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ENV-NCP-TOGETHER

ENV-NCP-TOGETHER. Specific Programme Cooperation in FP7 - Proposal submission - . Dr. Shilpi SAXENA Partner im EU-Project " Environment NCP Together " National Contact Point Environment , Germany. Proposal submission (contd.) - timeline. t=9 month. t=36 - 48 month. t=0.

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ENV-NCP-TOGETHER

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  1. ENV-NCP-TOGETHER Specific Programme Cooperation in FP7 - Proposal submission - Dr. Shilpi SAXENA • Partner im EU-Project "Environment NCP Together" National Contact Point Environment, Germany

  2. Proposal submission (contd.) - timeline t=9 month t=36 - 48 month t=0 Write a Proposal Sub-mission Project Idea Project Preparation How to negotiate Project Management Evaluation

  3. What is a consortium – and where can ICPCsparticipate? When starting as a consortium Non-disclosureagreement(voluntary) CoordinatorScientific/Administrative EC Partner 2 Partner 3 Partner 4 .... Partner n Whensubmittingproposalorsigning EC contract Consortium Agreement(obligatory) GovernanceIPR Finances Ifnoexperience: levelwhereyouas an ICPC shouldparticipate Criteriaforproject:yourquality & contribution Criteriaaspartner: reliability & commitment

  4. Roles in the consortium - and where can ICPCsparticipate? Coordinator PART A - Administrative part - Summary - Participants - Financial breakdown - Workplantables • PART B – Main part • - Scientific & Technological Quality • Section B.1 • - Management Structure • Section B.2.1 • ConsortiumSection B.2.3 • - Dissemination Section B.3.2 • - EthicalIssues Section B.4 Workpackage (WP)Leader Task Leader Partner Ifnoexperience: levelwhereyouas an ICPC shouldparticipate

  5. How and where do I submit the proposal? • Tools • - Electronic Submission Service (SEP) - new • the previous EPSS* is replaced by a new system** ! • SEP User Manual • http://ec.europa.eu/research/participants/portal/download?docId=32270 • Access via Participants portal • http://ec.europa.eu/research/participants/portal/appmanager/participants/portal * EPSS = Electronic Proposal Submission Service ** The Participant Portal statesunder''Forthcomingfunctionalities'': The currently separate electronic proposal submission system will be replaced by a new system integrated in the portal.

  6. Will yoursystemwork? - System configuration - Source: SEP User Manual http://ec.europa.eu/research/participants/portal/download?docId=32270

  7. Helpfulinformation – forthesubmission • get familiar with Electronic Submission Service (SEP) well before deadline • ICPC: complete administrative form (part A – A.2.1 Partners; A.3.1.1 Budget) in advance  contact coordinator in time ref. registration information • There is no 'pre-proposal check service' offered for the ENV calls, but: • NCPs (http://cordis.europa.eu/fp7/ncp_en.html) • FP7 enquiry service (http://ec.europa.eu/research/enquiries) • Help desk SEP (hyperlink….) • Help desk research ethics issues (http://cordis.europa.eu/fp7/get-support_en.html) • Help desk IPR (http://www.iprhelpdesk.eu/) Source: EU-Commission

  8. Importantregistrations: PIC, LEAR (Form A) • before even entering the SEP, you need to register at an earlier stage • (i.e. in time) • PIC = Personal identification code • unique code, only one identification • LEAR = Legal entity appointed representative • identified by the management can view all legal and financial • data online can ask for changes and corrections • URF = Unique Registration Facility • Internal database: verification of existence and legal status of all • participants

  9. Submission step by step

  10. SEP – importantpriorsteps • 1. Get the PIC of your organisation • 2. Register • 3. Login and use SEP • Then: (Coordinator only) • Topic code (cf. Work Pr.) • Title • ACRONYM • Abstract • Partners •  Everything can be changed later Password sent to coordinator by mail: Username: QPZQYLAT3D PW (changed at first login): sludge2009 Coordinator needs PIC of Partners Set up • Part A: forms • Keywords, abstract, Title etc • Partner Institution: short name & address details • Budget forms (per partner & Global) • Part B: DOWNLOAD free text template for project Source: SEP User Manual http://ec.europa.eu/research/participants/portal/download?docId=32270

  11. SEP – importantpriorsteps (contd.) To access Participant Portal & its underlying services, incl. SEP, you need an ECAS account (personal ID) Mandatory to complete information requested from partners or in order for proposal coordinator to submit the proposal If no ECAS account – register! https://webgate.ec.europa.eu/cas/eim/external/register.cgi Source: SEP User Manual http://ec.europa.eu/research/participants/portal/download?docId=32270

  12. SEP – importantpriorsteps (contd.) If you have already an account with the Commission, At ''Where are you from?'' Window - Select ''Neither an institution nor a European body option''and click on the ''Select'' button Toreach ECAS site, gotoParticipants Portal: http://ec.europa.eu/research/participants/portal/appmanager/participants/portal top leftcorner – click on Login; thentoget on abovesiteclick on ''Is the selected domain correct? ExternalChange it'' Source: SEP User Manual http://ec.europa.eu/research/participants/portal/download?docId=32270

  13. SEP – importantpriorsteps (contd.) 2. Provide your user name and password 3. Click on the Login button Source: SEP User Manual http://ec.europa.eu/research/participants/portal/download?docId=32270

  14. SEP – importantpriorsteps (contd.): Access Coordinator: Will go to call page information of call where project proposal to be submitted http://ec.europa.eu/research/participants/portal/page/home Source: SEP User Manual http://ec.europa.eu/research/participants/portal/download?docId=32270

  15. SEP – importantpriorsteps (contd.): Access Passwords are personal. They are no longer linked to a specific proposal. Sharing your password means giving access to all your proposals, projects and costs statements Coordinator: Scroll down until Participant Portal Submission Service section & follow instruction to access submission system Source: SEP User Manual http://ec.europa.eu/research/participants/portal/download?docId=32270

  16. SEP: Part A2.1 – Participants • A2 concerns you and your organization • each participant fills in section A2 (one form per participant) Getyourbudgetrightasitishardtochangeitlater on Source: EU-Commission

  17. SEP: Part A3.1.1 – Budget Getyourbudgetrightasitishardtochangeitlater on ICPC: ifyou do NOT choose lump sum, filltheserows ICPC: ifyouchoose lump sum, fillthisrowonly Source: EU-Commission

  18. SEP: Step 2 – Fundingscheme Coordinatorselectsfundingscheme Source: EU-Commission

  19. SEP – PIC priorStep 3 • Participant Identification Code: mandatory for SEP • unique 9 digit number  helps EC identify participant • used in all grant-related interactions between participant & Commission • If your organisation already participated in FP7 proposal  organisation • has already received PIC number • ( likely also has Legal Entity Appointed Representative (LEAR)) • All participants already possessing PIC: use to identify yourselves • in SEP • After entering PIC: sections of A forms automatically filled in Source: SEP User Manual http://ec.europa.eu/research/participants/portal/download?docId=32270

  20. SEP – PIC priorStep 3 check Participant Portal, if PIC already existing: http://ec.europa.eu/research/participants/portal/page/searchorganisations

  21. SEP – PIC priorStep 3 (contd.) If PIC not yet available for an organisation obtain by registering organisation in Unique Registr. Facility (URF): http://ec.europa.eu/research/participants/portal/page/myorganisations Source: SEP User Manual http://ec.europa.eu/research/participants/portal/download?docId=32270

  22. SEP: Step 3 – Create a draftproposal PIC: Fillorsearch Source: EU-Commission

  23. SEP: Step 4 – Manage yourpartners Onlycoordinatorscaneditthispage: managing & reviewingproposalpartners acronym can be changed in the system Email address in ''add contact'' is vitally important – cannot be changed; if needs to be changed the partner needs to be deleted and re-added as the system is connected to ECAS (in case partner already has an ECAS account then automatic link up). all admin. forms for this participant are deleted - takes place right after coord. clicks on delete button Source: EU-Commission

  24. SEP: Step 5 – Edit & uploadproposal Forms are in PDF (old EPSS Forms are placed into SEP – Part A, B) Source: EU-Commission

  25. SEP: Step 6 – Submitproposal Coordinator can submit as many versions as wanted. But note that only the last version, if eligible, will be evaluated. SEP data is encrypted and not accessible, even to the Commission services, before the deadline. Source: EU-Commission

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