Presentation to the Portfolio Committee on Home Affairs 27 January 2009. Contents. Annual Report 2007 / 2008 Financial Statements 2007 / 2008 Preparations for the 2009 national and provincial elections Voter registration. Annual Report 2007 / 2008. Vision and Mission. Vision
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a. manage elections of national, provincial and municipal legislative bodies in accordance with national legislation;
b. ensure that those elections are free and fair; and
a. compile and maintain a voters' roll by means of a system of registering eligible voters by utilising data available from government sources and information furnished by voters;
d. develop and promote the development of electoral expertise and technology in all spheres of government;
e. continuously review electoral legislation and proposed electoral legislation, and to make recommendations in connection therewith;
f. promote voter education;
g. declare the results of elections for national, provincial and municipal legislative bodies within seven days after such elections; and
h. appoint appropriate public administrations in any sphere of government to conduct elections when necessary.
1 Entrenching the Commission as a focal point for the delivery of free and fair elections in the most efficient and cost effective manner
2 Maintaining an optimal network of voting districts and voting stations for elections to ensure reasonable access by voters and to maintain an accurate and up-to-date national common voters roll
3 Informing civil society with a view to maximising citizen participation in democracy and electoral processes, and to manage elections
4 Enabling and promoting the effective participation of political parties and independent ward candidates in electoral processes
5 Maintaining and consolidating organisational systems and infrastructure for efficient delivery of elections
6 Developing and maintaining effective business processes in respect of financial management, information and communication technology, corporate services, legal services, and communication in order to ensure the effective functioning of the Commission
7 Offering continuous structured training to officials to facilitate the effective functioning of the organisation, including a fluent and effective electoral process
8 Positioning the human capital within the organisation for effective delivery of elections and making the Commission the employer of choice
The Commission is involved in ongoing liaison with other Chapter 9 institutions.
We exceeded our target for liaisons with other EMBs and observed 4 elections on the African continent alone, in line with our target.
The Commission recorded 20 291 743 registered voters on the voters’ roll, which was below the target for the period. The decrease in the number of voter registrations was mainly due to deaths. The voter registration campaigns ahead of the 2009 elections will result in more increases to the voters’ roll.
The Commission continued to implement its electoral democracy interventions in 550 schools throughout the country. In addition, a number of other civic education interventions have ensured that South Africa has an electorate with a high level of awareness.
Participation in by-elections vary between 10.6% and 47.6%, but the percentage of spoilt ballots remain low (at 1.07%), demonstrating that we have a well-informed electorate.
While no general elections were held in the period under review, the Commission continued to convene party liaison committees at national, provincial and municipal levels. In preparation for the 2009 elections, the number of PLC meetings will increase.
The number of voting stations remained stable in the period under review. Leading up to the 2009 elections, the Commission plans to increase the number of voting stations, to increase the number of schools used as voting stations, and to decrease the number of mobile and temporary voting stations.
The Commission again obtained an unqualified audit report.
We exceeded our target with respect to the number of public information drives.
A stable and consistent IT infrastructure was maintained at national, provincial and local IEC offices.
The Commission continued to ensure that electoral staff were recruited and adequately trained for all election events, such as by-elections and elections for other organisations. In addition, 98 training and development interventions in the form of bursaries for further study, short courses, etc. were provided for permanent staff of the Commission to ensure that they attain the necessary skills and knowledge.
The Commission continued to fill vacancies with the aim of ensuring that the organisation would be at full strength for the 2009 elections. 75.9% of posts were filled in the period under review.
Summary : Economic Classification Report for the year ended 31 March 2008
11. All efforts are being made to pay suppliers within 30 days from the date of receipt of the invoices. This has been problematic with the introduction of a new computerised financial and administrative system at the same time as preparing for elections (with which we, however, had no choice since the previous system are no longer supported and the providing company withdrew from South Africa). With a specific focus on the subject good progress is, however, being made
12. Efforts are made to perform bank reconciliations on a daily basis. This is, however, a near impossible task since the IEC operates nearly 260 bank accounts for its national, provincial and municipal offices. Treasury were thus approached on 24 July for an exemption to limit reconciliations to one a month
13. Tenders awarded in excess of R200 000 are now reported to the National Treasury every month.
14. Goods or services procured in excess of R1million by means other than competitive bids are now reported to the National Treasury and the Auditor-General.
15. Efforts are made to ensure that the financial statements submitted for audit are not subject to any material amendments resulting from the audit.
22. The strategic plan for 2008/09 does include time frames or targets for the Commissions programmes for performance indicators as required by Treasury Regulation 5.2.3(d).