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Electronic Revalidation Monitoring System ERMS

Electronic Revalidation Monitoring System ERMS. System Links. epayroll SWISS eKSF SSTS. Basic Process. Finance hierarchy narrative attached to finance code in epayroll From epayroll identify and filter all registered nurses and midwives

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Electronic Revalidation Monitoring System ERMS

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  1. Electronic Revalidation Monitoring System ERMS

  2. System Links • epayroll • SWISS • eKSF • SSTS

  3. Basic Process • Finance hierarchy narrative attached to finance code in epayroll • From epayroll identify and filter all registered nurses and midwives • From eKSF download match registered nurses and midwives by national ID from epayroll and attach PDR/PDP dates along with email • From SWISS attach registration number and expiry date to epayroll by paynumber or national ID • Set up unique mailbox for proforma returns • From the various systems and utilising available information from each of them, the start of a revalidation database is established

  4. Database Headings Employee pay number Forename & Surname National ID Group/Service/Ward details Nurse Sub Family PDP & PDR dates for compliance email address PIN Number Registration Expiry Date Current manager/reviewer held on eKSF Caje details

  5. ERMS

  6. Proforma for completion – example dummy data

  7. Benefits – some examples • Utilising existing systems and linking information helps build database of intelligence • Using direct email negates the need to involve service and setting up personnel intensive methodologies & maintenance process • Central control by HR information services over revalidation dates received • Utilises eKSF and increases compliance for PDR/PDP • Electronically pick up new start staff • Electronically track all nurse and midwife movement across the Board and update electronically • Use of filter on email allows flexibility to contact specific areas or employees This is not an exhaustive list and once revalidation dates received Phase 2 will then have robust and reliable reporting facilities.This will save considerable service personnel hours and one of the main developments will be to automate reporting / hotspots / trends / analysis tools.

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