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Integrated National Education Information System ( iNEIS TM )

Manage collection, post student transactions, manual ad/hoc calculation, reverse incorrect payments, and generate reports for clinic sessions in the iNEISTM Billing and Collection System. Online help available.

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Integrated National Education Information System ( iNEIS TM )

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  1. Integrated National EducationInformation System(iNEISTM) Billing (Invoice) and Collection 1610 Clinic Session

  2. Agenda • During the session: • Manage Collection • Post Student Transaction (Payments) • Manual Ad/Hoc Calculation • Reverse Incorrect Payments • Generate Report • After the session: • Sign attendance • Sign tracker

  3. Online Help • Manage Collection • Manual Ad/Hoc Calculation • Individual • Refer to: • Online • Refer to: http://help.ineis.moe.gov.bn/bi/bi_4.2.php • Excel • Refer to: http://help.ineis.moe.gov.bn/bi/bi_4.3.php • Reverse Incorrect Payments • Individual • Refer to: http://help.ineis.moe.gov.bn/co/co_4.5.php • Group • Refer to:http://help.ineis.moe.gov.bn/co/co_4.4.php • Generate Report • List of Collected Fees from Students • Refer to: http://help.ineis.moe.gov.bn/co/co_5.1.php

  4. Reminder • School Finance Officer or Deputy Principal need to do the Billing (Charges) first before doing the Collection (Payments) process.

  5. Collect Payments Student Makes Payment Online Teacher collects payment and Issues manual Receipt Teacher enters payment in INEIS Using Excel Upload

  6. Reverse Payment Posted Incorrect Payment? Reverse Individual Payment Reverse Whole Group Post Payment Again

  7. Manage Collection Post Student Transaction (Payments)

  8. Post Student Transactions • Navigate to Main Menu > Student Financials > Charges and Payment > Post Student Transactions • IN the Add a New Value Tab, Enter values in the Business Unit, ID, Account type and Item type field. • Click Add button to move to Post Transaction Page. (Note: Please select item type “300000000001” for collection purposes.) 2 3

  9. Post Student Transactions • Fill in the Amountand Term, Reference Numberand Item Effective Datefor student if applicable. • Click on Select Charges to pay once you finished filling in the correct fields. 4 5

  10. Post Student Transactions • Fill in the Amount in the following charges that the student is paying. • If there is more pages you can click on the “>” button to view the next page. Repeat 6 and 7 till finished. • Press Ok once everything is done. 7 6 8

  11. Post Student Transactions • Make sure that the Amountand Term, Reference Numberand Item Effective Datefor student is filled in if applicable. • Click on Post to finished the process. 10 9

  12. Manage Collection Manual Ad/Hoc Calculation - Online

  13. Manual Ad/Hoc Calculation - Online • Manual Payments: Upload Excel File to Group Post • Create Upload File in .CSV Format • Upload .CSV File • Approval by the School Principal • Post the Group • View the Posted Fees in the Student’s Account

  14. Create Upload File in .CSV Format Open a new Excel sheet. Change the format of the fields to Text.

  15. Create Upload File in .CSV Format Create the upload file according to the File Layout page. This columns should include first the Student ID, Item Type, Total Amount, Reference Nbr, Receipt Number, Term and ItemEffective Date.

  16. Create Upload File in .CSV Format • Column #1: Enter the Student ID of the student. • Column #2: For the Item Type for payments, schools should use the following codes below: • 300000000001 – Cash Payment • 500000000001 – Fee Waiver (under MIFTAH) • Column #3: Enter the Total Amount for all items that is charged. Note that the Total Amount is the total amount of the student have paid for the outstanding fees that they are been charged. • Column #4: The Reference Nbr which can be the Class of the student for your reference. E.g. YEAR3A for Year 3 class 3A. Also numberings from 000001 to 000100 can be used also.

  17. Create Upload File in .CSV Format • Column #5: Enter the Receipt Number into this column. Schools should have this receipt number from the manual receipts that is given to the student after they have paid the necessary items. • Column #6: The Term of when the student have paid the necessary items. E.g. of these following Terms are: • 1510 – Academic Year 2015 Term 1 (valid from 05/01/2015 till 26/03/2015) • 1520 – Academic Year 2015 Term 2 (valid from 13/04/2015 till 03/09/2015) • 1530 – Academic Year 2015 Term 3 (valid from 14/09/2015 till 30/11/2015) • Column #7: The date of when the user uploaded the .CSV file. Please use the today’s date when uploading the file. E.g. 20/10/2016 with the format of DDMMYYYY.

  18. Create Upload File in .CSV Format Save the file as .CSV format

  19. Manage Collection Upload Payments .CSV File

  20. Upload .CSV File Navigate to Main Menu > Student Financials > Charges and Payments > Group Processing > MOE External File Upload Click on the Add a New Value tab

  21. Upload .CSV File • Enter any value in the Run Control ID field. Example (3001_SECS_1530_01) • Note: Enter the School Code, Academic Career, Term and the Process Number. Any value can be entered as the Run Control ID also. All data entered as part of a Run Control ID can be retrieved later.

  22. Upload .CSV File • Click on the Addbutton • You will be directed to MOE External File Uploadpage • Enter values in the Business Unit, Group Type and MOE Layout ID fields • Note: Group Type should be ‘P’ for Payments. Also ensure that the MOE Layout ID is the same as the same as the Group Type which is Payments

  23. Upload .CSV File • Select the Balance the Group checkbox • Click on the Upload File button to attach the .CSV file • Note: Click on the Browse button to search for the file. Select the file and click on the Open button. Then Upload the file

  24. Upload .CSV File • Click on the Run button to start the process

  25. Upload .CSV File • In the User Scheduler Request page, select the External File Uploadercheckbox • Click on the OK button

  26. Upload .CSV File • You will be directed back to the MOE External File Upload page. Take note of the Process Instancenumber • Click on the Process Monitor link

  27. Upload .CSV File • Click on the Refresh button until the Run Status and Distribution Status are set to Success and Postedaccordingly • Click on the Details link and it will direct you to Process Details page

  28. Upload .CSV File • Click on the View Log/Trace link to go to the View Log/Trace page • Click on the log file link, in the File List section. Verify the information in the summary log. Any errors encountered during the process will be mentioned in the log file. The group will only contain rows that went through successfully. Correct the errors and create a new upload file for all rows that has errors • Take note of the new Group ID in the report generated. The group has automatically been sent for approval. • Note: After the .CSV file is successfully uploaded, users will be given the Group ID and the Group Post created is sent to the School Principal for approval. School Finance Officer or School Admin should inform or notify their School Principal to approve the Group Post created through the .CSV file

  29. Manage Collection Approval by the School Principal

  30. Approval by the School Principal • Login as the School Principal • Navigate to Main Menu > Worklist • Search and click on the new Group ID from the Link column

  31. Approval by the School Principal • Verify the information in the Group Entry and Group Line Entrytabs • To approve the group, select Available for Posting from the Posting Action drop-down menu

  32. Approval by the School Principal • Click on the Save button after the information is verified

  33. Manage Collection Post Group to Student’s Account

  34. Post Group Student’s Account • Login as the Class Teacher/ Finance Officer • Navigate to Main Menu > Student Financials > Charges and Payments > Group Processing > Post Transactions • In the Add a New Value section, enter any value in the Run Control ID field and click the Add button after that Note: Enter the School Code, Academic Career, Term and the Process Number. Any value can be entered as the Run Control ID also. All data entered as part of a Run Control ID can be retrieved later. E.g. 3017_SECS_1530_02

  35. Post Group Student’s Account • You will be directed to the Post Transactionspage • Enter the values in the Business Unit, Group Type, Starting Group ID and Ending Group IDfields • Note: Ensure that the Group Type is ‘P’ for Payments the same as the Group Type of the Group Post created before. Also enter the Group ID from the Group Post into the Starting Group ID and the Ending Group ID

  36. Post Group Student’s Account • Click on the Run button and user will be directed to the Process Scheduler Request page

  37. Post Group Student’s Account • Select the 'Group Posting Process' and click the OK button next

  38. Post Group Student’s Account • Take note of the Process Instancenumber • Click on the Process Monitor link and user will be directed to the Process Monitor page

  39. Post Group Student’s Account • Use the Process Instance number to look for the process and click the Refresh button until the Run Status is Success and Distribution Status is Posted • Once the process has completed, check for the status of the group in the Create Group Data Entries page and the payments will be posted into the Student Account

  40. Manage Collection View the Posted Fees in the Student’s Account

  41. View the Posted Fees in the Student’s Account • Navigate to Main Menu > Student Financials > View Customer Accounts. • In the Find an Existing Value section, enter the values in the Business Unit and Student ID fields. • Click on the Search button next to search for the student account.

  42. View the Posted Fees in the Student’s Account • Click the Account Details link to view all the transactions posted in that term • Note: The Total amount should be shown as $0.00 that this student have paid the remaining fees that is charged to them

  43. View the Posted Fees in the Student’s Account • 5. Click on the Item Details link to view the details of the transaction like Due Date and Item Type

  44. Manage Collection Reverse Incorrect Payment – Individual Students

  45. Reverse Incorrect Payment Main Menu > Student Financials > Charges and Payments > Reversals > Reverse Payment Enter MOE01 in the Business Unit field and Click Search button after that

  46. Reverse Incorrect Payment 3. Enter the Student ID and Term and after that click on the Searchbutton Note: All payments posted in the student's account will be displayed after clicking on the Search button

  47. Reverse Incorrect Payment 4. Click on the Reverse button next to the payment that you wish to reverse

  48. Reverse Incorrect Payment 5. Enter the Item Effective Date and reason for Reversal (Description field) value 6. Click on the Okbutton Note: Reverse button will be greyed out

  49. Manage Collection Issue Refund for Excess Payment

  50. Issue Refund for Excess Payment • Main Menu > Student Financials > Refunds > Student Refund • Enter value in the Business Unitfield

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