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Office of Diversity and Inclusion Management Information Systems Network Orientation and Policies. http:// odi.osu.edu/mis. ODI Management Information Systems Organizational Chart. Structure. Restrictions. Efficient Network Resource Usage. Structure.

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Office of diversity and inclusion management information systems network orientation and policies

Office of Diversity and InclusionManagement Information SystemsNetwork Orientation and Policies

http://odi.osu.edu/mis



Structure

Restrictions

Efficient Network Resource Usage


Structure
Structure

  • Single network drive with YSP City and YSP Common directories (I:)

YSP city directories are only accessible to that YSP city and their reporting line.

The YSP-Common directory is accessible to everyone within YSP. Files placed here should be for program wide access or multi-city collaborations


Restrictions aka don ts
Restrictions(aka Don’ts)

  • 10GB server disk space limit for each user

No personal pictures/graphics unless commonly used for work (i.e. ODI Logo)

No software install files or music files on servers

Do NOT save files to your computers hard drive (i.e. My Documents), instead save them to your network drives


Efficient network usage aka do s
Efficient Network Usage(aka Do’s)

  • Save all non-restricted work related files to the I: drive

When possible email the location of big files not the files themselves to other ODI/YSP staff members

Link Format is: drive letter\unit\folder

example I:\YSP-Common\summer_pictures


Backup strategy
Backup Strategy

  • Daily backups (incremental)

Weekly backups (full)

Monthly backups for 1 year (full)


Identity and data security
Identity and Data Security

  • Do not store data on Non-ODI owned servers or computers

Never copy data with SSNs to flash drives or other portable media (ODIowned or personal)

Do not send emails with SSNs in them or include attachments with SSNs to Non-ODIpersonnel.


Questions
Questions

Contact MIS


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