Hr department payroll rep meeting may 14 2003
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HR Department/Payroll Rep Meeting May 14, 2003. Presenters Staffing Mary DiGiacinto, Associate Director HR Service Center Vicky Kelly, Supervisor Tammy Flowers, Manager. “MUST HAVES” WITH eUMB PAPERWORK. REQUIRED FORMS TO PROCESS STAFF HIRES AND SALARY ACTIONS. Presenter:

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HR Department/Payroll Rep MeetingMay 14, 2003

  • Presenters

  • Staffing

  • Mary DiGiacinto, Associate Director

  • HR Service Center

  • Vicky Kelly, Supervisor

  • Tammy Flowers, Manager


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“MUST HAVES” WITH eUMB PAPERWORK

  • REQUIRED FORMS TO PROCESS STAFF HIRES AND SALARY ACTIONS

Presenter:

Mary L. DiGiacinto

Associate Director


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APPLICATIONS REQUIRED FOR…

  • REGULAR STAFF HIRES

  • CONTINGENT CATEGORY II STAFF HIRES

  • CONTINGENT CATEGORY I STAFF AND STUDENT HIRES

  • MUST BE PART OF eUMB HIRE PACKET


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COMPLETED RECRUITMENT CHECKLIST

  • REQUIRED FOR ALL CONTINGENT CATEGORY II HIRES

  • SENT FROM STAFFING TO DEPT. PAYROLL REPRESENTATIVES

  • INCLUDES ARC’S TO BE USED ON eUMB FORM


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CONTINGENT CATEGORY I(CC-I)

USED FOR:

  • FACULTY/STUDENTS/EXEMPT AND NON-EXEMPT STAFF

  • MUST MATCH AN EXISTING TITLE

  • MUST BE PAID WITHIN THE CORRESPONDING PAY LEVEL


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Contingent Category I Continued

  • ALL CC-I HIRES MUST COMPLETE CORRESPONDING CC-I FORM

  • ALL EXEMPT CC-I PAID BY SPECIAL PAY – MUST HAVE A SPECIAL PAY AGREEMENT


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CONTINGENT CATEGORY I SPECIAL PAY AGREEMENT

  • PURPOSE OF FORM –OUTLINES TERMS OF PAYMENT – CAN’T BE HOURLY

  • FORM IS PART OF HIRE PACKET & USED WITH PAYROLL ADJUSTMENT FORM TO GET EACH PAYMENT


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CC-I – EXEMPT PAID BI-WEEKLY OR BY SPECIAL PAY

  • BY LAW CAN’T BE PAID HOURLY

  • CAN’T DOCK PAY FOR ILLNESS

  • CAN’T DOCK PAY BECAUSE BUSINESS

    IS SLOW/OR HOLIDAYS

  • CAN DOCK IF EMPLOYEE REQUESTS TIME OFF OTHER THAN SICKNESS


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CONTINGENT CATEGORY I TIMESHEETS

  • EXEMPT – COMPLETE WITH “D” FOR DUTY DAY FOR STAFF

  • NON-EXEMPT – COMPLETE WITH HOURS WORKED FOR STAFF & STUDENTS


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CONTINGENT CATEGORY I STUDENTS

  • PAY RATE INFORMATION CAN BE FOUND AT: http://www.umaryland.edu/hs/comp/student.html

  • CONTINUE TO WORK WITH CAMPUS ON STUDENT RATES


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CONTINGENT CATEGORY I HIGH SCHOOL STUDENTS

  • UTILIZE NON-EXEMPT CC-I FORM

  • MAY USE GENERAL ASSISTANT TITLE & PAY LEVEL

  • BY LAW MUST VALIDATE AGE

  • UNDER 14 CAN’T WORK

  • UNDER 18 MUST HAVE PERMIT


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HIGH SCHOOL STUDENTS CONTINUED

  • WORK PERMITS ISSUED FROM:

    • SCHOOLS OR DEPT. OF LABOR, LICENSING, & REGULATIONS

      STUDENTS CAN’T WORK WITHOUT PERMIT

    • UNDER 18 – STUDENTS CAN’T WORK WITH POWER DRIVEN MACHINERY/HAZARDOUS MATERIALS


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CONTINGENT CATEGORY I EXEMPT PAID BI-WEEKLY

  • DON’T GO THROUGH TIME & LABOR

  • SALARY GENERATED AUTOMATICALLY


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CONTRACTUALSCONTINGENT CATEGORY II

  • NEW HIRES – CONTRACT, WORKSHEET, RECRUITMENT CHECKLIST, AND eUMB FORM

  • CONVERSION TO REGULAR –USE NEW CC-II CONVERSION APPROVAL FORM WITH eUMB FORM


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CONTRACTUAL CONTINGENT CATEGORY II CONTINUED

  • IRS CONSIDERS BASE AND SUBSIDIES AS TOTAL SALARY

  • OVERTIME AND LEAVE PAY OUTS ARE BASED ON TOTAL SALARY


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NON-EXEMPT PROBATIONARYINCREASE

  • ATTACH PROBATIONARY REPORT

  • NO INCREASE FOR:

    • CHANGE PROBATION FOR LATERAL TRANSFER

    • STATUS CHANGE – RE-INSTATEMENT OF LAID OFF EMPLOYEE

  • CC-II CONVERSION TO REGULAR WHEN PROBATION PERIOD ALREADY COMPLETED

  • CC-I TEMPORY TO REGULAR/SAME TITLE/SAME DEPARTMENT/PROBATIONARY PERIOD ALREADY COMPLETED

  • RE-EVALUATIONS CHANGES – NO PROBATION


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OTHER SALARY ACTIONS

FOR THESE ACTIONS:

  • WITHIN PAY LEVELS

  • RE-EVALUATIONS

  • ACTING CAPACITY

    ATTACH FORM TO eUMB FORM

    DATA ON eUMB FORM SHOULD MATCH DATA

    APPROVED BY HR AT BOTTOM OF SALARY

    ACTION FORM


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SUMMARY

  • APPROVAL FORMS HIRES AND SALARY CHANGES MUST BE PART OF THE eUMB PACKET

  • STAFF/STUDENT HIRES MUST HAVE APPLICATIONS


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HR Service Center

REMINDER!

All paperwork for:

PP– 03-24

Is due in our office on:

Friday, May 16, 2003

by 3:00pm

(Paycheck date: 06-06-03)



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HR Service Center

  • Forms Lab

  • HRS Mail Distribution Center


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HR Service Center

  • Forms Lab

  • HRS Mail Distribution Center

  • New Hire/Employee Action Form


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HR Service Center

  • Forms Lab

  • HRS Mail Distribution Center

  • New Hire/Employee Action Form

  • Concurrent Employees


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HR Service Center

  • Forms Lab

  • HRS Mail Distribution Center

  • New Hire/Employee Action Form

  • Concurrent Employees

  • Terminating Employees


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HR Service Center

REMINDER!

All paperwork for:

PP– 03-24

Is due in our office on:

Friday, May 16, 2003

by 3:00pm

(Paycheck date: 06-06-03)