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Connect 5. For SharePoint 2010. KnowledgeLake Connect 5. In This Presentation: Connect Overview Connect Requirements Connect Installation Connect Initial Launch Explore SharePoint Upload to SharePoint Search SharePoint Office Add-Ins Backstage. Overview. Connect Overview.

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Connect 5

Connect 5

For SharePoint 2010


Knowledgelake connect 5
KnowledgeLake Connect 5

  • In This Presentation:

    • Connect Overview

    • Connect Requirements

    • Connect Installation

    • Connect Initial Launch

    • Explore SharePoint

    • Upload to SharePoint

    • Search SharePoint

    • Office Add-Ins

    • Backstage



Connect overview
Connect Overview

  • KnowledgeLake Connect is a configurable desktop application that provides an efficient and intuitive method of saving content from a user’s computer to a SharePoint document library.

  • Connect increases the usability of SharePoint by enabling users to find and view existing SharePoint content or save and index new content to a SharePoint document library, from an easy to use desktop application.


Connect overview1
Connect Overview

  • When used in conjunction with KnowledgeLake Imaging for SharePoint (not included with Connect), Connect can leverage KnowledgeLake Behaviors such as database lookups, alternate required columns, and validation lists.

  • With Office integration Connect can Save content from Word, Excel and PowerPoint to SharePoint. Connect provides direct Outlook integration to save Outlook messages and attachments to SharePoint.


Connect overview2
Connect Overview

  • Connect 5 Offers Three Features That Enhance the SharePoint Experience

    • Explore – Navigate SharePoint libraries to view and edit content

    • Upload – Upload, Index, and Release content to SharePoint

    • Search – Create and utilize saved searches to retrieve content from SharePoint libraries



Connect software requirements
Connect Software Requirements

  • Microsoft .NET Framework 4 Full Framework

    • And 3.5 with Service Pack 1 if using Unify

  • Windows 7, Vista SP2, XP SP3 (x32 and x64)

  • Windows Server 2008 SP2 and (x32 and x64) with the Desktop Experience Feature enabled

  • Windows Office 2007 SP3 or 2010 32-bit (for support of Office Integration)

  • Note: KnowledgeLake Connect is not supported in virtual environments


Minimum hardware requirements
Minimum Hardware Requirements

  • Pentium 4, 2.4 GHz

  • 1 GB RAM

  • 100 MB hard disk space plus space for cached documents

  • 1024x768 screen resolution


Recommended hardware requirements
Recommended Hardware Requirements

  • Dual Core processor

  • 2 GB RAM

  • 100 MB hard disk space

  • 1024x768 screen resolution

  • TWAIN compatible device for scanning


Server requirements
Server Requirements

  • Microsoft SharePoint Server 2010 (MSS)

  • Microsoft SharePoint 2010 Foundation (MSF)

  • FAST Search Server 2010 for SharePoint

    • Requires Imaging Server 4.3+ and above

  • Microsoft SharePoint Online/Office 365

  • WSS 2.0 or greater

  • MOSS 2007

  • Microsoft Business Productivity Online Services

    • For more information about Connect requirements,read the Connect 5 Release Notes



Installation
Installation

  • While logged in as a local administrator,run Connect.exe.


Installation1
Installation

  • Click on Install Connect

  • Click Next on the Welcome screen.

Leave this window up in order to quickly Install Office Add-Ins later!


Installation2
Installation

  • Accept the End-User Software License Agreement and click Next.


Installation3
Installation

  • Select your preferred installation optionsthen click Next.

    • We recommend selecting Install Office integration

Find out more about Connect Installation Options in the Connect 5 Administrator Guide on pages 2-5.


Installation4
Installation

Connect performs a series of Prerequisites and Installs Components. Simply click next after success status achieved.


Complete the installation
Complete the Installation

  • The installation process runs and is completed in the usual manner.


Installation of office add ins
Installation of Office Add-ins

  • After completing the Connect Install click on Install Office Add-ins

  • Click Next on the Welcome screen.

  • Select Your version of Office and which users have access



Connect initial launch
Connect Initial Launch

  • Start Connect after the installation is complete.

  • The installation process will place a Connect program icon in the Windows Start menu.

    • In the usual manner, you will also find a KnowledgeLake program group in the All Programs menu.


Product activation
Product Activation

  • When Connect starts for the first time, you will be prompted for your registration key.


Product activation1
Product Activation

  • KnowledgeLake products requires that you enter a valid registration key before the product is usable.

    • The registration key should be obtained from KnowledgeLake or your software reseller.

  • A software registration key is tied to your company and the specific software products that have been purchased and registered by you.


Connect initial launch1
Connect Initial Launch

  • On initial launch, Connect will not have any SharePoint sites configured.


Connect initial launch2
Connect Initial Launch

  • Add SharePoint Site by entering the URL.

    • Click on “Use this location and continue.”

    • Unless you reconfigure, Connect utilizes your Windows Credentials


Connect initial launch3
Connect Initial Launch

  • Name your new connection

    • Determine if you would like Connect create automatic folders for your content

    • Select the dropdown and choose the sites you want displayed by clicking on the white boxes and turning them blue


Connect initial launch4
Connect Initial Launch

  • Name your new connection

    • Determine if you would like Connect create automatic folders for your content

    • Select the dropdown and choose the sites you want displayed by clicking on the white boxes and turning them blue


Connect initial launch5
Connect Initial Launch

  • Once you have completed your site selections you may proceed to Connect by clicking the

  • This arrow will take you to the Explore screen in Connect



Explore
Explore

  • KnowledgeLake Connect’s Explore mode allows you to view the contents of your SharePoint sites and libraries.

  • You can upload, open, and manage documents as you would when exploring your Share-Point sites in a web browser.


Connect explore interface
Connect Explore Interface

Upload

Search

Backstage

Navigation Pane

Documents Pane


Explore1
Explore

  • Expand sites to reveal subsites and libraries that each site contains.

  • When you have a location selected in the navigation pane, the documents pane displays the documents and folders contained in that location.


Explore2
Explore

  • Create a Favorite in the Navigation Pane

    • Right click on the location you want to make a favorite

    • Create Favorite sends a copy of the link into the Favorites section of the Navigation Pane


Explore3
Explore

  • Sort your documents

    • Click column headings to sort the documents

    • Shift-Click column headings to sort by more than one column.


Explore4
Explore

  • Filter your Documents

    • Click on the filter icon on the desired column

    • Choose the filter criteria

      • Select values to explicitly include. If any value is selected, documents that do not contain any of the selected values in the filter column will be excluded. Click Select All to quickly include or exclude all values.


Explore5
Explore

  • Upload a Document

    • Select the location that you want to upload the document to

    • Click on Documents then Upload Document

    • Select a file and then click Open


Explore6
Explore

  • Choose a content type and then specify the document’s properties in the Properties Panel.


Explore7
Explore

  • Create a new folder

    • Select the location where you want to create a folder.

    • Name your new folder

    • Once completed your new folder shows up in the document pane, not the Navigation Pane

In order to see your folder you must select

“show items inside folders” from your SharePoint Library View


Explore8
Explore

  • Right clicking on a document gives you multiple options for viewing and indexing

    • Connect View – opens the document in the Connect Viewer

    • Imaging Viewer – Opens the document in the Imaging Viewer

    • Open – opens the document in it’s native viewer

    • View Properties – Edit, Index, and release to SharePoint

    • Check In/Out – leverages SharePoint’s ability for document collaboration


Explore9
Explore

  • Delete – Remove the document from the SharePoint Library

  • Email – Send a document as an attachment

  • Email Link – Send a link in an email message

  • Download – Download a copy of the document to your machine

  • Copy URL – Creates a copy of the URL onto your Clipboard

  • Scan Document – If you have a scanner selected and enabled you can scan into SharePoint using Connect



Upload
Upload

  • KnowledgeLake Connect’s Upload mode allows you to upload documents to SharePoint. You can select a SharePoint site or library, choose a content type, specify the document’s properties, and release the document to SharePoint.

  • Click the Upload button on the mode selector to switch to Upload mode. The mode selector is located on the left side of the Connect window, at the top of the navigation pane.


Connect upload interface
Connect Upload Interface

Content Type Pane

Properties Panel

Backstage

Navigation Pane

File Queue


Upload1
Upload

  • To upload a document click on the Upload Document button

    • Select the document from your file system

    • Document is added to File Queue and the Properties Panel opens up

    • The File Queue has a strict first come – first serve rule

    • Select a ContentType and Index


Upload2
Upload

  • Drag a directly to the File Queue or to a Content Type


Indexing with connect
Indexing with Connect

  • When a document is opened with Connect you will have the opportunity to edit the document properties.

    • Select the appropriate content type.

    • Apply metadata.

    • Click Save to release the document to SharePoint.


Send to
Send To

  • Send To  KnowledgeLake Connect is a frequently-used method of sending content to SharePoint using KnowledgeLake Connect.

    • You must have created a Drop Folder in the Backstage of Connect for this functionality

    • You must also enable the “Send-To Connect” option


Send to1
Send To

  • Use Windows Explorer and navigate to a file you want saved to SharePoint.

    • Right-click the file to display the Windows submenu.

    • Click Send To  KnowledgeLake Connect.

      • This action copies the file to the Drop Folder.



Search
Search

  • KnowledgeLake Connect’s Upload mode allows you to upload documents to SharePoint. You can select a SharePoint site or library, choose a content type, specify the document’s properties, and release the document to SharePoint.

  • Click the Upload button on the mode selector to switch to Upload mode. The mode selector is located on the left side of the Connect window, at the top of the navigation pane.


Connect upload interface1
Connect Upload Interface

Search Builder Panel

Search Results Pane

Backstage

Navigation Pane

File Queue


Search1
Search

  • Create new Search

    • Click the New tab to open a new search.

    • Configure your search by

      • Adding Properties

      • Changing Scopes

      • Selecting Column Results


Search2
Search

  • Create new Search

    • Select either My Saved Searches or Server Saved Searches on your desired Site

    • Click the New tab to open a new search.


Search3
Search

  • Configure your search by

    • Adding Properties by clicking on “Add Property”

    • Select the sites you want to search by editing Scopes

    • Select the Columns you would like to see in Results


Search4
Search

  • Create a Saved Search

    • Once you have your search configured the way you want click the Save button

    • Saved Searches, created in Connect, will show up in your My Saved Searches in the Navigation Pane

    • Saved Searches, created in the KnowledgeLake Search Center, will be visible in the Sever Saved Searches in the Navigation Pane

You can also right click on a Saved Search and make it a Favorite!


Search5
Search

  • After a search has been successful you can do the following

    • Sort documents – by clicking on the column name

    • Filter documents – by configuring the filter options

    • Group search results by column – by dragging the column into the header



Office add ins
Office Add-Ins

  • KnowledgeLake Connect’s allows users to install Office Add-Ins capability

  • This integration gives users the ability to export documents directly from MS Office applications.

  • In addition, users can drag and drop documents from the Explore mode directly on or into open Microsoft Office documents such as Word, Excel, PowerPoint and Outlook


Saving within applications
Saving Within Applications

  • From any application, you can save a document to the Drop Folder.

    • Simply select File  Save As, then select the created Drop Folder Path


Using drag and drop into connect
Using Drag and Drop Into Connect

  • Using Windows Explorer, you can drag a document directly to your created Connect Drop folder.

    • Best practice would be to right-drag the file then copy it, to avoid inadvertently moving the file.


Using drag and drop from connect
Using Drag and Drop From Connect

  • While in Explore Mode, you can drag a document from the View Pane directly to an open MS Office document as an Item Link

    • Best practice would be to drag the file and place it into the desired location in the application


Using drag and drop from connect using outlook
Using Drag and Drop From Connect using Outlook

  • While in Explore Mode, you can drag a document from the View Pane directly to a new and open email

    • The item will come in as an attachment with the File Name as the name of the attachment


Exporting within outlook 2010
Exporting Within Outlook 2010

  • If Office integration is installed, a new KnowledgeLake menu group is added to the Microsoft Outlook 2010 menu bar.

    • Highlight the mail message(s) you want saved.

    • From the KnowledgeLake menu group, choose how you want the message and attachments saved.


Saving within word excel powerpoint
Saving Within Word, Excel & PowerPoint

  • If Office integration is installed, Word, Excel and PowerPoint 2010 will have a KnowledgeLake menu group added to the ribbon bar.


Saving within word excel powerpoint1
Saving Within Word, Excel & PowerPoint

  • Save the document in the Office application.

  • Choose one of the following from the KnowledgeLake menu group:

    • Export

    • Export as PDF

    • Export as XPS

The ability to Export or Index as PDF or XPS requires the 2010 Microsoft Office Add-in Microsoft Save as PDF or XPS.



Access the connect options
Access the Connect Options

  • Click the File icon

  • Select a Category


Connect options
Connect Options

  • Connect has configurable options in 10 categories.

    • Read more out more about configuring all of the options for your environment available in the Connect Backstage in the Connect 5.x Administrator Guide



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