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Issues Considered in the Implementation of Performance Measure Reporting

Linking the Implementation of Performance Measure Reporting with Submission to GMS Presenter: Heidi Hsia, Ph.D., OJJDP. Issues Considered in the Implementation of Performance Measure Reporting. Achieve consistency across different grants programs: Report frequency: once a year

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Issues Considered in the Implementation of Performance Measure Reporting

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  1. Linking the Implementation of Performance Measure Reporting with Submission to GMS Presenter:Heidi Hsia, Ph.D., OJJDP

  2. Issues Considered in the Implementation of Performance Measure Reporting • Achieve consistency across different grants programs: • Report frequency: once a year • Reporting period: federal fiscal year • Submit one annual report under each active award to states. • Allow states reasonable time to review subgrantee submissions to assure completeness and quality. • Allow OJJDP reasonable time to aggregate, analyze submitted data, and produce reports.

  3. Issues Considered in the Submission of Annual Performance Measure Reports to GMS • Avoid undue burden for states. • 2005 is the year of transition: the only year when both old and new formats are used. • The 2005 Performance Measure Reports cover a partial federal fiscal year: 9 months for Title V and 6 months for Formula. • Limitation of GMS: GMS windows (i.e., reporting periods) have to be 12 months each. • Special arrangements will be made to permit the submission of partial-year reports to GMS for the 2005 Performance Measure Reports.

  4. 2005 Title V Progress Report: Transition from Categorical Assistance Reports(Old Format) to Annual Performance Measure Reports (New Format) • The only year when both formats are used. • Use the old format for data collected through 12/31/04. • Use the new format for data collection beginning 1/1/05.

  5. 2005 Title V Progress Report: Transition from 6-Month Categorical Assistance Reports(Old Format) to Annual Performance Measure Reports (New Format) FY 2004 Title V Award (Project Period: 10/1/03-9/30/06) • For the first Categorical Assistance Report covering 1/1/04-12/31/04 (combining 2 semi-annual periods) originally due on 1/31/05–-GMS became ready to accept this report on 2/9/05. The new due date is 4/30/05. • The implementation of Annual Performance Measure Reports begins on 1/1/05.

  6. FY 2004 Title V Award (Project Period: 10/1/03 - 9/30/06)

  7. FY 2005 Title V Award (Project Period: 10/1/04 - 9/30/07)

  8. Formula Grants Annual Performance Measure Reports • The implementation of Annual Performance Measure Reporting begins on 4/1/05. • The reporting period for the first Annual Performance Measure Report (2005): 4/1/05-9/30/05. Date Due: 12/30/05 • Beginning with the 2006 Report, each Annual Performance Measure Report will cover the full federal fiscal year.

  9. 2005 Formula Grant Progress Report: Transition from Annual Performance Report(Old Format) to Annual Performance Measure Reports (New Format) • The only year when both formats are used. • Use the old format for data collected through 3/31/05. • Use the new format for data collection beginning 4/1/05.

  10. 2005 Formula Grant Annual Performance Report for the FY 2003 & FY 2004 Awards(Old format) • Date Due: 6/30/05 • Reporting period (varies by states): 7/1/03-7/30/04; or 10/1/03-9/30/04; or 1/1/04-12/31/04 • Encourage states to include whatever information states can gather through 3/31/05. • Where to attach the same report on GMS: under both the FY 2003 & FY 2004 Formula Grants Awards

  11. 2005 Formula Grant Annual Performance Measure Reports (New Format) • Date Due: 12/30/05 • Reporting period : 4/1/05-9/30/05 • Where to attach the report for each active award on GMS: the respective award years as appropriate

  12. FY 2003 Formula Award (Project Period: 10/1/02 - 9/30/05)

  13. FY 2004 Formula Award (Project Period: 10/1/03 - 9/30/06)

  14. FY 2005 Formula Award (Project Period: 10/1/04 - 9/30/07)

  15. Summary • 2005 is the Year of Transition—the only year when states need to submit one report in the old format and another in the new format. • The full implementation of the new format will be achieved with the 2006 reports. • Ultimately, a smoother process is expected because: • Submit reports annually; • Report on each active award to state separately; and • Due dates for different grants programs are staggered.

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