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www.env-ncp-together.eu. FP 7 – ENV – 2011 … and practical issues in proposal writing Viorel Vulturescu – ANCS Romania October 2010. Process of WP adoption (I). When ? From September of YEAR – 1 until approx. Mai of YEAR, for funds that will be spent in YEAR+1 How ?

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FP 7 – ENV – 2011 … and practical issues in proposal writing

Viorel Vulturescu – ANCS Romania

October 2010

Process of WP adoption (I)

  • When ?

    From September of YEAR – 1 until approx. Mai of YEAR, for funds that will be spent in YEAR+1

  • How ?

    EC + EU MS +Associated State’s contributions

  • Who ?

    1. EC services (mainly DG Research, but also in consultation with “research family DGs” - DG ENV, DG SANCO, DG TREN, DG INFSO, DG ENTR)

Process of WP adoption (II)

  • Who (II) ?

    2. R&D communities (workshops, seminars, etc.)

    3. EU member states, during PC meetings, based on consultation with national actors (academics, business, NGOs, etc.)

  • Policy Frameworks

    1. EU long term International Commitments

    2. EU directives

    3. Particular cooperation activities (e.g. Africa, Latin

    America, etc.)

Time frame of WP adoption and project submission + start

end of previous call (Y-1)

final approval by M.S.project start

About 12 months

WP drafting interservice call evaluation, negotiation consultation

Year Y-1 Year YYear Y+1

We are here for WP 2012

WP 2011

  • Discussions started (about) in September 2010

  • Agreement among Member States in Mai 2010

  • Call opened in July 2010, close on 16 November 2010

  • Funding from 2011 budget available for ENV projects


  • Objective of the Environment Theme

    • To promote sustainable management of the natural and human environment and its resources by advancing our knowledge on the interactions between the biosphere, ecosystems and human activities

    • To develop new technologies, tools and services, in order to address in an integrated way global environmental issues

WP2010 vs WP 2011

  • The WP2010 was designed to support the agendas of competiveness and economic recovery which were implemented through increased emphasis on environmental technologies including cross thematic calls on Public-Private-Partnerships (PPPs) to foster industrial participation

  • The WP2011 will support the main policy initiatives and it will in particular address the grand societal challenges in the area of climate and environmental change, their consequences and links to other sectors such as energy, transport, agriculture, health etc.

The WP2011

  • is designed to address pro-actively 'Transformation to Sustainable Societies in a Changing Environment’

  • 3 Objectives:

    • to provide integrated solutions for action on adaptation to and mitigation of climate change

    • to support eco-innovation for eco-efficiency in society

    • to provide a systemic approach for governance in a changing environment.

The WP 2011 (CONTEXT)

  • SME relevant researchand'bottom-up' approaches

  • International Cooperation

  • Cross-thematic approaches

  • Dissemination actions

  • Socio-economic dimension of research

  • Gender dimension

  • Usage of Earth observation data

  • Theme-specific information

Funding schemes (Types of Projects)

WP 2011 BUDGET - Sub-Activities


  • Activity 6.1 Climate Change, pollution and risks

    • Sub-Activity 6.1.1 Pressures on environment and climate

      • Area The Earth System and Climate: Functioning and abrupt changes

      • Area Emissions and pressures: Natural and anthropogenic

      • Area The Global Carbon Cycle - greenhouse gas budgets

      • Area Future climate (Not open in 2011)

      • Area Climate change natural and socio-economic impacts

      • Area Response strategies: adaptation, mitigation and policies

    • Sub-Activity 6.1.2 Environment and health

      • Area Health impacts of climate change

      • Area Health effects of environmental stressors other than climate change

      • Area Methods and decision support tools for environmental health risk analysis and policy development

        • Sub-Activity 6.1.3 Natural Hazards

      • Area Hazard assessment, triggering factors and forecasting

      • Area Vulnerability assessment and societal impacts

      • Area Risk assessment and management

      • Area Multi-risk evaluation and mitigation strategies


  • Activity 6.2 Sustainable management of resources

    • Sub-Activity 6.2.1 Conservation and sustainable management of natural and man-made resources and biodiversity

  • Area Integrated resource management

  • Area Water resources

  • Area Soil research and desertification (Not open in 2011)

  • Area Biodiversity

  • Area Urban development

  • Area Integrated forest research

    • Sub-Activity 6.2.2 Management of marine environments

  • Area Marine resources (Not open in 2011)

  • Area 'The ocean of tomorrow' call (new in 2011)


  • Activity 6.3 Environmental technologies

    • Sub-Activity 6.3.1 Environmental technologies for observation, simulation, prevention, mitigation, adaptation, remediation and restoration of the natural and man-made environment

      • Area Water

      • Area Soil (See the Eco-innovation! Call under Area

      • Area Waste (See the Eco-innovation! Call under Area

      • Area Clean technologies (-//-)

      • Area Built environment (-//-)

      • Area Marine environment (-//-)

      • Area Air technologies (-//-)

      • Area Technologies for climate (-//-)

      • AREA ECO-INNOVATION (new in 2011)


  • Sub-Activity 6.3.2 Protection, conservation and enhancement of cultural heritage, including human habitat

    • Area Assessment and conservation in cultural heritage

    • Area Networking, knowledge transfer and optimisation of results in cultural heritage

    • Area Environment technologies for archaeology and landscapes (Not open in 2011)

    • Area Fostering the integration of cultural heritage in urban and rural settings (Not open in 2011)

  • Sub-Activity 6.3.3 Technology assessment, verification and testing

    • Area Risk assessment of chemicals and alternative strategies for testing (Not open in 2011)

    • Area Technology assessment (Not open in 2011)

    • Area Environmental technologies verification and testing (Not open in 2011)


  • Activity 6.4 Earth observation and assessment tools for sustainable development

    • Sub-Activity 6.4.1 Earth and ocean observation systems and monitoring methods for the environment and sustainable development

      • Area Integration of European activities within GEO

      • Area Cross-cutting research activities relevant to GEO (Not open in 2011)

      • Area Earth Observation activities in emerging areas

      • Area Developing capacity building activities in the domain of Earth Observation in the new EU countries and in the developing countries

    • Sub-Activity 6.4.2 Forecasting methods and assessment tools for sustainable development taking into account differing scales of observation

      • Area Tools for impact assessment

      • Area Sustainable development indicators (Not open in 2011)

      • Area Interplay between social, economic and ecological systems


  • Activity 6.5 Horizontal activities

    • Sub-Activity 6.5.1 Dissemination and horizontal activities

Eligibility conditions

  • The general eligibility criteria are set out in:

    • Annex 2 of this work programme

    • the guide for applicants available on CORDIS

    • Note that each activity has may have particular requirements !!!

Particular requirements for participation, evaluation and implementation

Romanian Interest in WP2011 (examples)

  • Area 'The ocean of tomorrow' call

    • OCEAN.2011-3:Assessing and predicting the combined effects of natural and human-made pressures in the Mediterranean and the Black Sea in view of their better governance

    • OCEAN.2011-4: Knowledge-base and tools for regional networks of MPAs, integrated management of activities together with assessment of wind energy potential in the Mediterranean and the Black Sea Call: FP7-OCEAN-2011

  • Area Eco-innovation

    • ENV.2011.3.1.9-1 Eco-innovation

    • ENV.2011.3.1.9-2 Development of eco-efficiency meso-level indicators for technology assessment (part of the Eco-innovation Call)

    • ENV.2011.3.1.9-3 Macro-level Indicators to monitor the environmental impact of innovation (part of the Eco-innovation Call)

    • ENV.2011.3.1.9-4 Dynamic e-dissemination systems and platforms for enterprises including SMEs to exploit results for eco-innovation (part of the Eco-innovation Call)

  • Sub-Activity 6.5.1 Dissemination and horizontal activities

    • ENV.2011.5.1.0-1 Uptake of climate related research results through knowledge platforms with African collaboration partners

Possible Russian interest in WP2011 (examples)*

  • OCEAN.2011-3:Assessing and predicting the combined effects of natural and human-made pressures in the Mediterranean and the Black Sea in view of their better governance

  • OCEAN.2011-4: Knowledge-base and tools for regional networks of MPAs, integrated management of activities together with assessment of wind energy potential in the Mediterranean and the Black Sea.

* These selections are under the solely responsibility of the author of these slides and do not involve any commitment or influence from any Russian organization

Before starting ... take into account…

FP 7 is program (I)

  • Funded by European tax payers + associated countries;

  • Designed to solve European scientific problems;

  • Open to (almost) all countries in the world

  • With specific topics which are not necessarily European but needed both by EU and third countries (e.g. tsunami, desertification, etc.)

Before starting ... take into account…

FP 7 is program (II)

  • Identify solutions for global issues (e.g. climate change, arctic melting, etc. );

  • Strengthen international cooperation in science & technology development;

  • Pave the way for knowledge & technology transfer in Europe,

  • etc., etc. …

The start…


Step 1: Research topic published in the work program

Step 2: Which is MY Research Capacity ?

Step 3: Do I have support available (both scientific and non-scientific ?)

Where to find the calls for proposals?


Documents NEEDED

Call fiche

Work Programme – Environment

Guide for applicants (for the chosen

funding scheme)

Rules of participation (eligibility, submission, etc.)

Grant agreement

Financial rules (how money are to be spent)



After reading the work program, CHOSE the topic where you CAN participate

ALWAYS offer what


Work Program


Topic description:

Type of project:

What is looking for:

Project Draft

  • Describe shortly (max. 2 pages):

  • Which are the project objectives vs. research topic

  • How can you solve the issue mentioned in the topics ?

  • How can you contribute to knowledge development, problem solving and support policy development ?

  • Who are your partners to set up the core group ?

  • Is it realistic to be a coordinator or is better to be a partner ?

  • ………….

Project structuring


Project objectives has to be defined within the European political context!

General objectives

On long term

.. To improve, to strengthen, to facilitate, etc.

Specific objectives

On short term

... To test, to develop new knowledge, etc. ...




    • Main targets to fulfill project objectives


    • Milestones – (intermediary results)

    • Documents (maps, software, publications, etc.)

    • Immaterial results (new knowledge, test results, databases, etc.)



MAIN partners

  • each partner has a clearly defined role

  • Link the results to project partners

  • Complementarities

  • Different types

    Involvement of external stakeholders

  • Users: Evaluation Committee

  • Advisory committee

    Consortium agreement

ROLES IN AN FP 7 PROIECT (and not only)



  • Always look forBalance, Complementarities, Excellence, Commitment

A successful partnership is …

…a fully integrated and balanced team

  • critical mass

  • complementary, clear roles & functions

  • no overlaps, no duplications

  • experienced in EU RTD projects

  • knowledge of the reputation of core partners

  • involvement of SMEs

  • Dissemination, Management

PERT – NO !!!!

WP1 Management WP2 …………. WP3 ………….WP4 ………….WP5 Dissemination

WP 1

WP 2

WP 3

End of project

Project start

WP 4

WP 5




WP5: Dissemination

WP leader: P4

Partners: ALL


  • Realistic Budget, according to project involvement: balanced (per partner, per activities, per year)

  • Eligible costs

    • Salaries

    • Travel

    • Equipments / materials

    • Overhead

    • Subcontracting


Tips in proposal writing (I)

  • Use standard and concise English

  • Make the text clear, well structured, and fluent

  • Plan an index, use short paragraphs, point out key passages, schematise the concepts

  • Insert only information relevant to the project

  • Answer to ALL! the questions indicated in the form

  • Use terminology relevant to the context of the Programme and the call

  • Coherent language in all proposal paragraphs (e.g. service – system, experimentation – test etc.)

  • Introduce (new) concepts at the beginning, explain and work out (do not introduce new concepts afterwards)

Tips in proposal writing (II)

  • Maintain the discourse coherent

  • Refer to public data (statistics) if relevant

  • Refer to previously funded projects (innovation can be a follow-up)

  • Short and dense text (use figures)

  • Make the proposal readable. Evaluator has few

  • hours to read your proposal and evaluate it.

  • Write in bold, use cursive, underline.

  • Better one table than thousand words…

Money are important but …

  • Your proposal must be written in order to solve European problems identified in EU policies

  • Never give the impression that you are writing a project because trying to get funded

  • On specific scientific issues: YOU ARE THE KNOWLEDGE OWNER

  • Sell your competence at the right price: DO NOT UNDERESTIMATE YOURSELF

  • Build partnerships on: TRUST and CONFIDENCE


Achievements so far (I)

  • WP 1 – Christian Jagersma (Agentschap NL - NL)

    - NCP 1st training held in Bucharest in March,

    - 2nd Planned in January 2011

    • Twinning measures – under development

  • WP 2 – Alain Straus (FFG - AT)

    • Match-making software developed

    • 1st BE held in Vienna (Austria - Sept. 2009).

    • 2nd BE held in Istanbul (Turkey- Sept. 2010)

Achievements so far (II)

  • WP 3 – Catherine Holt (BETA - UK)

    • Pre-screening tool of project proposals !!!

    • Electronic version – possible future development

  • WP 4 – Marion Tobler (EU RESEARCH - CH)

    • Full cooperation with other projects (e.g. EURAL, IncoNet EECA)

      WP 5 – Surbhi Sharma (ITSMA - IN)

    • Report on Indian organizations and environmental sector in India

    • Database with potential Indian R&D partners

Achievements so far (III)

  • WP 6 – Lior Ben-Artzi (ISERD - IL)

    • Catalogue of researchers – on-line tool

    • PR materials: Posters, Leaflets

  • WP 7 – Zdenka Sustakova (TC AS CR - CZ)

    • National sector survey – will be available soon

(some) deliverables available so far (I)

  • WP3 – Proposal Pre-screening Tool

  • The Tool is broken down into sections and includes the following areas:

  • Formal Guidance

  • Common Errors

  • Good Practice

  • What the Evaluator Looks For

  • Model Answers, with Good Practice Guidelines

  • Checklist

Format of the Proposal Pre-screening Tool

(some) deliverables available so far (II)

Pre-screening Proposal Tool - Advice

(some) deliverables available so far (III)

Pre-screening Proposal Tool – Model Answers

(some) deliverables available so far (IV)

Pre-screening Proposal Tool – Examples



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