New York State Department of Transportation

New York State Department of Transportation Region 8 Bundled Bridges (Orange County) PIN 8BOW.0E, Contract No. D900029 Draft Request for Proposals Informational Meeting March 20, 2015

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029) Rules of Contact Catherine Traina Attn: Region 8 Bundled Bridges (Orange County) Design-Build Project Office of Contract Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York 12232 Catherine.Traina@dot.ny.gov

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Agenda • Project Overview • Department’s Goals & Project Requirements • Scope of Work • Status of ROW and Utilities • General Contract Information • Alternative Technical Concepts • Procurement Schedule • One-on-One Meetings • RFP Content • Quality Control & Quality Assurance • Evaluation and Selection • Additional Information and Submission Guidelines • Questions and Answers

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)General Location

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)General Location – Bridge Replacement

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Goals • Replace six bridges and one double box culvert in Orange County • Reconstruct highway approaches to the new structures • Ensure the safety of the traveling public • Ensure coordination with all utility owners, third parties, and the surrounding residential communities • Ensure a long-service life for all Project elements to satisfy long term preservation goals • Ensure compliance with the Project’s environmental commitments and conditions

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Goals (continued) • Maximize the benefit of the public investment in the Project by: • Providing cost-effective solutions that maximize value over the lifespan of the bridges • Sequencing construction to minimize effects on vehicular traffic operations • Reducing future maintenance requirements • Minimizing effects of construction on residential neighborhoods and business communities • Minimizing impacts on the environment • Deliver an environmentally compliant Project safely, on schedule and within budget • Provide Best Value to the Department

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)General Scope of Work • Full Bridge Replacement of six bridges (BINs 1026670, 1026750, 1014470, 1026770, 1035330, 1024960) • Removal of the existing substructures and superstructures • Replacement of the existing bridges including new foundations, substructures, superstructures and approach slabs • Reconstruction of approach roadway necessary to connect existing roadways to the new bridges • Full Replacement of one double box culvert (BIN 1040970), as well as reconstruction of roadway as needed • Development of a WZTC plan for each site • Coordination with Utility Owners and/or preservation of existing utilities

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)General Scope of Work (continued) • Potential remediation and disposal of asbestos and/or lead containing materials • Fabrication and installation of new guide railing and bridge railing • Adherence to existing environmental constraints: • Threatened and endangered species • Wetlands • NYSDEC in-stream work date restrictions • Date restrictions for tree removal due to Northern Long-eared and/or Indiana Bats • Invasive plant species control • Erosion and Sedimentation Control (SPDES)

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Right-of-Way • The Department owns all Right-of-Way needed for the Project. • Fee Acquisition has been acquired for: • BIN 1026670 (Route 52 over Dwaar Kill) • BIN 1026750 (Route 52 over Tin Brook) • BIN 1014470 (Route 17K over Shawangunk Kill) • BIN 1026770 (Route 52 over Quassaic Creek) • BIN 1040970 (Route 211 over Unnamed Stream) • BIN 1035330 (Route 97 over Shingle Kill) • Acquisition maps are provided in Part 7 – Engineering Data • No additional Right-of-Way acquisitions or temporary easements are anticipated to be required for this Project

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities In accordance with Part 4 – Utility Requirements, the Design-Builder is responsible for: • Verifying utility facility locations • Identifying and resolving any conflicts not yet documented • Coordinating with utility owners for utility relocations • Providing stakeout and final layout of utility relocations • Protecting existing utilities • Cost to repair damages to utilities caused by the Design-Builder • Informing the Department of all meetings and correspondence with utility owners

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Roadmap Three types of Utility Work to be discussed: • Party Responsible for Utility Work is Pending • Relocations to be performed by Others • Relocations to be performed by the Design Builder

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Roadmap Party Responsible for Utility Work is Pending

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Responsible Party Pending BIN 1014470 –Town of Wallkill, Route 17K over Shawangunk Kill • There is a 6-inch conduit located on the bridge, and underground conduits located along the south side of the bridge, that carry what is believed to be communications lines. The ownership of the conduit and lines, and planned disposition, will be included in the Final RFP or by Addendum.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Roadmap Relocations to be Performed by Others

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by Others BIN 1026670 –Town of Crawford, Route 52 over Dwaar Kill • NYSEG • Install new utility poles, located along the south side of Route 52, and relocate existing overhead lines to them. • NYSEG anticipates four (4) weeks to perform its work after agreement on a Utility Relocation Plan. • Time Warner Cable • Relocate existing overhead lines, located along the south side of Route 52, to the new poles set by NYSEG. • Time Warner Cable anticipates four (4) weeks to perform its work after NYSEG completes its work.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by Others BIN 1026670 –Town of Crawford, Route 52 over Dwaar Kill (cont’d) • Lightower • Relocate existing overhead lines, located along the south side of Route 52, to the new poles set by NYSEG. • Lightower anticipates two (2) weeks to perform its work after Time Warner Cable completes its work. • Frontier Communications • Relocate existing overhead lines, located along the south side of Route 52, to the new poles set by NYSEG. • Frontier Communications anticipates two (2) weeks to perform its work after Lightower completes its work.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by Others BIN 1026750 –Town of Montgomery, Route 52 over Tin Brook • Central Hudson Gas & Electric • Install new utility poles, located along the north side of Route 52, and relocate existing overhead lines to them. • Central Hudson Gas & Electric anticipates four (4) weeks to perform its work after agreement on a Utility Relocation Plan. • Time Warner Cable • Relocate existing overhead lines, located along the north side of Route 52, to the new poles set by Central Hudson Gas & Electric. • Time Warner Cable anticipates four (4) weeks to perform its work after Central Hudson Gas & Electric completes its work.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by Others BIN 1026750 –Town of Montgomery, Route 52 over Tin Brook (cont’d) • Lightower • Relocate existing overhead lines, located along the north side of Route 52, to the new poles set by Central Hudson Gas & Electric. • Lightower anticipates two (2) weeks to perform its work after Time Warner Cable completes its work. • Frontier Communications • Relocate existing overhead lines, located along the north side of Route 52, to the new poles set by Central Hudson Gas & Electric. • Frontier anticipates four (4) weeks to perform its work after Lightower completes its work.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by Others BIN 1014470 –Town of Wallkill, Route 17K over Shawangunk Kill • Orange and Rockland Utilities, Inc. • Install new utility poles, located along the north side of Route 17K, and relocate existing overhead lines to them. • Relocate existing lighting bracket and luminaire currently located in the northwest quadrant of the intersection with Stone Schoolhouse Road. • Orange and Rockland Utilities anticipates four (4) weeks to perform its work after agreement on a Utility Relocation Plan.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by Others BIN 1014470 –Town of Wallkill, Route 17K over Shawangunk Kill (cont’d) • Time Warner Cable • Relocate existing overhead lines, located along the north side of Route 17K, to the new poles set by Orange and Rockland Utilities. • Time Warner Cable anticipates four (4) weeks to perform its work after Orange and Rockland Utilities completes its work. • Lightower • Relocate existing overhead lines, located along the north side of Route 17K, to the new poles set by Orange and Rockland Utilities. • Lightower anticipates two (2) weeks to perform its work after Time Warner Cable completes its work.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by Others BIN 1014470 –Town of Wallkill, Route 17K over Shawangunk Kill (cont’d) • Frontier Communications • Relocate existing overhead lines, located along the north side of Route 17K, to the new poles set by Orange and Rockland Utilities. • Frontier Communications anticipates two (2) weeks to perform its work after Lightower completes its work.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by Others BIN 1026770 –Town of Newburgh, Route 52 over Quassaic Creek • Central Hudson Gas & Electric • Install new utility poles, located along the north side of Route 52, and relocate existing overhead lines to them. • Relocate two (2) existing lighting brackets and luminaires: • In the northwest quadrant of the intersection with Winona Avenue • Approximately 180 feet north of the intersection with Winona Avenue. • Central Hudson Gas & Electric anticipates four (4) weeks to perform its work after agreement on a Utility Relocation Plan.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by Others BIN 1026770 –Town of Newburgh, Route 52 over Quassaic Creek (cont’d) • Time Warner Cable • Relocate existing overhead lines, located along the north side of Route 52, to the new poles set by Central Hudson Gas & Electric. • Time Warner Cable anticipates four (4) weeks to perform its work after Central Hudson Gas & Electric completes its work. • Lightower • Relocate existing overhead lines, located along the north side of Route 52, to the new poles set by Central Hudson Gas & Electric. • Lightower anticipates two (2) weeks to perform its work after Time Warner Cable completes its work.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by Others BIN 1026770 –Town of Newburgh, Route 52 over Quassaic Creek (cont’d) • Verizon • Relocate existing overhead lines, located along the north side of Route 52, to the new poles set by Central Hudson Gas & Electric. • Verizon anticipates four (4) weeks to perform its work after Lightower completes its work.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by Others BIN 1040970 –Town of Wallkill, Route 211 over Unnamed Stream • Orange and Rockland Utilities, Inc. • Install new utility poles, located along the south side of Route 211, and relocate existing overhead lines to them. • Orange and Rockland Utilities anticipates four (4) weeks to perform its work after agreement on a Utility Relocation Plan. • Time Warner Cable • Relocate existing overhead lines, located along the south side of Route 211, to the new poles set by Orange and Rockland Utilities. • Time Warner Cable anticipates four (4) weeks to perform its work after Orange and Rockland Utilities completes its work.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by Others BIN 1040970 –Town of Wallkill, Route 211 over Unnamed Stream (cont’d) • Lightower • Relocate existing overhead lines, located along the south side of Route 211, to the new poles set by Orange and Rockland Utilities. • Lightower anticipates two (2) weeks to perform its work after Time Warner Cable completes its work. • Frontier Communications • Relocate existing overhead lines, located along the south side of Route 211, to the new poles set by Orange and Rockland Utilities. • Frontier Communications anticipates two (2) weeks to perform its work after Lightower completes its work.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by Others BIN 1035330 –Town of Deerpark, Route 97 over Shingle Kill • Orange and Rockland Utilities, Inc. • Install new utility poles, located along the east side of Route 97, and relocate existing overhead lines to them. • Relocate existing lighting bracket and luminaire currently located on the west side of Route 97 across from Bolton Basin Road. • Orange and Rockland Utilities anticipates four (4) weeks to perform its work after agreement on a Utility Relocation Plan. • Time Warner Cable • Relocate existing overhead lines, located along the east side of Route 97, to the new poles set by Orange and Rockland Utilities. • Time Warner Cable anticipates four (4) weeks to perform its work after Orange and Rockland Utilities completes its work.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by Others BIN 1035330 –Town of Deerpark, Route 97 over Shingle Kill (cont’d) • Lightower • Relocate existing overhead lines, located along the east side of Route 97, to the new poles set by Orange and Rockland Utilities. • Lightower anticipates two (2) weeks to perform its work after Time Warner Cable completes its work. • Frontier Communications • Relocate existing overhead lines, located along the east side of Route 97, to the new poles set by Orange and Rockland Utilities. • Frontier Communications anticipates two (2) weeks to perform its work after Lightower completes its work.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by Others BIN 1024960 –Town of Deerpark, Route 42 over Shingle Kill • Orange and Rockland Utilities, Inc. • Install new utility poles, located along the west side of Route 42, and relocate existing overhead lines to them. • Orange and Rockland Utilities anticipates four (4) weeks to perform its work after agreement on a Utility Relocation Plan. • Time Warner Cable • Relocate existing overhead lines, located along the west side of Route 42, to the new poles set by Orange and Rockland Utilities. • Time Warner Cable anticipates four (4) weeks to perform its work after Orange and Rockland Utilities completes its work.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by Others BIN 1024960 –Town of Deerpark, Route 42 over Shingle Kill (cont’d) • Lightower • Relocate existing overhead lines, located along the west side of Route 42, to the new poles set by Orange and Rockland Utilities. • Lightower anticipates two (2) weeks to perform its work after Time Warner Cable completes its work. • Frontier Communications • Relocate existing overhead lines, located along the west side of Route 42, to the new poles set by Orange and Rockland Utilities. • Frontier Communications anticipates two (2) weeks to perform its work after Lightower completes its work.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Roadmap Relocations to be performed by Design Builder

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by DB BIN 1026770 – Town of Newburgh, Route 52 over Quassaic Creek • Town of Newburgh (Sanitary) • An existing 18” Town of Newburgh sanitary sewer main is buried under the Quassaic Creek upstream from the bridge. • Design-Builder shall be responsible for all work related to any necessary relocations or temporary support of the existing sanitary force main due to bridge replacement. • Design-Builder shall be aware that the force main must remain in service at all times. • The Town of Newburgh requires 5 work days to review the temporary work details and 15 work days to review the permanent sewer replacement details prepared by the Design-Builder.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by DB BIN 1026770 –Town of Newburgh, Route 52 over Quassaic Creek(cont’d) • Town of Newburgh (Water) • A 12” Town of Newburgh water main is located on the east side of Route 52 and the Quassaic Creek and crosses the creek on the out of service bridge north of BIN 1026770. • Design-Builder shall be responsible for all work related to any necessary relocations or temporary support of the existing water main due to bridge replacement. • Design-Builder shall be aware that the water main must remain in service at all times. • The Town of Newburgh requires 5 work days to review the temporary work details and 15 work days to review the permanent sewer replacement details prepared by the Design-Builder.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by DB BIN 1040970 –Town of Wallkill, Route 211 over Unnamed Stream • Valley View Mobile Home Parks Associates LLC (Sanitary) • An existing 6” sanitary sewer main is located in the embankment between the top of the existing box culvert and the bottom of the subbase. • Design-Builder shall be responsible for all work related to any necessary relocation or temporary support of the existing sanitary force main due to bridge replacement. • The force main must remain in service at all times. • The Valley View Mobile Home Parks Associates LLC requires 5 work days to review the temporary work details and 15 work days to review the permanent sewer replacement details prepared by the Design-Builder.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination – Existing Utilities – Relocations by DB BIN 1026670 – Town of Crawford, Route 52 over Dwaar Kill • No relocations by the Design-Builder are anticipated at this time. BIN 1026750 – Town of Montgomery, Route 52 over Tin Brook • No relocations by the Design-Builder are anticipated at this time. BIN 1014470– Town of Wallkill, Route 17K over Shawangunk Kill • No relocations by the Design-Builder are anticipated at this time (with the possible exception of the undetermined telecommunications line). BIN 1035330 – Town of Deerpark, Route 97 over Shingle Kill • No relocations by the Design-Builder are anticipated at this time. BIN 1014960– Town of Deerpark, Route 42 over Shingle Kill • No relocations by the Design-Builder are anticipated at this time.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Utility Coordination • Three Way Coordination – Design-Builder, Utility Co. & Department: • Coordination meeting will be held between the Department, all short-listed firms, and the utility companies before or shortly after issuance of the Final RFP. • Design-Builder Responsibilities: • The Design-Builder is expected to coordinate with any and all affected utility owners and the Department to negotiate and execute 3-Party Final Utility Work Agreements. The Design-Builder is responsible for participating in the negotiations and coordinating the work schedules. • Status of Preliminary Utility Work Agreements: • Signed Preliminary Utility Work Agreements will be included in the Final RFP.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029) General Contract Information

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Contract Information • Lump Sum Design-Build Contract • Best Value Selection Process (50% Price, 50% Quality) • Project Completion Date shall be the earlier of: • October 1, 2017 or • The number of days past NTP proposed by the successful Proposer on Form SCD (ITP Appendix E) • Liquidated Damages will be imposed for not meeting the Project Completion date and for Impacts to Traffic in excess of the number of calendar days indicated on Form SCD. • An Early Completion Bonus will be awarded if Project Completion is achieved ahead of the Project Completion Date. • Escrow Submission of Bid Documents is required for the successful proposer.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Contract Information • There is a Schedule of Prices and a Work Payment Schedule provided in the RFP. • Schedule of Prices (Form SP) • Construction Work associated with 7 individual BINS • Design Services • Construction Inspection Services • Quality Control Services (Material Testing) • Force Account Work (amount provided by the Department) • Site Mobilization - % of Construction + Force Account (4% max) • Work Payment Schedule (Form WPS) • Breakdown of construction work items • Input by Proposer (100% max)

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Contract Information (continued) • Stipend to Unsuccessful Proposers (50% of Qualified Costs, $65K max.) • Must satisfy criteria in ITP General Instructions: • Pass all Pass/Fail Factors • Achieve at least 60 points on Quality Factors • Proposal must be competitive and reasonable • Proposal was not selected by the Department as providing the Best Value • There is a Buy America Clause • There is an Iran Divestment Act Clause • There is a DBE Participation Goal of 11% • Environmental and construction related permits by Design-Builder

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)ATCs • Alternative Technical Concepts (ATCs) are proposals from the Proposers to design and construct the Project in a manner that is different from the Contract Requirements and which: • are submitted to the Department for review, consideration and approval prior to Proposal submittal • have significant savings in time, and/or reduction of traffic impacts, and/or community disruption, and/or project costs, and/or environmental impacts, and/or other beneficial impacts to Project parameters • offer, in the Department’s judgment, an equal or superior Project

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)ATCs (continued) • Proposers may submit on a confidential basis any number of ATCs for the Department’s approval using Form ATC. • The proposed end product of each ATC must, in the Department’s judgment, be equal to or better than the Work product described in the Contract Documents. • The Department may provide ‘Conditional Approval’ of an ATC. • The Design-Builder is solely responsible for obtaining approvals from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit.

Region 8 Bundled Bridges (Orange County)Design-Build Project (PIN 8BOW.0E; D900029)Anticipated Procurement Schedule

New York State Department of Transportation