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MICHIGAN’S Electronic Discharge Monitoring Reporting System (e-DMR)

MICHIGAN’S Electronic Discharge Monitoring Reporting System (e-DMR). Michael Beaulac February 28, 2005. What Are Discharge Monitoring Reports?.

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MICHIGAN’S Electronic Discharge Monitoring Reporting System (e-DMR)

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  1. MICHIGAN’S Electronic Discharge Monitoring Reporting System (e-DMR) Michael Beaulac February 28, 2005

  2. What Are Discharge Monitoring Reports? • Discharge Monitoring Reports (DMR): daily & monthly reports submitted to State water regulators by facilities (i.e., industry & municipal WWTP) permitted (NPDES) to discharge treated effluent to lakes and rivers • DMRs include: compliance limits of all chemical parameters in the wastewater effluent for each permitted facility Footer (Ex: Internal Use Only)

  3. The Paper Burden! DMRs reportedly the second-largest federal or state reporting requirement, following only IRS tax returns Footer (Ex: Internal Use Only)

  4. Why MI needed e-DMR? • Eliminate Manual Data Entry: • State officials manually entered mailed DMRs into state database • Data entered again into EPA's Permit Compliance System • Data coding error rate: 4-10 % (depending on who you believe) • DMR paper backlog: 3 year’s worth • Lack of data access: Staff who needed daily DMRs most didn’t have access to the paper forms. Footer (Ex: Internal Use Only)

  5. What We Did to Make it Happen • Schema Development • Team assembly • Financial backing (& commitment) • Schema creation • Develop back-end system - NMS • “Bucket” to capture daily DMRs, including water chemistry • Query & reporting capabilities • Enhanced availability for district staff 3. Testing & Implementation • Facility => State: May 2003 • Node Development: Summer – Fall 2003 • State => EPA: January 2004 Footer (Ex: Internal Use Only)

  6. What We Did to Make it Happen 4. Outreach/Marketing - Communications • Pilot testing – w/Industry reps • Mass Education – w/200 attendees • Web - demo • Project Website • Exchange Network • On-line user manuals • Brochures (targeted) • Presentations • Press events/releases • Incentives/Disincentives • Paper DMRs no longer delivered to facilities • Field inspector site visits Footer (Ex: Internal Use Only)

  7. Michigan e-DMR Data Flow – Big Picture Complete data flow from: Permitted Facilities => State => EPA’s Permit Compliance System! Footer (Ex: Internal Use Only)

  8. Michigan e-DMR Facility-to-State Data Flow Footer (Ex: Internal Use Only)

  9. Michigan e-DMR State-to-CDX Data Flow Footer (Ex: Internal Use Only)

  10. NPDES Management System (NMS) & e-DMR System NPDES Management System (NMS) Database e-DMR (E2) System Internet Users (Regulated Facilities) NMS Users (DEQ Staff) Footer (Ex: Internal Use Only)

  11. NMS / e-DMR - Scenario NMS Database E-DMR (E2) System 1) DEQ Staff add permit Limits to NMS for a Facility Internet Users (Regulated Facilities) NMS Users (DEQ Staff) Footer (Ex: Internal Use Only)

  12. NMS / e-DMR - Scenario NMS Database E-DMR (E2) System 2) NMS copies Permit limits to e-DMR System Internet Users (Regulated Facilities) NMS Users (DEQ Staff) Footer (Ex: Internal Use Only)

  13. NMS / e-DMR - Scenario NMS Database E-DMR (E2) System 3) Facility retrieves their Limits from e-DMR System and fills out an e-DMR document Internet Users (Regulated Facilities) NMS Users (DEQ Staff) Footer (Ex: Internal Use Only)

  14. Facility User Login to the e-DMR System… Footer (Ex: Internal Use Only)

  15. Select Which Month’s DMR to Work With… Footer (Ex: Internal Use Only)

  16. …and fill out the DMR Data using the Online Data Entry forms… Footer (Ex: Internal Use Only)

  17. Enter your personal PIN Number and Certify your Submission… Footer (Ex: Internal Use Only)

  18. NMS / e-DMR - Scenario 4) Facility submits their DMR back to the e-DMR System NMS Database E-DMR (E2) System 5) e-DMR System sends an e-mail confirmation back to facility Internet Users (Regulated Facilities) NMS Users (DEQ Staff) Footer (Ex: Internal Use Only)

  19. NMS / e-DMR - Scenario NMS Database E-DMR (E2) System 6) e-DMR System sends DMR data back to NMS Internet Users (Regulated Facilities) NMS Users (DEQ Staff) Footer (Ex: Internal Use Only)

  20. NMS / e-DMR - Scenario NMS Database e-DMR (E2) System 7) NMS checks e-DMR for compliance and creates a violation if necessary Internet Users (Regulated Facilities) NMS Users (DEQ Staff) Footer (Ex: Internal Use Only)

  21. …and view the status of your submitted DMRs! Footer (Ex: Internal Use Only)

  22. NMS / e-DMR - Scenario NMS Database E-DMR (E2) System 8) DMR data now available to DEQ Staff for Evaluation, etc… Internet Users (Regulated Facilities) NMS Users (DEQ Staff) Footer (Ex: Internal Use Only)

  23. System Architecture • Target customers: State Agencies • Client-Server based application • Developed using Microsoft .NET Framework 1.0 • Use Integrated Window Authentication Footer (Ex: Internal Use Only)

  24. NMS On-line Queries Footer (Ex: Internal Use Only)

  25. Summary of Discharges Statewide Footer (Ex: Internal Use Only)

  26. Review of Daily Measurements Footer (Ex: Internal Use Only)

  27. Michigan’s Facility Participation Results Footer (Ex: Internal Use Only)

  28. State Water Bureau Benefits • Reduce data coding operators and other staff resources (but increases help desk need) • Improves data quality: facility => State => EPA by elimination of data coding errors • Improves the MI wastewater program efficiency … shifts focus to C & E • Three-year backlog of paper reports eliminated … and never to appear again! Footer (Ex: Internal Use Only)

  29. State Government Annual Cost Savings & ROI • Annual Savings: $250,000 - $500,000 (at full implementation with all 1,180 facilities) • Return on Investment: 3 - 4 years Footer (Ex: Internal Use Only)

  30. Facility Benefits Annotated Quotes from our Permitted Facilities … • “Saves my compliance admin costs … streamlines the DMR reporting process” • “… provides immediate feedback of compliance status for proper actions” • “… will increase the amount of data accessible for trend analysis” • “… data entry errors are reduced …” • “Time saver … more traceable than paper … immediate confirmation of receipt” Footer (Ex: Internal Use Only)

  31. Facility Annual Cost Savings … at least $2,000 saved per facility per year or $2,360,000* *(… and this may be low) Footer (Ex: Internal Use Only)

  32. Public Benefits • Increases public access to environmental information via the web (future scope) • Increases Water Bureau staff’ availability for better respond to public inquiries (i.e., problem solving) Footer (Ex: Internal Use Only)

  33. Upcoming e-Applications • Permitting - (June 2004 – December 2007) • Toxic Release Inventory – (January - February 2005) • Groundwater Reporting - (March 2005) • STORET – (March - April 2005) • Drinking Water Reports - (March 2005) • AWR and Tier II – (Winter 2005/2006) • Homeland Security – (Winter 2005/2006) • Air Quality Reporting – (Winter 2006) • Dry Cleaning – (Winter 2006) Footer (Ex: Internal Use Only)

  34. Further Information • Michael Beaulac MI Department of Environmental Quality 517-241-7808 beaulacm@michigan.gov • Jeff Jones MI Department of Environmental Quality 517-335-4125 jonesjj@michigan.gov Footer (Ex: Internal Use Only)

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