How to Prepare a Quality Automotive MAS eOffer November 30, 2011 Craig Yokum Charlene Cardenas
GSA Office of Motor Vehicle Management GSA Schedule 23V GSA Schedule 751
Today’s Agenda • Overview of the Multiple Award Schedules (MAS) Program
Today’s Agenda • Overview of the Multiple Award Schedules (MAS) Program • Automotive MAS GSA Schedule 23V, FFAH-C2-990235-B GSA Schedule 751, FFAP-W1-000768-B
Today’s Agenda • Overview of the Multiple Award Schedules (MAS) Program • Automotive MAS GSA Schedule 23V, FFAH-C2-990235-B GSA Schedule 751, FFAP-W1-000768-B • Proposal – Three Sections • Section I - Administrative / Contract Data • Section II - Technical Proposal • Section III - Pricing Proposal
Today’s Agenda • Overview of the Multiple Award Schedules (MAS) Program • Automotive MAS GSA Schedule 23V, FFAH-C2-990235-B GSA Schedule 751, FFAP-W1-000768-B • Proposal – Three Sections • Section I - Administrative / Contract Data • Section II - Technical Proposal • Section III - Pricing Proposal • Proposal Submission and Award
Today’s Agenda Overview of the Multiple Award Schedules (MAS) Program Automotive MAS GSA Schedule 23V, FFAH-C2-990235-B GSA Schedule 751, FFAP-W1-000768-B Proposal – Three Sections Section I - Administrative / Contract Data Section II - Technical Proposal Section III - Pricing Proposal Proposal Submission and Award Questions and Answers
MAS SCHEDULES WHO? WHAT? HOW? WHY? WHERE? WHEN?
What Is A Schedule? A Multiple Award Schedule (MAS) is a listing of vendors contracting with GSA to supply commercial products and/or services at varying prices to authorized users. Websites: www.gsa.gov/schedules www.gsa.gov/gettingonschedule
Why Submit An eOffer? • Potential Business Opportunities • $1.374B Federal Government Contracts were let across Federal Government for automotive products and services on Schedule 23V to date • $69.7M for leasing services on Schedule 751 – to date • Streamline acquisition solution • Socio-economic benefit for orders
Who Can Order From the Schedule? • All Federal Government Agencies • The District of Columbia Government • Mixed-Ownership Government Corporations (FDIC, Federal Home Loan Banks, etc.) • Authorized Users in accordance with 48 CFR 51.1 • State & Local Governments – Disaster Recovery • See 552.238-78 and GSA Website www.gsa.gov/schedules RELATED GSA TOPICS on right - Eligibility to Use GSA Source
WHERE TO FIND AUTOMOTIVE SOLICITATIONS? Access FEDERAL BUSINESS OPPORTUNITIES @ FedBizOpps (FBO): www.fedbizopps.gov or www.fbo.gov Search by Solicitation Number: FFAH-C2-990235-B (Schedule 23V) FFAP-W1-000768-B (Schedule 751)
When to Submit an eOffer? Any Time • Open Continuously - Offers can be submitted at any time. This is a Indefinite Delivery, Indefinite Quantity (IDIQ) – Firm Fixed Price, Multiple Award Schedule. • IDIQ – No guarantee of sales on contract
General Contract Information CONTRACTS: • Commercial Products and Services • Firm Fixed Price, IDIQ Structured • Evergreen - A five-year base period plus 3 five-year optional periods. Option extensions - unilateral right of Government • Economic Price Adjustment provisions • Customers use “Best Value” factors when placing orders/creating BPAs—not necessarily limited to lowest price
Special Item Numbers (SINs) Under Schedule 23V • 271 113 --- Ancillary Supplies • 271 114 --- Ancillary Services • 400 01 --- General Automotive Maintenance and Repair Services • 400 02 --- Automotive Body and Repair Services • 400 03 --- Automotive Towing Services • 271 101 --- Construction Equipment and Attachments • 271 102 --- Snow Maintenance Equipment (Vehicle Mounting) • 271 104 --- Snow Maintenance and Cleaning Equipment and Attachments - SMALL
SINs Under Schedule 23V • 271 105 --- Forestry, Mulching, Brush Cutting, and Land Clearing - SMALL • 271 106 --- Street Repair Equipment and Attachments • 271 107 --- Leased Equipment and Accessories • 272 105 --- New Technologies • 190 01 --- Fire Fighting Apparatus and Attachments • 190 02 --- Leased Fire Fighting Vehicles and Accessories • 190 03 --- Law Enforcement Vehicles and Attachments
SINs Under Schedule 23V • 190 04 --- Emergency Communications Vehicles • 190 05 --- Special Vocation Vehicles and Attachments • 190 06 --- Aircraft Ground Support Vehicles and Equipment • 190 07 --- Upfitting of Government-owned Emergency Response Vehicles to • 618 02 --- Waste Disposal Vehicles and Attachments • 967 01 --- Fuel and Petroleum Tank Trucks and Accessories
SINs Under Schedule 23V • 968 01 --- Water Tank Trucks and Accessories • 023 101 --- Trailers and Attachments • 023 LSV --- Low Speed Vehicles, Gas or Electric - FMVSS 500 Requirements apply • 271 112 --- Leased Heavy Duty Vehicles and Accessories • 096 1N --- Passenger Tires (New) • 096 2N --- Light Truck Tires (New) • 096 2R --- Light Truck Tires (Retread) • 096 3N --- Medium Truck-Bus Tires (New) • 096 3R --- Medium Truck - Bus Tires (Retread)
SINs Under Schedule 23V • 096 4N --- Specialty Tires (New) • 096 4R --- Specialty Tires (Retread) • 025 101 --- Miscellaneous Vehicle Accessories • 125 102 --- Utility & Telecom Construction Equipment and Attachments • 125 104 --- Vocational Bodies and Attachments • 271 103 --- Vehicular Cranes and Attachments • 271 108 --- Spare Components and Equipment for Sedans, Light, Buses • 272 106 --- Remanufactured Automotive Components
Special Item Numbers Under Schedule 751 • 751 1 --- Lease of Sedans, All Classes • 751 2 --- Lease of Sport Utility Vehicles • 751 3 --- Lease of Vans & Light Trucks • 751 4 --- Ancillary Supplies and/or Services
HOW Not TO SUMBIT PROPOSALS! Here’s our company’s offer!
HOW TO PREPARE AN OFFER? • READ the Entire Solicitation, including Supplementary Documents& All Amendments. Along with the basic solicitation, the vendor only needs to focus on Amendments andthe attachment(s) applicable to proposed product/service offering(s). • Make a list of questions and contact GSA at email@example.com or 703.605.2951 or 703.605.9283. • Provide complete and accurate responses to information required in the solicitation (i.e. Fill-ins, CSP-1, Checklist, Vendor Response Document, etc.).
THE SOLICITATION • Three Major Sections of Solicitation: • Administrative /Contract Data • Technical Requirements, and • Price Requirements
Section I - Administrative / Contract Data Proposal Checklist Eoffer digitally signed SF1449 VETS 100 Report Financial Information Invoices CSP-1 and Commercial Sales Practices Chart Registration Proof in Central Contractor Registry (CCR)
Section I – Administrative / Contract Data (Cont’) Registration Proof in Online Representations & Certifications Application (ORCA) Documentation of compliance with FMVSS 500 or NFPA 1901 (if applicable) Service Contract Act - Wage Determinations Small Business Subcontracting Plan (Large Business Only) Letter(s) of Supply (if applicable)
Small Business or Large Business? SIN 025 101 --- Miscellaneous Vehicle Accessories -
Section II - Technical Proposal Four Technical Factors Factor 1 - Corporate Experience Factor 2 - Relevant Project Experience Factor 3 - Past Performance Factor 4 – Quality Control
Factor 1Corporate Experience (Page limit - 2) • Narrative - Company's Corporate Experience in all services provided under this Schedule to Government or Commercial entity for a minimum of two years. • (i) # Years of Corporate Experience • (ii) Organization's Size, Experience in the field, and Resources available • (iii) History of the Activities developing expertise and capabilities related to this requirement.
Factor 1Corporate Experience (Cont’) • (iv) Information demonstrating organizational and accounting controls & manpower presently available/ acquirable for type/kinds of personnel proposed. • (v) Describe/identify market service intentions to federal clients. • (vi) Discuss the use of subcontractors. If applicable, a letter of commitment is required to cover the term of the contract.
Factor 2Relevant Project Experience (Page limit – 4 per project) • Provide descriptions of two (2) projects, completed within the last two years or ongoing, for each service SIN offered. • Demonstrate that the tasks performed are of a similar complexity to the work solicited under each SIN. All examples of completed services must have been found to be acceptable by the client.
Factor 2Relevant Project Experience (Cont’) • Each project description shall include the following customer reference information: • ●Customer/Client Name ●Project Name/Contract # ●Customer Point of Contact for Project • ●POC's Tel./Email ●Project performance period ●Entire Project $ Value • ●Money Earned - work preformed relevant to offering • ●Brief Summary (background, purpose, etc.) • ●Statement of Work copy for the project
Factor 2Relevant Project Experience (Cont’) • As applicable, each project description shall include a narrative account of : • (A) Detailed description of SIN relevant work performed and results achieved • (B) Methodology, tools, and/or processes utilized in performing the work • (C) Demonstration of compliance with any applicable laws, regulations, Executive Orders, OMB Circulars, professional standards, etc.
Factor 2Relevant Project Experience (Cont’) • (D) Project schedule (i.e., major milestones, tasks, deliverables), including an explanation of any delays • (E) How the work performed is similar in scope and complexity to that described in the Statement of Work (Part I of this solicitation) • (F) Demonstration of specific experience and/or special qualifications detailed in the Statement of Work (Part I of this solicitation)
Factor 2Relevant Project Experience (Cont’) • Substitution For Relevant Project Experience: • If project experience does not exist, the offeror may substitute relevant projects of predecessor companies or key personnel that will be performing major aspects of the work. • If the offeror chooses to make such a substitution, the narratives must clearly identify the entity or personnel that performed the services, and include all elements of (b)(2)(v) of this provision.
Obtain Open Ratings Past Performance Evaluation (i) PPEs - valid for one year from date of issuance by ORI. Submission of a PPE older than one year will result in rejection of the proposal. (ii) Offeror shall submit one (1) copy of completed PPE and one (1) copy of the order form (including information on up to 20 customer references) with its proposal. A "customer reference" is a person or company that has purchased services from your firm. Factor 3 Past Performance
(iii) Offeror is advised to use references from projects involving services related to this solicitation and/or those performed under the appropriate NAICS code(s) related to services offered. If these references were not provided to ORI, please explain why. (iv) Offeror shall address any negative feedback contained in the ORI report. Explain what actions your firm has taken to minimize the problems that resulted in negative feedback. Factor 3 Past Performance
Factor 4 Quality Control Not to exceed two (2) pages • (i) Describe the internal review procedures which facilitate high quality standards in the organization. • (ii) Identify the individuals who will directly supervise or review projects specifically regarding quality control. • (iii) State whether or not subcontractors are used and, if subcontractors are used, describe the quality control measures the offeror uses to ensure acceptable subcontractor performance.
Factor 4 Quality Control (Cont’) • (iv) Describe how your firm handles potential problem areas and solutions. • (v) Describe the procedures for insuring quality performance while meeting urgent requirements. • (vi) Identify the strategies your firm will implement to manage and complete multiple projects for multiple agencies simultaneously.
Technical Proposal (Cont’) • Acceptable or Unacceptable Ratings • All Four Factors Must be Found Acceptable (Go/No Go) • SIN’s found Unacceptable will be Rejected • Adjective Ratings (Item 11 in FBO) under General Proposal Instructions
Section III – Pricing Proposal • Complete Pricing Proposal Includes the Following Elements: • Price Proposal • Pricing Support • Commercial Sales Practices Format & Supporting Transactional Information • Pricing Narrative • Pricing Proposal Instructions (Item 08 in FBO) under Proposal Price List Preparation
Price Proposal (Cont’) • Price Proposal • Submit pricing based on commercial pricing practices, include price offered to GSA, your commercial rate & discount offered to GSA with use of pricing templates found in statement of work to maximum extent • Labor Category Descriptions • When proposing labor categories, include complete description, including title of labor category, function performed, qualifications & education required
Price Proposal (Cont’) • Use price formats (or similar format) included in applicable Statement(s) of Work found in attachments • Unit prices • Labor hour rates • Can use your commercial format • If applicable, follow the Service Contract Act Wage Determination requirements • Submit copy of each Wage Determination used in price proposal
Industrial Funding Fee (IFF) • The 0.75% Industrial Funding Fee (IFF) reimburses GSA for cost of operating the Schedules Program • The 0.75% IFF MUST BE built into the awarded prices • IFF must be reported and paid quarterly