29 th quarterly review meeting of finance controllers ssa
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29 th Quarterly Review Meeting of Finance Controllers-SSA. 12 th – 14 th May 2011 - Shimla ( Himachal Pradesh). PRESENTATION ON FIELD VISIT TEAM - III. Team consisted of Finance Controllers of the States:

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29 th quarterly review meeting of finance controllers ssa

29th Quarterly Review Meeting of Finance Controllers-SSA

12th – 14th May 2011 - Shimla ( Himachal Pradesh)

PRESENTATION

ON

FIELD VISIT

TEAM - III


29 th quarterly review meeting of finance controllers ssa

  • Team consisted of Finance Controllers of the States:

    Arunachal Pradesh, Chandigarh, Gujarat, J & K, Karnataka, Madhya Pradesh, Punjab, Rajasthan, Uttar Pradesh and Chief Consultant, TSG, Delhi

  • Finance Controller, SSA Rajasthan – Team Leader

  • Assisted by Shri Tilak Raj Chaudhary, SO / F & A and Shri Ashok Sharma, BRC / Primary

  • Team visited - BRC Office, Shimla, May Field, GPS/GSSS, Phagli, Chaura Maidan


Brc shimla
BRC Shimla

  • Cash Book maintained but not properly.

  • Saving Bank Account in UCO Bank.

  • Pass Book updated 4th May, 2011.

  • Cheque Issue Register not maintained.

  • Asset Register not maintained.

  • Vouchers are kept loosely in a file without defacement.

  • Bank Reconciliation is not carried out.

  • Accounts of BRC not yet covered in internal audit.


29 th quarterly review meeting of finance controllers ssa

Contd….

  • No Account personnel at BRC level.

  • Training in maintaining of Books of Accounts is needed.


Govt sr sec school phagli
Govt. Sr. Sec. School (Phagli)

  • Enrolment 153 from Class-VI to VIII. Consists of 46 SC girls and 48 SC boys.

  • There are 22 teachers (5 males and 17 females).

  • Cash Book is being maintained in double entry system but not properly. Cash Book is not closed periodically.

  • Ledger is maintained but not the Journal.

  • Cheque Issue Register is not maintained.

  • Advanced Register is not maintained.

  • Bank Account is being maintained in Cooperative Bank with a closing balance of Rs. 11421.00 as on 17.05.2010.


29 th quarterly review meeting of finance controllers ssa

Contd….

  • Updation of Pass Book is required.

  • Saving Bank Account in Cooperative Bank needs to be closed immediately.

  • Vouchers are kept in a file.

  • Stock Register and Asset Register not maintained properly.

  • Physical verification not done.


Govt primary school phagli
Govt. Primary School (Phagli)

  • There is an enrolment of 125 students in the cluster consisting of 42 SC boys and 53 SC girls (Phagli 73, Nobha 25 and Ramnagar 27).

  • Cash Book is maintained but not in a chronological order.

  • Cheque Issue Register not maintained.

  • Stock Register, Asset Register and Advance Register are not maintained.


Govt primary school chaura maidan
Govt. Primary School (Chaura Maidan)

  • There is an enrolment of 69 students.

  • There are 3 teachers.

  • Cash Book is maintained properly and timely updated and verified by the Head Teacher.

  • SMCs minutes register is available.

  • Stock register is maintained.


Govt sec school chaura maidan
Govt. Sec. School (Chaura Maidan)

  • Cash Book not prepared properly and not closed even on yearly basis.

  • Ledger is maintained.

  • Asset Register, Cheque Issue Register not maintained.