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Sustainable Food for Urban Communities Thematic Network – Gothenburg Transnational Meeting

Sustainable Food for Urban Communities Thematic Network – Gothenburg Transnational Meeting. Stephanie Mantell, Brussels Environment (IBGE) 30 May 2013. Photo credit: Dieter Telemans. Agenda for 30 May 2013. What ’ s next in the project reporting, transnational meetings, MAs

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Sustainable Food for Urban Communities Thematic Network – Gothenburg Transnational Meeting

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  1. Sustainable Food for Urban CommunitiesThematic Network – Gothenburg Transnational Meeting Stephanie Mantell, Brussels Environment (IBGE) 30 May 2013 Photo credit: Dieter Telemans

  2. Agenda for 30 May 2013 • What’s next in the projectreporting, transnational meetings, MAs • What’s next in each subgroupdelivering, enjoying, growing • Enjoying – what we take homepartner actions • URBACT news • Questions & informal exchangecommunication & local activities Thematic Network Sustainable Food for Urban Communities30 May2013I Page 2

  3. Timeframe Project duration = 27 months • 1 February 2013 – 30 April 2015(eligible costs = about 50 000€ per partner) 5 semestriel reporting periods: • Feb – June 2013 (interim) • July – Dec 2013 (interim) • Feb – June 2014 (interim) • July – Dec 2014 (interim) • Jan – Apr 2015 (final) (reporting about 10 000€ per semester per partner) Thematic Network Sustainable Food for Urban Communities14 May 2013 I Page 3

  4. Semestriel reporting (as in Phase I) • activityreportingin Excel formto beprovidednextweek(alongwithtimsheettemplate) • financialreporting(online in Presage) • Didyoureceiveaccess codes to Presage? • Didyoutryenteringcosts?  1st webinar for financialofficers on 13 May Nextwebinar on reporting in early July Thematic Network Sustainable Food for Urban Communities - Launch Teleconference 9 May 2012 I Page 4

  5. TO DO First reporting period (1 Feb – 30 June 2013) By 5 Aug 2013 (or 15 July if central FLC) • Partners report activities in detail in Excel form • report costs in presage • provide scanned supporting evidence Within 1-2 weeks 2013 • Lead partner OKs costs in Presage and/or provides feedback By 5 Sep 2013 • Partner’s FLC OKs costs in Presage, • signs certificate & sends it to LP. By 30 Sep 2013 • Lead partner provides reports to URBACT In Nov - Dec 2013 • (if all is well reported) URBACT Secretariat pays LP • Lead partner transfers funds to partners Thematic Network Sustainable Food for Urban Communities14 May 2013 I Page 5

  6. Final Application = project bible On dropbox: Phase 2 admin\URB_5547-1_applicationform_FINAL_13-12-2012.pdf • Discribes our activities in detail • Provides overall budget, either • Per partner • Per work Package • Per category

  7. Joint Convention On dropbox: Phase 2/joint convention signed 18-3-2013.pdf • Reporting arrangements • Detailed cost breakdown • Per partner & category & year

  8. Joint Convention (cont) For eachpartner • Annual breakdown = indicative • Budget per category • A categorycanovershoot by < 20% • Total budget cannotbeexceeded

  9. Overview per category per partner Thematic Network Sustainable Food for Urban Communities14 May 2013 I Page 9

  10. Budget Excel file with further breakdown(for internal reference) On dropbox: Phase 2 admin\Budget PhaseII-sustainablefood 13-12-2012.xls Thematic Network Sustainable Food for Urban Communities14 May 2013 I Page 10

  11. How to report costs: Presage • All partners to enter costs https://urbact.presage-cte.org/ Thematic Network Sustainable Food for Urban Communities30 May2013I Page 11

  12. How? Presage guidance http://urbact.eu/en/documents-and-resources/documents/ Dropbox Folder « Phase 2 Reporting  » Dropbox Folder « URBACT Programme Manuals » Thematic Network Sustainable Food for Urban Communities17 October 2012 I Page 12

  13. How to report costs: Presage Be precise in comment box: describe the why and the how of the expenditure (what? where? when? for whom?) • Staff: actual hours, actual costs, use timesheet (all in WP1 project management) • External expertise: invoices + supporting documents(all in WP1 project management) • Travel: report costs as paid by municipality with supporting documents (in WP2 transnational or WP3 local) • Meeting organisation: invoices + supporting docs(in WP2 transnational or WP3 local) • Communication (printing, designing…) (in WP4) Thematic Network Sustainable Food for Urban Communities30 May2013I Page 13

  14. How to report costs: Presage Keep all original supporting documents (including boarding passes of all participants) If payment in a different currency, please convert the expenditure into EUR using the monthly official EC accounting exchange rate in the month during which the expenditure has been paid by the municipality (i.e. date when amount is debited from the partner institution’s bank account). http://ec.europa.eu/budget/inforeuro/index.cfm Indicate monthly exchange rate used in comment box Thematic Network Sustainable Food for Urban Communities30 May2013I Page 14

  15. Follow-up Webinar with Managing Authorities March 2013 Thematic Network Sustainable Food for Urban Communities – Kick-off29 May 2012 I Page 16

  16. Follow March Webinar with Managing Authorities CURRENT Operational Programme & Food Have you funded projects related to (sustainable) food production, distribution or consumption? • Directly: West Netherlands • Indirectly: West Sweden, Brussels Capital Region, Rhône-Alpes • No: Sicily, Attica, Romania Environment, possibly West England Thematic Network Sustainable Food for Urban Communities - Teleconference 26 March 2013I Page 17

  17. Direct ERDF funding Growing tomatoes on waste water. Pilot Sustainable water cycle. Developing new technology to re-use waste water. ERDF – Innovation. ERDF 315,292 euro

  18. Direct ERDF funding Taskforce Green Port Westland to make greenhouse cultivation more sustainable. ERDF – Innovation. ERDF 776,968 euro

  19. Indirect ERDF funding BRUSOC project finances SMEs projects including food servicesERDF

  20. Indirect ERDF funding Brussels Sustainable Economy (BSE) supports entrepreneurship by study & coaching 6 sectors including sustainable food sector (production)ERDF – 1 Million

  21. Indirect ERDF funding Construction of indoor food market combined with 3.000 m² rooftop farm ERDF – 6 Million euro

  22. Indirect ERDF funding Small scale food production in Angered, suburb of Gothenburg as part of large urban development project ERDF – 5 Million euro (priority 1. “Entrepreneurship, innovative business and sustainable urban development”)

  23. 3. Next Programming period & Food Are you consulting local stakeholders active or knowledgeable in the area of (sustainable) food production, distribution or consumption? Who should be consulted and how? • Consultation is starting: Attica, West Netherlands, Sicily, Brussels Capital Region, • Other bodies are working on this: West Sweden, West England, Rhône-Alpes • Not a priority: Romania Environment Thematic Network Sustainable Food for Urban Communities - Teleconference 26 March 2013I Page 24

  24. 3. Next Programming period & Food Is a specific budget line foreseen under which sustainable food actions would be eligible? If yes, which and under what conditions? • Not foreseen: Romania Environment • To early to say: Attica, West Netherlands, Sicily, West Sweden • A clear link could be made: Brussels Capital Region Thematic Network Sustainable Food for Urban Communities - Teleconference 26 March 2013I Page 25

  25. TO DO on Managing Authorities • Read new URBACT guidance on MAs • Identify and contact in June • Body that is drafting the new ERDF operational programme and offer them the opportunity to exchange transnationally with other MAs and to help them include sustainable food > Maintain good long term contacts • Body thatisimplementing the operational to propose sustainablefood actions within the new operational programme > I will re-contact MAs next week to explore interest in a second webinar to be held in late June Thematic Network Sustainable Food for Urban Communities - Teleconference 9 May 2012 I Page 26

  26. Sustainable Food Network Meetings (mandatory) Meetings Transnational6 Workshops2Conferences • Local • 8 ULSG meetings • 1 Disseminationevent • (mandatory) Bilateralfield trips (optional)2014?  6teleconf URBACT programme meetings Mandatory 1 or 2 National Capacity building seminars (2d – 3p) InternationalSummer UniversityDublin 28-30/8& conf in 2014 Optional & limitedElectedofficials pilot scheme In Brussels (3x, 2,5d, for 30p) Thematic Network Sustainable Food for Urban Communities15 October2012 I Page 27

  27. URBACT Elected Officialspilot scheme • What? Training seminars organisedfor Elected Officials. • Participants from Lyon, Bristol, Ourense • An opportunity to get the elected official to understand and support the project Thematic Network Sustainable Food for Urban Communities - Launch Teleconference 5 February 2013 I Page 28

  28. URBACT National Training on Participative Action Planning • What? Training seminars organised for Local Support Group members, in national languages, to strengthen their capacities in participative action planning. • 2 per country (or group of countries) • ≥ 3 participants from LSG • http://urbact.eu/en/news-and-events/urbact-events/national-training-on-participative-action-planning/ Thematic Network Sustainable Food for Urban Communities - Launch Teleconference 5 February 2013 I Page 30

  29. URBACT Summer University Dublin 28-30 August 2013 (tbc) • Specifically designed for people participating in the URBACT Local Support Groups (ULSG), the first URBACT Summer University which is a unique learning opportunity for urban practitioners from all over Europe. • With a good 'mix of fun and hard work' the University allows participants to learn new theories, methods and tools for coproducing integrated local urban policy with key stakeholders http://urbact.eu/en/news-and-events/view-one/urbact-events/?entryId=4903 Thematic Network Sustainable Food for Urban Communities - Launch Teleconference 5 February 2013 I Page 32

  30. Next Programming period & Food Is a specific budget line foreseen under which sustainable food actions would be eligible? If yes, which and under what conditions? • Not foreseen: Romania Environment • To early to say: Attica, West Netherlands, Sicily, West Sweden • A clear link could be made: Brussels Capital Region Thematic Network Sustainable Food for Urban Communities - Teleconference 26 March 2013I Page 33

  31. TO DO on Managing Authorities • Read new URBACT guidance on MAs • Identify and contact in June • Body that is drafting the new ERDF operational programme and offer them the opportunity to exchange transnationally with other MAs (through webinar)and to help them include sustainable food > Maintain good long term contacts • Body thatisimplementing the operational to propose sustainablefood actions within the new operational programme > I will re-contact MAs next week to explore interest in a second webinar to be held in late June Thematic Network Sustainable Food for Urban Communities - Teleconference 9 May 2012 I Page 34

  32. 3. What’s next in each subgroup • Delivering • Partners provide radars with comments • Draft thematic report shared with partners mid June • All partners react to draft • Enjoying • Draft thematic report shared with partners late June • All partners react to draft • Growing • 10-12 September 2013 Oslo Workshop “Growing”(Tuesday-Thursday) Thematic Network Sustainable Food for Urban Communities - Launch Teleconference 9 May 2012 I Page 35

  33. 5. Communication & your local activities • Did you update the blog since last meeting? • How will you communicate about our transnational exhanges locally with your group and beyond? Thematic Network Sustainable Food for Urban Communities - Launch Teleconference 9 May 2012 I Page 36

  34. Questions & Feedback Thematic Network Sustainable Food for Urban Communities30 May2013I Page 37

  35. contact@urbact-project.eu www.urbact.eu/project

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