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LOTUS NOTES 8.5 - PowerPoint PPT Presentation

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LOTUS NOTES 8.5. Ease of Filtering/Message Organization: Sort by Who. Message Organization: Sort by Subject. Message Organization: Sort by Date. Message Organization: Sort by Icon. Mail Searching Full Search. Extended Search Options:. Message Flagging. Flag Preferences. Unread Filters.

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mail rules

Mail Rules

Rules offer a wide range of options when dealing with incoming or sent mail.

Move to folders

Delete messages

Forward Copies of messages etc..

works on multiple devices
Works on Multiple Devices

Lotus Traveler enables Android and Apple products to sync with the Domino server:

Calendar, Contacts, and E-mail sync wirelessly to the device.

interface consistancy
Interface Consistancy

Client Inbox

Web Based Inbox



Web Based

delegated management
Delegated Management

Giving Access of your mail and calendar to other users


Mail-in Database

Allow multiple users to manage a single mailbox

Examples are Lotus_Support@roundrockisd.org, Home_Access@roundrockisd.org, LME@roundrockisd.org

No limit on quantity of user access, cloud solution limits users:

resource reservation
Resource Reservation

Reservation Tool integrated into Lotus Domino

Resources and Room can have various reservation options assigned

Auto-response from resources

Resources can be selected by users as “preferred” making a particular

resource a default when creating invitations

on site hosting

Central Repository

User Management Database


Financial Information

Student Data

On Site Hosting

All of the above information can be found in mail files or other Lotus Databases.

Cloud solution could place all the above information on the internet.

Private network, primary data available via district infrastructure

Web access can be controlled via network or through security options in Lotus Notes

management and control of district owned data

Management and Control of District Owned Data

Tracking and Recovery within District defined criteria

Log Review

Message Tracking


Data Retention

Data Discovery

Data Recovery

Hosted solution provides RRISD with complete discretion.




User to User

Encryption On Server

Sender Controls Message Security

Message Recall

Return Receipt





Failover provides continuous access when primary servers are down.

Redundancy decreases the chances that data will be lost.

attachment management

Attachment Management

District limit on attachments is 30 mg.

Cloud solution range from 20-25 mg.

In addition impose message limit caps and recipient limitations.

RRISD has complete discretion on limits or lack of.