACTS Self Survey All users must have a SAFE account The LEA OEDS-R administrator can give access. All superintendents have the password to SAFE.
  11. Self-evaluation: Access: Click on PACTS once you log in to SAFE PACTS
  12. Access: Click on Audit and Compliance-Federal Programs (PACTS-Federal)
  13. Access: Overview
  14. Access: Questions
  15. Check the box to indicate the documentation
  16. Telephone and Onsite Questions layout-like the Self Survey Schedule Tab Compliance Docs Tab-documentation required (red asterisk for the Telephone Survey) Onsite-more extensive than the Telephone
  17. Technical Assistance TA if items are completed but not meeting requirements Many times-deadlines, make sure to check
  18. Noncompliance If items are not compliant- red Issues/Caps items are created The LEA will have to create a Corrective Action Plan and submit it to PACTS Follow-up with a Telephone Survey the next year
  19. Compliance Tools Review CCIP application Telephone Survey Document Onsite Review Document CCIP Notes Consultant Checklist
  20. PACTS Support Materials: in the CCIP, Document library
  21. Identify Key Staff Leadership Staff Federal Programs Consultant
  22. Key Contact Questions Interview arrangements Document requests Logistics
  23. What to Share LEA parent involvement policy School parent involvement plan School-Parent Compact
  24. What to Share Annual Meeting Parents Right-to-Know
  25. What NOT to Share Student Identification Do not upload large documents (financial/fiduciary, HQT worksheets for all teachers/tutors/paraprofessionals), etc. Any large documents should be kept available on site
  26. PACTS Documentation Create a folder for each category Provide letters, surveys, data or assurances needed to comply with the criteria Review the PACTS document requirements
  27. PACTS Documentation How long should the documents be kept? 3 years What documents should we keep? E.g. Comparability reports (knowledge management/institutional memory) Where should the documents be kept? District and school offices
  28. Non Public Make sure to: Collect evidence of consultation Review process and collect all contracts for services provided to non-public schools Goods and services procurement is at the district level.
  29. Collaborate Some regions have meetings and share best practices, review materials, programs, documentation strategies, or navigation techniques for federal programs. Organize your documents and materials.
  30. Prep The Principals Make sure that the Principal understands Title I requirements and is able to articulate program design and implementation.
  31. Title I was not built in a day Principals should embrace the ideology of Title I requirements and effectively implement the program to benefit the students.
  32. Ask questions If you do not understand what is needed ask clarifying questions
  33. PACTS Findings HQT Parent Right to Know Fiscal Equipment and Time and Effort Procurement
  34. Technical Assistance What are the gaps in the program and how better understanding can remedy gaps
  35. Corrective Action Steps to be taken and required actions What to submit to ODE What happens next
  36. Questions?
  37. For More Information education.ohio.gov
  38. Social Media Ohio Families and Education Ohio Teachers’ Homeroom ohio-department-of-education storify.com/ohioEdDept @OHEducation OhioEdDept
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