Performance Measure Reporting

1. Performance Measure Reporting The process for submitting Performance Measure (PM) Reports is as follows: Program Director creates their initial Performance Measures in OCR Directors submit initial PMs for State Program Officer /Staff Approval PMs are Reviewed and Approved by your Program Officer _________ 4. Once approved, Program Director can submit periodic Progress Reports as required 5. Staff can send back “Comments” on Performance Measure Progress Reports 6. Program Directors can re-submit PM reports if necessary _________ Notifications will appear on both Staff and PD “notification pages” when PM reports need attention

2. Step 1. Program Director creates their initial Performance Measures in OCR Select: Add to/Update> Create Performance Measure Select: Add A New Performance Measure

3. Enter your text here Step 2. Program Director submits initial PMs for State Program Officer /Staff Approval Copy/Paste your performance measure statements from eGrants into OnCorps “Save” to continue working on later, “Submit for Approval” when done; do this for each of your Performance Measures. * NOTE: You cannot submit a PM progress report until all initial PM’s have been approved by your Program Officer.

4. Step 3. State Commission Staff reviews/approved Performance Measures Staff Logs in…notification page shows items awaiting review Select: View Reports > Review/Approve Performance Measures Select a program, or View All, then select Approval & Comments for each Performance Measure record displayed.

5. Step 3. Cont. --- Approving Performance Measures, Staff Login Approval & Comments page: review the text, “Approve” if correct, then save. Staff can add comments if desired. Once approved, Program Directors cannot change any of the text, but they can begin to file progress reports.

6. Step 4. Program Directors can now File Periodic Progress Reports for their APPROVED Performance Measures. 1. Program Directors: To submit reports, login, then select “Add to/Update> Submit Reports> Performance Measures”. You will see all your approved Performance Measures on this page. 2. Select a PM you want to report on, then click on the Progress button under “File Report”.

7. Next, select your reporting period, then check either MET/UNMET or ONGOING using the checkboxes. You can add any comments in the Comments box. When done, either save your work, or submit for approval. You cannot make any changes once the report has been submitted. Step 4., cont. Program Director - “File Report Screen”

8. To review a program’s Performance Measure progress, select a Program and then “View Report”. The page will display all unapproved, submitted progress reports for that program. Next, select Approvals & Comments at the bottom of each record. Step 5. Staff Can Now Review Progress Reports Staff Login: View Reports > Performance Measure Progress Reports

9. The Approval & Comments page shows MET/UNMET or ONGOING as submitted by the Program Director for this PM, for this Quarter. Staff can add comments in the Comments box if desired. * When you “Save” this page, the report gets sent back to the Program Director if you have added comments to the report. Step 5., cont.-- Staff Login: View Reports > Performance Measure Progress

10. Program Directors can also view previously submitted reports under View Reports> Performance Measures. Step 6. Program Directors--- VIEW REPORTS

11. REVIEW CREATE PERFORMANCE MEASURES Program Director creates their initial Performance Measures in OCR PD submits initial PMs for State Program Officer /Staff Approval PMs are Reviewed and Approved by your Program Officer REPORT ON PEFORMANCE MEASURE PROGESS 4. Once approved, Program Director can submit periodic Progress Reports as required 5. Staff can send back “Comments” on Performance Measure Progress Reports Program Directors can re-submit PM reports if necessary, and review all prior reports under View Reports. Notifications will appear on both Staff and PD “notification pages” when PM reports need attention