Welcome to the 2013 Construction Industry Occupational Wage Survey Tutorial

1. Welcome to the 2013 Construction Industry Occupational Wage Survey Tutorial This tutorial will walk you through the process of filling out the BOLI Survey Forms. If you still have questions when completed, please call: Direct: 503.947.1282 Toll free 800.262.3912 Ext. 71282 Click To Continue

2. Oregon law (ORS 279C.815) requires the Commissioner of the Bureau of Labor and Industries to conduct surveys to determine prevailing wage rates for specified trades and occupations in non-residential construction. The bureau has contracted with the Oregon Employment Department to conduct this survey and collect relevant data for determining prevailing wage rates in fourteen regions specified by law. • Response to the survey is mandatory under state law (ORS 279C.815(3)). This tutorial will assist you in determining what information you will need to report. • Information will need to be provided for the following four weeks: • November 12, 2012 May 12, 2013 • February 12, 2013 August 12, 2013 • In order to complete the survey you will need to put together: • Payroll and benefit data for the four weeks listed in the survey • The hours worked by employees on non-residential projects • Where the work was completed • What type of work employees were performing Click To Continue Click To Go Back

3. Your survey Packet will contain: • A Survey form to fill out • An Occupation Description Booklet • A prepaid envelope to be used to return the survey

4. Begin by removing the three colored outer pages from your survey packet. • Complete the required information in the upper left-hand corner of the inside cover.

5. 3. Next you’ll need to determine whether your company was involved in non-residential construction work during any of the four weeks identified on the form. Construction includes initial construction, reconstruction, and major renovations. Labor performed on-site in connection with material deliveries is also considered construction work. Routine maintenance (as described on the next slide) is not included except as noted.

6. Did your firm do any non-residential construction work (see relevant definitions) in Oregon during the work weeks that include the following dates: November 12, 2012 May 12, 2013 February 12, 2013 August 12, 2013 You can click on the type of work below to see definitions of what would, and would not, be considered non-residential construction. IncludedExcluded ConstructionResidential Construction Major Renovations Maintenance Reconstruction Demolition If your firm performed non-residential construction, major renovation, reconstruction, or demolition, click on Yes Below. No, Click Here Yes, Click Here

7. If your firm did not do any non-residential construction during any of these weeks, please check all the boxes that describe why your firm answered no. • Check all the boxes that apply and return the forms in the enclosed envelope.

8. Next we will assist you in organizing your records to complete the Wage Data Form. Isolate your non-residential hours for the payroll weeks that include: November 12, 2012; February 12, 2013; May 12, 2013; August 12, 2013; -EXCLUDE- • owners, • exempt supervisors who spend 20% or less time performing duties that are manual or physical as opposed to managerial, • administrative staff, • maintenance work, • shop work, and • any labor not performed on the job-site, • all those who worked on residential job-sites.

9. We will now step you through how to report these workers on the Wage Data Form: Be sure you have filled out all of the contact information and listed your survey ID, signed and dated the other side of the form. You can find your survey ID number on the back of the survey booklet. • Locate and refer to the Occupation-Region Reporting Table to determine which employees you will need to report. • Number of Workers: You may report more than one worker on the same line if all the information for that line is exactly the same (Wage Rate Region, Skill Level, Wages and Benefits). The Hours column (7) should reflect the combined hours worked by all employees on this line. Note: If an employee was paid more than one rate, or worked in more than one region or occupation, you must provide the hours and wages for each case. When this occurs, you will need to use more than one line on the Wage Data Form for that employee. • Wage Rate Region: This is the region where the work took place. It is not where the business is located. Click here to see a map of the Wage Rate Regions • Occupation of Employee: Enter the occupational code for all the employees listed on the line. If a single employee worked in more than one occupation, or in more than one region during the required weeks, report the employee on more than one line according to the hours worked. The Occupational Codes and Definitions of Covered Occupations begins on page 8 and provides codes, titles, and descriptions. Click here to see the Index of Occupational Codes 1 Note: Electricians are reported separately from limited energy electricians. Limited energy electricians should be reported for all regions. 2 3 4

10. 5 • Skill Level: Put a check in the column that best describes the skill level of the employee(s) on the line Skilled Craftsman/Journeyman: A fully skilled craftsman who can work independently in the trade or occupation. Generally, a skilled craftsman has a minimum of four years of verifiable trade-specific experience or has completed a state certified apprenticeship program in the applicable trade. Skilled Craftsman/Journeyman are licensed where licensing is required. Entry-level Craftsman/Sub-Journeyman: A worker who cannot work independently in the trade or occupation. Generally, an Entry-level Craftsman/Sub-Journeyman has fewer than four years of trade-specific experience and has not completed a state certified apprenticeship program in the applicable trade. Apprentice: You are not required to submit information for the Registered Apprentices within your firm. • Was the job covered by a union contract, or specific project labor agreement? Put a check mark under the Yes column if the worker(s) were covered under a union agreement. Use the No column if the worker(s) were not covered under a union agreement. • Hours: The number of hours worked by the employee during the identified reporting period. -Include overtime hours -Total the hours for all workers on this line. -You may combine hours for all four weeks. 6 7

11. Basic Hourly Rate: Hourly wage rate. *** Include only the worker’s BASE RATE *** Exclude: • Fringe Benefits including vacation pay • Shift differentials • Overtime pay (include overtime hours in “Hours” column) • Per diem • Zone pay • Differentials for being a crew leader, site supervisor, or non-exempt supervisor 8

12. Fringe Benefits: Use the examples on the following screens to help you report fringe benefit data. 9

13. Fringe Benefit Reporting for Prevailing Wage Projects: • When working on Prevailing Wage Projects there is a base wage rate requirement and a Fringe Benefit Rate Requirement. PLEASE SEPARATE THE TWO RATES. • If your firm pays higher than the Prevailing Wage Requirement please disregard this example and report the amount paid as if it were not a PWR project. Report the total Fringe Benefit Rate Requirement in the “Other Benefits” column Report the base wage requirement in the “Basic Hourly Rate” column 40 $22.68 $8.34 • It is not necessary to break out the fringe benefits paid by benefit type for prevailing wage rate reporting.

14. Reporting Fringe Benefits for Non-Prevailing Wage Projects: Report only the contributions made or costs incurred by the employer. For Health & Welfare benefits, please provide either the monthly premium paid for the employee, or the adjusted hourly rate. For Holiday & Vacation, please provide either the number of paid days off the employee receives each year, or the adjusted hourly rate. Cash paid in lieu of fringe benefits should be reported in the “Other Benefits” column. Exclude: • Employee contributions to a benefit plan • Safety Training • Drug Testing • State Industry Council Funds • Trade Promotion Funds • Equipment Costs • Travel Pay, Per Diem • Workers’ Compensation Insurance Click here for assistance in calculating hourly fringe rates (include only the employer portion) 40 $28.00 $2.58 $1.00 $1.35 $0.30 Life Insurance

15. Once you have completed and signed the survey form return it in the prepaid envelope. If you have any questions or need clarifications regarding instructions found on the survey please contact us. Email: Boli.Survey@state.or.us Direct: 503.947.1282 Toll free 800.262.3912 Ext. 71282 Click to go back

16. Use the fields below to estimate the hourly equivalent of monthly fringe benefits for vacation, or health benefits paid to staff. To calculate the monthly contributions made by the employer, fill out the three fields below for a particular employee. Accrued days of paid Hourly Base Wage Monthly Contributionleave (Annual) Example: 17.81 438.21 7 CALCULATE Hourly Equivalent Clear Information For more information about fringe benefits see the BOLI website