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HOME AFFAIRS: EASTERN CAPE BRIEFING TO PORTFOLIO COMMITTEE. 08 March 2005. ACCOMMODATION PROGRESS RAMP project addressing some areas 23 accommodation needs for EC approved A list of the worst offices prepared and submitted to DPW with recommendations

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HOME AFFAIRS: EASTERN CAPE BRIEFING TO PORTFOLIO COMMITTEE

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HOME AFFAIRS: EASTERN CAPE BRIEFING TO PORTFOLIO COMMITTEE

08 March 2005


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ACCOMMODATION

PROGRESS

RAMP project addressing some areas

23 accommodation needs for EC approved

A list of the worst offices prepared and submitted to DPW with recommendations

DPW promised to look at building new offices in areas where available accommodation is not suitable

Management Services and CSIR visited EC to look at location of offices

CHALLENGES

30% of office accommodation in the Eastern Cape is satisfactory in terms of location, space, access, visibility

Public Works indication that funds for new leases are not available

Lack of sponsors for NVC, and challenges major than just painting

Justice being impatient at the slow progress in Home Affairs moving from their offices

STATE OF THE PROVINCE


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ACCOMMODATION

MPCCs

Centane, Cofimvaba, Sterkspruit

OR TAMBO MUNICIPALITY DONATIONS

Mqanduli, Ngqeleni,Libode

SHACKS/CARAVANS

Lady Frere, Ngqamakhwe

CONTAINER

Flagstaff

DEPARTMENT OF JUSTICE, EDUCATION, SOCIAL DEVELOPMENT

Qumbu, Port St Johns, Keiskammahoek, Mt Frere, Bhizana, Idutywa, Elliotdale,Tsolo, Cala,Mzimkhulu,Mt Ayliff, Maluti

STATE OF THE PROVINCE


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INFORMATION TECHNOLOGY

NETWORK POINTS INSTALLED, NEXT STEP INSTALLATION OF PCs

Mt Ayliff, Maluti,Cofimvaba MPCC, Tsolo,Libode,

IN PROGRAMME FOR INSTALLATION OF NETWORK POINTS

Idutywa, Tsomo, Mdantsane, Peddie, WhittleSea

NO ELECTRICITY

Ntabankulu, Mqanduli, Centane MPCC, Willowvale, Ngqeleni, Elliotdale, Ngqamakhwe,Flagstaff

NEGOTIATIONS FOR PERMISSION FROM JUSTICE

Qumbu

IT OFFICIAL ALLOCATED TO THE PROVINCE FROM MARCH 2005

STATE OF THE PROVINCE


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TRANSPORT

See attached Annexure A

Vehicles utilised in:

Immigration

Civic Services

Administration

STATE OF THE PROVINCE


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PEOPLE

Management posts in the process of being filled.

Current management capacity still being built, Judge White severely affected the Province.

All level 8 and below vacancies advertised with closing date of 15 February, process of filling posts underway.

New establishment for Civic Services will improve the shortage of staff

Shortage of staff, heavy workload, terrible working conditions lead to low morale in officials and high stress levels

STATE OF THE PROVINCE


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MTHATHA REGION

OFFICES & STAFF


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MTHATHA REGION(Continued)

OFFICES & STAFF


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MTHATHA REGION (continued)

OFFICES & STAFF


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KING WILLIAM’S TOWN REGION

OFFICES & STAFF


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PORT ELIZABETH REGION

OFFICES & STAFF


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SUMMARY

OFFICES & STAFF


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COMPENSATION OF EMPLOYEES

63,955,000

GOODS AND SERVICES

12,587,000

CAPITAL ASSETS

808,000

TRANSFERS AND SUBSIDIES

242,000

BUDGET 2005/06


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PERMANENT CITIZEN REGISTRATION CAMPAIGN

PROGRESS

Mobile units are still operational with Social Development and Municipalities as partners for birth registrations, applications for identity document and distribution

Community and Traditional leaders plus all relevant stakeholders are requested to assist

Monthly itineraries are prepared at Local Steering Committees

Three Hospitals have been identified by the MEC for Health for online birth registration, SS Gida in Keiskammahoek, Settlers in Grahamstown and Saint Elizabeth in Lusikisiki

CHALLENGES

About 42 000 uncollected ID books are still filed at offices

Outreach to remote rural areas is difficult as there is a shortage of manpower and vehicles for the Permanent Citizen Registration Campaign(N.B. EC has 21 bakkies and 35 sedans to serve 3 Regional Offices, 15 District Offices and 28 Service Points)

Registration of customary marriages is still very low

STATE OF THE PROVINCE


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The items hereunder will be budgeted for in the next Financial Year.

The Province is currently in discussions with Municipalities as they have indicated planning for assistance in this regard.

CONTRACT WORKERS until new Civic Services establishment is approved

Door to door distribution

Dedicated mobile team activity

TRANSPORT

Mobile team activity

To reach deepest rural areas

OVERTIME

Back office

SOUTH AFRICAN POSTAL SERVICES

Distribution to serviceable addresses

RESOURCES FOR ID CAMPAIGN


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See attached Annexure B for Statistics on Unclaimed/Uncollected Ids

DISTRIBUTION PLAN WITH COMMUNITIES AND MUNICIPALITIES

Mobile Teams

Door to door

Lists to Community Structures

SAPO in urban areas or areas with serviceable addresses

DISTRIBUTION OF IDs


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CURRENT SCENARIO

2 Alice, 2 King William’s Town, 1 Zwelitsha, 1 Queenstown, 2 East London,

1 Middledrift, 2 Port Elizabeth, 1 Uitenhage, 1 Graaf-Reinet, 1 Cradock, 1 Grahamstown, 2 Mthatha, 1 Mount Frere, 1 Engcobo,

PROPOSED ROUTES FOR FULLY EQUIPPED MOBILE UNITS

Addo, Kirkwood, Jansenville, Steytlerville,Willowmore

Barkly East, Indwe, Molteno, Lady Grey, Venterstad

Gugwini,Ntsingizi, Ntsikeni, Malenge, Mangeni

MOBILE UNITS


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Presentations made to mayors and managers of King Sabata Dalindyebo, Nyandeni, Port St Johns, Qaukeni, Ntabankulu, Mhlontlo, Umzimvubu, Umzimkhulu, Elundini, Mbashe, Mnquma, Intsikayethu, Engcobo, Sakhisizwe, Bizana, Elukhanji, Emalahleni, Tsolwana,Inkwanca, Gariep!, Maletswai and Senqu on plans for ID Campaign

The following presentations still to be made: Kouga, Koukamma, Nelson Mandela Metro, Cacadu

FORUMS

Integrated Community Registration Stuctures

Local Steering Committees with Municipalities

Forums with traditional leaders involved in the following:

Drawing up of itineraries and communication thereof

Dissemination of lists of unclaimed/ uncollected IDs

Community education and distribution of IDs at Halls and Imbizos

RELATIONS WITH COMMUNITY STRUCTURES


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