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MRM Region 2013 Leadership Conference ND-Bismarck/Mandan Chapter

MRM Region 2013 Leadership Conference ND-Bismarck/Mandan Chapter. Chapter Membership. 2012-2013 Chapter President: Mary Kluzak # of Members – Beginning of Year: 21 members Current # of Members: 21 me m bers Chapter Size Category: small

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MRM Region 2013 Leadership Conference ND-Bismarck/Mandan Chapter

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  1. MRM Region 2013 Leadership Conference ND-Bismarck/Mandan Chapter

  2. Chapter Membership • 2012-2013 Chapter President: Mary Kluzak • # of Members – Beginning of Year: 21 members • Current # of Members: 21 members • Chapter Size Category: small • Membership Goal for 2013-2014: maintain current level • Recruiting and Contacting – methods: monthly educational meetings, reach out - personal contact • Chapter volunteers – recruiting, involvement (activities): 6 core members • What months and day of the month do you hold educational meetings: Sept – May, on 2nd Tuesday of each month (summer mths off) • Methods of communicating with members: direct phone contact, Email, personal visits

  3. Board of Directors • # of Members: 6 Board Members • Types of Positions: P, VP, S, T, MAL, IPP • Elected Officials: all Board Members (democratic volunteerism) • Appointed Officials: n/a • Meetings (how often and method i.e. in person, conference calls): 1st Thursday of each month, lunch meeting • What was Good about your BOD: have personal relationship • What Challenges did your BOD face: burn-out, enthusiasm • Board Transition of Members – at end of year:repeat cycle • Recruiting/Succession planning methods: personal solicitation and recruitment of new Board Members by existing board

  4. September 2012 • Meeting Date: Tues, Sept 18th, 2012 • Time of Day: noon-hour • Attendance #’s: 9 each – 6 members, 3 guests • Topic: AIIM Webinar: 12 Principles of Collaboration – We learned to share in the sandbox. Learn how to do it in business today… • Speaker: Les Bossert – MDU Host: Best Selling Author – Jacob Morgan • Comments: very well attended, overall feedback was good

  5. October 2012 • Meeting Date: Tues, Oct 9th, 2012 • Time of Day: noon-hour • Attendance #’s: 6 each – 4 members, 2 guests • Topic: ARMA Webinar: Advanced Records Management with SharePoint • Speaker: Mary Kluzak – ND.DOT Host: Kevin Ells, KnowledgeLake • Comments: good, but not as well attended as last month’s webinar meeting. AIIM webinar’s seem to be better…

  6. November 2012 • Meeting Date: Wed, Nov 14th, 2012 (Jt w/ AITP) • Time of Day: noon-hour [Doublewood Inn] • Attendance #’s: 28 each, 14 AITP Members, 8 ARMA Members and 6 guests • Topic: Power Plant Technology • Speaker: Stu Libby, retired GM Minnkota Power Cooperative • Comments: nice crowd, good representation for both groups – speaker and topic were so, so… not what the group anticipated.

  7. December 2012 • Meeting Date: Thursday, Dec 13th, 2012 • Time of Day: evening Christmas Party - Dinner • Attendance #’s: 6 each, 4 Board Members and 2 guests • Topic: Limo Cruise to PK Casino & Resort for Dinner • Speaker: no host • Comments: everyone seemed to enjoy the limo ride to PKC for a good dinner at The Hunter’s Club, and the usual White Elephant Gift Exchange… appears to be a traditional occasion  (2nd year in a row now)

  8. January 2013 • Meeting Date: no meeting – did not have a meeting this month • Time of Day: • Attendance #’s: • Topic: • Speaker: • Comments:

  9. February 2013 • Meeting Date: no meeting – did not have a meeting this month • Time of Day: • Attendance #’s: • Topic: • Speaker: • Comments:

  10. March 2013 • Meeting Date: Tues, March 12th, 2013 • Time of Day: noon-hour (extended) • Attendance #’s: 8 each, 6 members and 2 guests • Topic: Tour of Bismarck Police Dept and Associated Information Processing and Technology Applications • Speaker: Officer Kent Kaylor, BPD (Sgt Dean Dassinger) • Comments: very good, expected more attendees… but tour and discuss was long and good. Some had to leave early…

  11. April 2013 • Meeting Date: no meeting – did not have a meeting this month • Time of Day: • Attendance #’s: • Topic: • Speaker: • Comments:

  12. May 2013 • Meeting Date: Tues, May 14th, 2013 • Time of Day: noon-hour • Attendance #’s: 6 each, 4 members and 2 guests • Topic: ARMA Webinar: ARMA Webinar: Analytics – The New Way to Manage e-Records • Speaker: Les Bossert – MDU Host: Tom Reding - EMC, Doug Magnuson – IBM, Brian Tuemmler – Gimmal • Comments: good presentation, did not finish whole webinar broadcast, omitted ending open discussion segment. Will host these again…

  13. Annual Seminar • Meeting Date: ND-Bismarck/Mandan Chapter did NOT hold their Annual Seminar this year…  • Time of Day: • Attendance #’s: • Topic: • Speaker: • Attendee Fee Structure: • Vendor Involvement/Support: • Fee Structure • Special Activities (e.g., silent auction):

  14. Special Projects • Community Involvement – charities, services etc. • Participate in regular local charitable giving, annual Christmas Food Pantry donations, other events as appropriate. • Other professional organization projects/relationships • Have excellent relationship with local AITP Chapter (Assoc Info Tech Profs) and host several joint meetings each year • Scholarship programs/promotions • Provide complimentary seminar registration when/where appropriate, Student Discounts, etc. Contribute to $Bill Ptacek Scholarship Fund • Mentoring activities • Several long-term Board Members are heavily involved in ARMA Int’l activates, Task Forces, Committees, etc. – as well as local mentoring opportunities • Vendor Relationships • We consider our Vendor relationships to be very valuable and have several excellent vendor chapter members

  15. Special Projects – Board of Directors • List and explain special projects that the Board or Committees tackled this year: n/a • All of our Board Members and some chapter members are involved in several social, civic and other professional groups within the local and national community with excellent exposure and creditability.

  16. Successes, Challenges & “Different” • What were your chapter’s top successes? (1 to 3 examples) • We usually consider our Annual Seminar to be the most important event throughout the program year – we are gearing up and plan to host an excellent MRM Leadership Conference next year… • What really challenged the Board and/or Chapter this year? (1 to 3 examples) • We struggle every year with size and numbers – membership involvement and energy for good programming and time commitments… !?!?! • What would/could the BOD have done different or would try next time? (1 to 3 examples) • Joint meetings with AITP seem to have the best turn-out for both groups, auxiliary tours seem to appeal to the group, and the Silent Auction at annual seminar are very popular and have been successful.

  17. Conclusion • Please share one or two expectations or ideas you have for the coming Chapter year. • The size and commitment of our chapter membership seems to vary on a 3-5 year cycle. We will strive for more consistent educational programming, and quality of content that will interest and apply to our existing members and provide for new member recruitment and involvement opportunities. • Continued involvement by Board and Chapter members in ARMA International: attendance at Annual Conference and involvement on Association Committees, Task Forces, etc.

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