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Time & Attendance

Time & Attendance. Suprema Inc. Contents. Overview T&A configuration Device configuration Reports Example. Overview. Basic concepts Configuring steps Simple example. Basic Concepts. Basic Concepts. * Daily shift is not supported in the free version. Configuring Steps.

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Time & Attendance

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  1. Time & Attendance Suprema Inc.

  2. Contents Overview T&A configuration Device configuration Reports Example

  3. Overview • Basic concepts • Configuring steps • Simple example

  4. Basic Concepts

  5. Basic Concepts * Daily shift is not supported in the free version

  6. Configuring Steps • Setting up time categories • Setting up daily schedules • Setting up shifts • Setting up holidays • Assigning shifts to users • Assigning holidays or leaves to users • Setting up devices • Generating T&A reports

  7. Simple Example • T&A rules • 5 day work week • Regular working time • 09:00 ~ 18:00 • Late In if checking in later than 9:05 • Early Out if checking out before 18:00 • All work hours are in 10-minute units • All GBS members are assigned to this rule

  8. Example: Daily Schedule

  9. Example: Shift

  10. Example: Device Configuration and Report

  11. Example

  12. T&A Configuration • Time category • Daily schedule • Shift • Holiday management • Leave management

  13. Time Category • Define the characteristics of a time slot • Maximum 64 categories • Ex) If rounding is 10 min, 7:12 => 7:10, 9:30 => 9:30, 10:19=> 10:10

  14. Daily Schedule • Maximum 128 daily schedules • Time slot • Maximum 16 per day • Consists of one time category • Options for calculating working time • Minimum Duration • Rounding(In)/Rounding(Out) • Affect Result • Options for determining ‘Late In’ or ‘Early Out’ • Grace(Start)/Grace(Out) • Auto Check In/Auto Check Out

  15. Daily Schedule: Options

  16. Daily Schedule: Tips • When there are more than two time slots with the same time category • The rounding values are applied to the sum of the working time • Ex) Rounding: 10 Total Working Time = 3:46 + 2:35 = 6:21 with rounding => 6:20 • If Grace option is disabled, Late In or Early Out will not be displayed for the time slot • If Affect Result option is not selected, the slot will not be used for determining the Result filed of the report

  17. Daily Schedule: Working Time and Result I

  18. Daily Schedule: Working Time and Result II

  19. Daily Schedule: Working Time and Result III

  20. Shift • Consists of daily schedules • Maximum 64 shifts • A daily shift can cover up to 31 days

  21. Holiday Management • Maximum 64 holiday rules • Holiday lists should be created in the Access Control menu

  22. Leave Management • Working time will not be calculated for the leave days • The leave type will be displayed in the Result field of the reports

  23. Device Configuration • T&A mode • T&A key configuration • Example

  24. Device Configuration: T&A Mode

  25. Device Configuration: Other Options

  26. Event Type Option Example • Time slot between 09:00 AM ~ 18:00 PM • Check-In 11:00 AM • Check-Out 17:00 PM

  27. Reports • Generating report • Report types • Calculating working time • Determining the Result field • Editing report data • I/O board

  28. Generating Report • Select Report at the task pane of Time and Attendance menu • For direct mode devices, you may have to click Upload Log before Update Report

  29. Daily Report

  30. Individual Report

  31. Result Report

  32. Calculating Working Time • Calculating the working time of a day • Per each time slot, • Apply grace options if any • Apply the rounding values • Multiply the rounded time by Time Rate of the time category • Sum up the working time of all the time slots Total Working Time(min) = 530 * 1.0 + 150 * 1.5 + 120 * 2.0 = 1005

  33. Result Field • Priority • Absence > Missing Out > Missing In > Late In/Early Out > Early Out > Late In > Normal

  34. Editing Report: Update in Place • Procedures • Locate a cell to modify • Click the cell • Enter a new value or select an option from the drop-down list • It will not overwrite the original data collected from the devices • To reproduce the report with the original data, click the checkbox Rebuild and click Update Report again

  35. Editing Report: Detailed Editing • Procedures • Locate a row to modify • Right-click the row and select Detailed editing • In the Detailed editing dialog, modify the selected events • Click Update Report • To reproduce the report with the original data, click the checkbox Rebuild All and click Update Report again

  36. Editing Report

  37. I/O Board • For quickly determining which users are checked in or out • Not supported in the free version

  38. Example • Case 1: Over time • Case 2: Holiday • Case 3: Daily shift

  39. Over Time: Rule • 5 day work week

  40. Over Time: Time Category

  41. Over Time: Daily Schedule

  42. Over Time: Time Slot

  43. Over Time: Time Slot

  44. Over Time: Shift

  45. Over Time: Device Configuration

  46. Over Time: Sample Case

  47. Over Time: Sample Case

  48. Holiday: Rule • Holiday rule options • Regard as in a non working day • Regard as in a normal shift • Apply new daily schedule

  49. Holiday: Daily Schedule

  50. Holiday: Holiday Rule

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