Hacienda La Puente Unified School District

1. Hacienda La Puente Unified School District Early Assessment Program Parent Notification Practices Celebrating Student Success

2. CSU Early Assessment Program • Students are told that participation is a plus! • Time to complete the test questions is provided to all 11th graders. • Participation and pass rates are increasing.

3. Enrollment • District = 24,995 (2004 CBEDS) • 11th Grade = 2091 • Percent ELL in Grade 11: • La Puente HS 21% • Los Altos HS 6% • Wilson HS 7% • Workman HS 28%

5. 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05

8. District Policy on Parent Notification • All parents are notified of State test results in a timely manner. • We mail all results to the home, with information in the primary language, or a reference for translation assistance. • Our usual translations are Spanish and Mandarin, with “Boxes” in Korean and Vietnamese.

10. Contact Information If you would like to have email copies of our sample letters, please write to me at: ldelgiudice@hlpusd.k12.ca.us

11. Operational Guidelines developed by Melissa Neuberger for the pre-CERA meeting Panel on November 16, 2005

12. Helpful hints! • Timeline of events • Exam administration activities • Mailing EAP results to students and parents • Distribution of EAP results to sites • District communication of results • Support for students

13. Timeline of Events • January • Notification to students of upcoming EAP exam • February • Sites distribute EAP test memo from CSU to all 11th grade English classes • April • Students complete the EAP portion of the STAR exam • August • EAP results arrive • Load results to student information system • Mail EAP results to students and parents • Distribution of EAP results to sites • A copy of the superintendent’s cover letter • Student results roster • Samples of student reports

14. Timeline of Events Cont. • September • District communication of results • To principals and secondary education directors • A copy of the superintendent’s cover letter • Table summary of EAP results for each school, the district, comparative districts, the county and state • Samples of student reports • PowerPoint presentation of results • Board communication for EAP • Table summary of EAP results for each school, the district, comparative districts, the county and state November • Review district EAP process and procedures

15. Exam Administration Activities • Test notification • Forward CSU EAP letter to students • Notify sites of EAP testing window and materials return deadline • Remind sites to set aside special testing time for EAP essay and that both the essay and the MC items must be completed • Test administration and processing • Train sites in test administration procedures • Check in all EAP materials after testing • Pack and send materials to the scoring center • Load results to student information system

16. Mail EAP Results Home to Students and Parents • Mailing logistics and costs • Create address labels using student ID numbers from the EAP results file • Cover letter from the superintendent’s office • Brief overview of EAP program • Who results are forwarded to • Alternative EPT and ELM exemption methods

17. Distribution of EAP Results to Sites • Site results packet includes • A copy of the superintendent’s cover letter • Student results roster • CSU EAP roster • Excel file roster • Samples of student reports • Unconditionally exempt • Conditionally exempt • Not exempt • Results packets also sent to District Head Counselor

18. District Communication of Results • To principals and secondary education directors • A copy of the superintendent’s cover letter • Table summary of EAP results for each school, the district, comparative districts, the county, and state • Samples of student reports • PowerPoint presentation of results • Board communication for EAP

19. Example Results Table

20. Example Results PowerPoint • The results presentation includes • EAP Introduction • Assessments used • EAP Results • Definition of exempt and non exempt status • For English Language Arts and mathematics • Table of schools results • Comparative district results • Distribution of results • EAP resources

21. Example Board Communication

22. Support for Students • Incorporation of EAP resultsinto a college-going website for counselors (under development) • The need to revise our results cover letter to students to discuss issues of not-passing • Professional learning opportunities • Staff opinions • District use of EAP curricular components • Process for parents who are non-native speakers • A proposal to a local community to allow EAP results to exempt students from placement exams

23. A Voice from the Field William “Rob” Roberts Principal of Los Altos High School

24. Los Altos High SchoolEarly Assessment Program -Rob Roberts • Inform all – don’t keep secrets! • Counselors, Teachers, students, parents • How to inform • Newsletters (save time & money) • Email • Cal Poly Pomona • Mandate the test, kinda…

25. Present data to all Focus on raw numbers to individual kids Enroll conditionally exempt in math Meet with students for second chance, ALEKS as an on-line option After the test

26. LAHS Data