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Welcome

Welcome. Some of today’s Topics:. Scheduling Timeline Enrollment Management Roster Management & Late Adds Cumulative Overloads and Underloads Up-coming Curriculum Issues Hours By Arrangement (HBA) Course Outlines of Record Non-Credit Certificates Lottery Monies Other.

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Welcome

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Presentation Transcript

  1. Welcome

  2. Some of today’s Topics: • Scheduling Timeline • Enrollment Management • Roster Management & Late Adds • Cumulative Overloads and Underloads • Up-coming Curriculum Issues • Hours By Arrangement (HBA) • Course Outlines of Record • Non-Credit Certificates • Lottery Monies • Other

  3. Scheduling Timeline

  4. Enrollment Management

  5. Some up front thoughts… • Yes… • Please ask questions…. • Yes… • I know that it’s a LOT of information… • Why… • Because we all want to be making informed decisions…

  6. Enrollment Management • Isn’t Enrollment Management just another name for “cutting” classes? • I just develop a schedule of classes and find instructors…Why do I need to understand Enrollment Management? • What is Enrollment Management? • I don’t care about Enrollment Management…that’s a “management thing” and I really don’t need to know this…do I?

  7. California’s Funding Model “Feast” or “Famine • Traditional up-and-down trend (wave)

  8. “Famine” • In tough economic times, the state will either reduce the college’s workload or reduce the amount of money per student provided. • Traditionally, community college students increase during this time because there are no jobs and students return for retraining or to improve skills. • Many colleges turn away students during this time because their budgets are reduced and they are not provided enough money to serve these additional students.

  9. “Feast” • In good economic times, the state will increase the college’s workload and provide money for growth. • Traditionally, community college students decrease during this time because the economy improves and there are new job opportunities. • Many colleges “chase” students during this time because the state provides “full funding” and money for “growth”.

  10. This is crazy…How do we make this work?

  11. Making it work… • Knowledge • Understand CA budget • Understand CCSF schedule • Understanding changes from the State Chancellor’s Office which impact FTES (e.g. repeatability, HBA, registration priorities) • Understand “core” needs and priorities of area • Flexibility • Ability to shift with student demand • Ability to add and reduce to best meet student needs • Shifting of FTEF between semesters to meet student demand

  12. And by… • Creating pathways across the city so that individuals, regardless of location, can access education… • Research data • Center designation • Community communication • “Plus one” Pathways • Cultural context • “High Impact “hooks”

  13. Let’s talk about some definitions…

  14. Definitions • Weekly Census – Class meets weekly the whole semester (equal number of hours each week) and we get credit for students attending at Census date. • Daily Census -Class meets equal number of hours each day for at least five days and we get credit for students attending at Census date. • Positive Attendance – Class meeting irregular hours or having less than 5 class meetings. We get credit for hours that students actually attend. All noncredit classes.

  15. Definitions… • FTES – Full-Time Equivalent Student • 1 student -15 hours/ 2 semesters • Short formula – (cap x hour/week)/30 • [Maximum FTES] • $4642/Credit FTES • $3232/ Non-credit Enhanced FTES • $2744/ Non-credit Regular • FTEF – Full-Time Equivalent Faculty (LOAD) • Productivity – FTES/FTEF • State “watermarks” • 17.5 CR (525 WSCH) • 25 NC • Each .1 reduction in productivity = $314,100 cost

  16. Definitions… • FTES Goal/Target – The FTES number for a college which the state will fund in a given year. • 100 Credit FTES below = $460,000 • 100 Non-Credit FTES below = $320,000 • FTES Goal “Growth”– The additional amount of FTES above the “target” which the state will fund (usually in a “feast” period).

  17. Budget Definitions… • Stability – “Guaranteed” funding for 2 years (based on achieving prior goal). By end of 2 year period, college must achieve original FTES goal or lose funding. • Borrowing/ Summer Sessions – Census/End date • Can “swing” FTES into either academic year

  18. $$$ Schedule (FTEF) (FTES) $$$

  19. What about Non-Credit?

  20. Noncredit FTES • Divide total hours of actual attendance by 525 • FTES = PAH/525

  21. This is where we look at those spreadsheets that put you to sleep…

  22. Strategies… • This means the responsibility to “add”, “shift”, and “eliminate” for the best interest of all City College students…it is bigger than our individual areas… • “Roll It Forward”… • Summer Fall Spring

  23. This is hard to do…

  24. Enrollment Management • Isn’t Enrollment Management just another name for “cutting” classes? • I just develop a schedule of classes and find instructors…Why do I need to understand Enrollment Management? • What is Enrollment Management? • I don’t care about Enrollment Management…that’s a “management thing” and I really don’t need to know this…do I?

  25. CumulativeOverloads and Underloads

  26. Up-coming Curriculum Issues • Hours By Arrangement (HBA) • Audit Results • State Chancellor’s Office • Course Outlines of Record • Fall 2014 Deadline (Pre-2000 COR that are “in process”) – • Done with TR and Submitted to CC by February 12 for February 26(?) meeting • Spring 2015 Deadline (Pre-2008) for inclusion in Spring Schedule • Done with TR in the SPRING semester • “Live Dangerously” -Done with TR and Submitted to CC by August for September meeting

  27. More Curriculum… • Non-Credit Certificates – New Designations • P = Pass • SP= Satisfactory Progress • NP = No Pass/Not Enough Work Completed/Insufficient Assessment • W =Has Attendance Hours and Stopped Attending • NS = No Show/Never Attended • CH = Cancelled Hours/Class Cancelled

  28. Other… • Lottery Monies • Questions? • Other

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