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A lbright S tudent A ctivity P lanning Workshop

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A lbright S tudent A ctivity P lanning Workshop. Prepared?. Did you attend the…? ASAP Workshop Activities Fair Thursday, January 26 th 4:00 pm-7:00 pm in the CCML. Did you submit a…? E-board Registration Roster Updated Constitution Allocation Request With Documentation!

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Presentation Transcript
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Prepared?

Did you attend the…?

  • ASAP Workshop
  • Activities Fair
    • Thursday, January 26th
      • 4:00 pm-7:00 pm in the CCML
  • Did you submit a…?
    • E-board Registration
    • Roster
    • Updated Constitution
    • Allocation Request
      • With Documentation!
    • PLANGA PROFILE

NEW

slide3

Funding Considerations

  • Order of Consideration
    • Priority One, Two, or Three
      • Number of individuals in the organization
      • Organization Reliability
      • Account status (any negative account balances or misuse of funds)
      • Number of Events/Fundraisers
      • Scope of those events
slide5

Allocations Requests

  • What is DOCUMENTATION?
  • Anything that serves as evidence of your potential expenditures, such as:
      • Quotes
      • Print-outs
      • Emails
      • Clippings
      • Invoices
  • NO ALLOCATION without DOCUMENTATION
  • STANDARD RATES:
      • Printing———$10
      • Pizza Party— $35
      • Fundraising—$50 (loan)
        • Give one week notice of event
        • Pay back $50 by two weeks after the event to the SGA

To Allocate or NOT to Allocate?

  • Anything owned by an individual
  • Food (unless event itself)
  • Decorations
  • Personal Loans
  • Trips outside the U.S.A.
  • Awards/Prizes/Gifts
  • Charity Donations
  • Payment for Tips
  • Alcohol
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Important Dates for Spring 2012

  • February 3rd
    • Allocations Requests and ALL Associated Forms due by 4:00 pm to the SGA Office
  • February 5th
    • Allocations Decisions Announcements
      • Sign up on the sheet attached to the SGA door!
  • Senate and Town Hall Meetings
    • February 12th
    • March 4th
    • April 15th
    • May 6th
  • February 23rd—CURIOUS?
helpful allocations hints
Helpful Allocations Hints
  • Talk to your Liaison about the items most importantto you!
    • When the SGA is making Allocations decisions, your liaison acts as your advocate! So, it is really important that you communicate with them prior to the SGA making its decisions so that they can better represent you and your needs!
  • Write a letter to the SGA explaining an item and why you need it
    • Is it necessary to organize an event?
  • On the Allocation form, rank, or otherwise indicate, which items are most important to you throughout the semester. The SGA does not have an endless budget, so it may not be possible for it to fund all of your events. We would rather fund those about which you are most excited!
slide8

Appeal and Re-Allocations

What do you need to submit?

  • Appeal/Re-allocation Form
  • Formal Letter (pg 8)
  • Documentation

ANYONE CAN DO IT!

  • Why Appeal or Re-Allocate?
    • You didn’t get the money you wanted from the first round of Allocations.
    • You forgot about an expense when going through the first round of Allocations.
    • You did not submit your paperwork on time.
slide9

Post-Allocations: Using your Funds!

  • Check Requests
  • Reimbursements
  • Cash/Check Advances
  • Charging
  • Tax Exempt
slide10

Post-Allocations: Meetings, Events, and Fundraisers

  • Attend Senate and Town Hall Meetings
  • Advertise/Market events
  • Be Creative!
  • Stay within budget!
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Resources Available

  • Checklist
  • S.G.A. Liaison
  • S.G.A. Extended Office hours
  • S.G.A. Website
s g a services
S.G.A. Services

S.G.A. Van/Extended Shuttle

Campus Newspapers

Large-Scale Campus Community Events

ACTV Movies

Magnets

Funding

Mall Mondays, Target Tuesdays, and Walmart Wednesdays

Reading Phillies

Spring Concert

Collegiate Empowerment Leadership Workshops

Free Coffee Fridays!

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