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OFFICE OF DIVERSITY AND INCLUSION (ODI). U.S. Department of Veterans Affairs August 2013. Mission.

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office of diversity and inclusion odi

OFFICE OF DIVERSITY AND INCLUSION(ODI)

U.S. Department of Veterans Affairs

August 2013

mission
Mission

The mission of the VA diversity and inclusion program is to build a diverse workforce and cultivate an inclusive workplace to deliver the best services to our Nation’s Veterans, their families, and beneficiaries.

vision
Vision

VA is a leader in creating and sustaining a high-performing workforce by leveraging diversity and empowering employees to achieve superior results in service to our Nation and its Veterans.

values
Values

VA’s diversity and inclusion program adheres to the Department’s core values of integrity, commitment, advocacy, respect, and

excellence (I CARE).

odi s three goals
ODI’s Three Goals

1. A Diverse Workforce: Build a diverse, high-performing workforce that reflects all segments of society.

2. An Inclusive Workplace: Cultivate a flexible, collaborative, and inclusive work environment that leverages diversity and empowers all contributors.

3. Outstanding Public Service: Facilitate outstanding, culturally competent public service and stakeholder relations through effective leadership and accountability.

To address these goals, ODI has three teams.

odi structure
ODI Structure

Workforce Analysis Team

Manages the workforce planning and analysis system, conducts technical assistance and training, creates diversity tools for managers and supervisors, and prepares ad-hoc reports.

Outreach and Retention Team

Develops diversity and affirmative employment policy, manages special emphasis programs, provides guidance on diversity internships, produces a majority of the Department\'s annual diversity reports, conducts Technical Assistance Reviews (TARs), and facilitates outreach with community and VA supervisors to increase diversity awareness and opportunities.

Georgia Coffey

Deputy Assistant Secretary

Training and Communications Team

Provides diversity and inclusion training (online and onsite), distributes weekly diversity news updates and bimonthly newsletter, produces monthly video news program, and prepares various how-to guides and special reports, and maintains the ODI Web site.

workforce analysis

WORKFORCE ANALYSIS

Office of Diversity and Inclusion

U.S. Department of Veterans Affairs

functions
Functions
  • Establish strategies and guidance for achieving diversity Department-wide
  • Workforce planning and analysis
  • Conducting technical assistance and training
  • Create analytical applications for managers and supervisors to evaluate diversity initiatives
  • Prepare ad hoc reports and analysis
  • Responsible for the collection and analysis of information for the Department\'s annual EEOC MD 715 report.
workforce barrier analysis
Workforce/Barrier Analysis
  • Less than expected participation
  • Hires
  • Promotions
  • Separations
  • Ethnicity/National Origin/Gender
  • Veterans/Disabled Veterans
  • Targeted Disabilities
outreach and retention

OUTREACH AND RETENTION

Office of Diversity and Inclusion

U.S. Department of Veterans Affairs

responsibilities
Responsibilities
  • Provide affirmative employment policy
  • Manage Special Emphasis Programs (SEP)
  • Advocate use of diverse student internships, training and education
  • Submit Agency Diversity Reports to the Office of Personnel Management, Equal Employment Opportunity Commission, and White House Initiatives.
  • Prepare plans to address identified barriers in employment
responsibilities cont d
Responsibilities Cont’d
  • Prepare correspondence to inform Departmental employees of special events and initiatives
  • Conduct Technical Assistance Reviews (TARs)
  • Create partnerships with Affinity Organizations
  • Support Affinity groups at National Conferences
  • Provide training in Reasonable Accommodations and Schedule A.
special emphasis programs
Special Emphasis Programs
  • Federal Women’s Program
  • Disability Employment Program
  • Hispanic Employment Program
  • Black or African-American Program
  • Asian American and Pacific Islander Program
  • American Indian and Alaska Native Program
  • Lesbian, Gay, Bisexual, & Transgender (LGBT) Program
annual reports plans
Annual Reports/Plans
  • Management Directive 715 (MD-715)
  • Federal Equal Opportunity Recruitment Program (FEORP)
  • Hispanic Employment Program (HEP)
  • White House Initiative on Asian Americans and Pacific Islanders (WHIAAPI)
  • Minority Serving Institutions (MSI) which includes Tribal Colleges and Universities (TCU), Historically Black Colleges and Universities (HBCU), Hispanic Serving Institutions (HSI), and Asian American Native American Pacific Islander Serving Institutions (AANAPISI)
diversity recruitment outreach development and retention initiatives
Diversity Recruitment Outreach, Development, and Retention Initiatives
  • Reasonable Accommodation Centralized Fund
  • Reasonable Accommodation Tracking System
  • Workforce Recruitment Program for College Students and Recent Graduates with Disabilities Centralized Fund
  • Secretary’s 3% Hiring Goal for Persons with Targeted Disabilities
diversity recruitment outreach development and retention initiatives cont d
Diversity Recruitment Outreach, Development, and Retention Initiatives Cont’d
  • National Diversity Internship Program
  • Diversity Training
  • Workforce Barrier Analyses
  • SES Performance Element
  • Corporate Outreach and Recruitment Strategic Planning Work Group (CORSPWG)
training and communications

TRAINING AND COMMUNICATIONS

Office of Diversity and Inclusion

U.S. Department of Veterans Affairs

training program
Training Program
  • Consultant services for VA clients nationwide seeking customized diversity and inclusion training
  • Diversity and inclusion training for:
    • New VACO supervisors
    • VA managers and supervisors
    • VA leadership development program candidates
    • VA Senior Executive Service members and title 38 equivalents
    • At request of VA organizations, ad hoc training customized to their specialized D&I needs
communications products
Communications Products
odi web site www diversity va gov
ODI Web sitewww.diversity.va.gov

Internet site housing:

  • Laws and regulations
  • Policies and directives such as VA’s EEO Policy
  • VA’s Strategic Plan for Diversity and Inclusion
  • EEOC Management Directive 715 software and reports
  • Other EEOC reports and resources
  • [email protected] newsletter
  • Diversity News video
  • Diversity calendar
  • Diversity organizations
  • Guidance from National SEPMs
  • Diversity, Inclusion, and EEO Training
  • National Diversity Internship program information
newslink
NewsLink
  • Summaries and links to recent diversity-related articles, research reports, or other publications gathered from a variety of online sources that help managers and staff step outside of VA
  • Monthly production; distributed Wednesdays
  • Distributed via e-mail to subscribers
  • 8,000 current subscribers
    • Approx. 97 percent internal to VA
    • Approx. 3 percent external to VA
  • E-mail [email protected] with the words “Subscribe News” in the subject line to subscribe
diversity@work newsletter
[email protected] Newsletter
  • Diversity news, calendar events, highlights of special activities, and information on practical tools that help managers and staff promote workplace diversity, equity, and inclusion
  • Monthly production
  • Distribution:
    • Published electronically (www.diversity.va.gov/products/daw.aspx)
    • Distributed via e-mail to subscribers
  • Approx. 8,000 current subscribers
    • Approx. 98 percent internal to VA
    • Approx. 2 percent external to VA
diversity news video
Diversity News Video
  • 15-minute video program on diversity and EEO news, studies, surveys, interviews, book abstracts, training seminars, special emphasis issues, events, and activities
  • Bi-monthly production with support of Employee Education System studio and staff
  • Distribution:
    • VA Knowledge Network Communications Channel 2 (immediately following VA News)
    • ODI Web site (http://www.diversity.va.gov/products/dn/aspx)
    • DVDs (by special request)
secretary s programs
Secretary’s Programs
  • VA Diversity Council
    • Corporate advisory body established in 2008
    • ODI provides technical and administrative support to Council
    • Co-Chairs manage, monitor, coordinate SMC or ELB assignments to Council
    • Council charter approved by Secretary on March 23, 2010
    • Vehicle to call for annual performance and accomplishments in alignment with VA’s Diversity and Inclusion Strategic Plan
  • Secretary’s Diversity and Inclusion Annual Awards Program
    • A panel of VA Diversity Council members review and rank nominations
questions

QUESTIONS?

Office of Diversity and Inclusion

U.S. Department of Veterans Affairs

(202) 461-4131

[email protected]

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